MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 10th October 2012 at 7pm
PRESENT: Councillor Mrs G Kendall (Vice Chairman in the chair), Councillors Mrs E Black (to 8.30pm), W Black (to 8.30pm), S Foote, S Gething, R Pickersgill, Mrs C Snow, R Thompson, A. Tyson, BF Watson.
ALSO IN ATTENDANCE: H. King (York Potash) [7.05-7.15pm]; Mrs J Marley (Clerk), P. Staveley (In Bloom), C. Ridley and B. Kendall (Community Hall Trustees), Mrs W Roughley, Mr G McNamara and Mr K Gill (present till 7.15pm for allotment prize presentation), 1 member of public
ABSENT: Cllrs. D Bastiman and TW Miller, County Cllrs. Backhouse and Mrs Swiers; Borough Cllrs. Cooper and Jenkinson; R. Kaye (SBC Liaison), P. Afford (Scalby Cricket & Football Clubs).
In the absence of Cllr Miller as Chairman of the Council, the meeting was chaired by the Vice Chairman Cllr. Mrs Kendall.
PROCEDURAL MATTER
At 7pm, the meeting was called to order. The Chairman moved that Standing Order 7 be suspended for the duration of the meeting and it was so RESOLVED. [Clerk’s note – This had the effect of reducing the quorum to 4].
121/12 APOLOGIES FOR ABSENCE
Received and accepted from Cllrs. D Bastiman (prior commitment) and TW Miller (away), County Cllrs. Backhouse and Mrs Swiers (prior commitments); Mr Kaye (holiday), Mr Afford (holiday).
122/12 DECLARATIONS OF INTEREST
122/12.1 Received from Cllrs. Mrs E Black, W Black, Foote, Mrs Kendall, Mrs Snow and Thompson – personal – agenda item 11.4 as they were community hall trustees.
122/12.2 Received from Cllr Pickersgill – personal – agenda item 15.1 as the applicant was an acquaintance.
122/12.3 Received from Cllr. Watson – pecuniary – agenda items 14 and 15 as he was a member of the Borough Council’s Planning & Development Committee.
123/12 MINUTES
123/12.1 RESOLVED the minutes of the Council Meeting held on 12th September 2012 be approved as a correct record and signed by Cllr. Mrs Kendall in her capacity as Chairman.
PROCEDURAL MATTER At 7.03pm, Standing Orders were suspended to allow the Public Open Forum & external matters.
124/12 ALLOTMENT PRIZE PRESENTATION
Cllr. Mrs Kendall presented the prizes as follows:-
-
-
- Best plot – Ged McNamara (plot 51) shield, certificate and £25 cheque;
- Most Improved plot – Mrs Roughley (plot 8 west) certificate and £25 cheque
- Best Marrow – 49lb 2oz grown by Ken Gill (certificate, port and stilton)
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125/12 POLICE REPORT
RESOLVED written report (tabled at meeting) be received. Concerns re. speeding on Cross Lane. Clerk to 1] ask if an officer can attend next meeting and 2] request a breakdown of the figures for seized vehicles and fixed penalty notices issued.
126/12 PUBLIC OPEN FORUM
H. King of York Potash updated members on developments – negotiations continued regarding the Teesside end of the pipeline. Consultation on the pipeline was likely to begin in November. Mr Staveley asked if the Parish Council could cut the grass within the parish next year since the very poor standard of cutting had impacted on the results of the In Bloom Competition.
127/12 COUNTY COUNCILLOR’S REPORT No County Councillor present.
128/12 SBC LIAISON OFFICER’S REPORT Officer not present.
At this point Ms King, Mrs Roughley, Mr McNamara and Mr Gill left the meeting.
PROCEDURAL MATTER At 7.15pm, Standing Orders were resumed.
129/12 MATTERS RAISED IN PUBLIC OPEN FORUM
129/12.1 NOTED: Clerk’s report that 1) NYCC had informed her it did not have details of areas to be cut or how much money they gave to SBC specifically for this parish [Minute 110/1202 refers] and 2) it would not be feasible for the parish to cut the grass next year due to the amount of preparatory work required. Councillors wondered if it would be possible to find out the route of the In Bloom judging so it could be cut prior to judging. RESOLVED Clerk to get as much information as possible on costs and the area of grass to be cut & report to future meeting. Also to consider asking SBC to tidy the In Bloom route prior to judging.
130/12 COUNCILLOR’S REPORTS ON HIGHWAY & FOOTPATH MATTERS
130/12.1 RECEIVED updates from Clerk (circulated with agenda) on previously reported highway and footpath matters;
130/12.2 NOTED 1] grass verge overgrowing pavement on Moorside; 2] complaints from residents of Cross Lane about poor TV and internet reception due to height of trees; 3] pavement/kerb weeds opposite 79 Hackness Road and memorial fountain; 4] potholes and uneven surface railway line, Newby to Scalby; 5] greenery behind abutments of sea cut bridge obscuring driver’s line of vision across bridge. RESOLVED Clerk to send letter of thanks to occupiers of 85 Moor Lane and pass other matters to relevant authority for action.
131/12 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
131/12.1 Allotments Friends Group – Cllr. W Black reported he had attended a recent general meeting where it had been said FONSA would accept a smaller building and future open meetings would be quarterly.
131/12.2 In Bloom Group – Mr Staveley reported agreement had now been reached regarding removal of the hedge at Stony lane corner.
131/12.3 Scalby Football & Cricket Clubs – No report.
131/12.4 CAP Group – Next meeting 24/10/12.
131/12.5 Road Liaison Committee – Cllr. Thompson reported S. Reynolds of SBC had attended and given a presentation about the new “clean and green teams” – street cleaning and refuse collection staff would work together to ensure areas were clean; he would be sending cleaning schedules to all councils in the near future.
131/12.6 NYMNP Coastal Area Parish Forum – Cllr. Watson reported on a “Coast Alive” event he had attended where a demonstration of Nordic Walking had been given.
131/12.7 North Yorkshire & Cleveland Coastal Forum – Cllr. Thompson reported on the recent annual meeting where there had been presentations on offshore wind farming, marine biodiversity of inshore fisheries, the development of Redcar seafront and the future mining of potash in the area.
131/12.8 Yorkshire Local Councils’ Association – Cllr. Mrs Kendall reported the recent meeting had expressed concerns that parish members of SBC Standards Committee no longer had a right to vote. It had been resolved that NALC should be asked to ensure that the right of parish members to vote at Standards Committee meetings be enshrined in law. She also reported that training by SBC on the new planning legislation was slowly proceeding.
131/12.9 Twinning Association – Cllr. Thompson reported next year’s visit was now provisionally planned for the second weekend in June; the Christmas quiz would be at St. Laurence’s rooms on 12th December. Next meeting 13th November.
131/12.10 York and North Yorkshire Playing Fields –Next meeting scheduled for 30th November.
131/12.11 Yorkshire Coast & Moors Area Committee – Cllr. Thompson reported on a recent meeting at which the Whitby Park and Ride and transport on the A64 had been the main topics of discussion. Next meeting 28th November.
131/12.12 North York Moors National Park Authority – Cllr. Thompson reported on a pre-application presentation by York Potash and an affordable housing meeting. He had also been given a 10 year length of service award.
131/12.13 CPRE – ~No meeting.
132/12 CORRESPONDENCE
132/12.1 Rural Action Yorkshire – NOTED AGM is 10.30am Saturday 20/10/12 at Whixley & RESOLVED no one able to attend. Further RESOLVED the AGM Chairman be authorised to vote as proxy for the parish council.
132/12.2 From SBC Finance – RECEIVED & NOTED consultation on the scheme which is to replace Council Tax Benefit [letter & questionnaire circulated with agenda]. RESOLVED Clerk to collate councillor’s completed questionnaires & submit result to SBC.
132/12.3 From Scarborough Citizen’s Advice Bureau dated 25/9/12 – RECEIVED & NOTED letter of thanks for donation.
132/12.4 From secretary of Scalby Library Volunteers Management Committee dated 5/9/12 [circulated with agenda] – RECEIVED & NOTED letter requesting publicity in Parish Newsletter. RESOLVED to include an article in next newsletter.
132/12.5 From County Cllr. Backhouse dated 27/9/12 on behalf of Scalby Library Volunteers. RECEIVED & NOTED request for a donation and advice thereon from YLCA [both circulated with agenda]. RESOLVED Using Council’s S.137 power a donation of £200 specifically for insurance costs be made.
132/12.6 From Rev. Ferneley dated 17/9/12 [circulated with agenda] – RECEIVED & NOTED invitation for a councillor to do a bible reading at Remembrance Service on 11th November RESOLVED Cllr. Mrs Black to attend. Clerk to make necessary arrangements.
132/12.7 From PlaySafety Ltd – RECEIVED & NOTED the Annual Safety Inspection Report on the Parish Council’s equipment at Linden Road Play Area had been carried out and the overall risk rating was low.
FINANCE & GENERAL PURPOSES ISSUES
133/12 FINANCIAL MATTERS
133/12.1 RESOLVED the Schedules of Accounts for October 2012, schedule 7 be approved & paid.
133/12.2 Public seats in the parish [minute 114/12.2 refers]. NOTED Clerk’s report that Scarborough Borough Council was prepared to put £530 in the 2013/14 Model Agreement for seat repair and maintenance. RESOLVED 1] Clerk to inform SBC this amount was acceptable and 2] sum not exceeding £1,000 to be made available from general reserves for replacement of seats/picnic benches and additional maintenance costs during 2013/14.
133/12.3 Model Publication Scheme – RESOLVED research fee be increased from £5/half hour or part thereof to £10/half hour or part thereof with immediate effect.
133/12.4 RECEIVED & NOTED undated letter [circulated with agenda] from Community Hall Trustees requesting contribution to costs of building regulation and fire prevention works at Parish Hall. Only four councillors were eligible to vote since six of the councillors were hall trustees and had declared a personal interest [minute 122/12.1 refers]. Three were in favour of a donation being made. Cllr. Watson’s proposal that a contribution of £3,000 be made was not carried. Cllr. Tyson proposed and it was RESOLVED that a contribution of £2,100 be made. Cheque authorised for signature once Clerk had obtained details of payee.
8.30pm – At this point Cllrs. Mrs E and W Black left the meeting.
133/12.5 [Agenda item tabled by Cllr. Miller 27/9/12] RECEIVED & NOTED request for Council to retrospectively authorise Cllr. Miller to attend YLCA Regional Training Conference (Sat 29th September 2012) on the Council’s behalf and, if approved, to authorise a cheque for £72 payable to the Yorkshire and the Humber Regional Training Partnership. RESOLVED decision deferred to November meeting so Cllr. Miller could provide a report on the conference.
134/12 GENERAL PURPOSE MATTERS
134/12.1 Standing Orders and Financial Regulations [adjourned from September meeting]. RESOLVED that with effect from 11th October 2012, the existing Standing Orders and Financial Regulations be permanently revoked and replaced with those in the draft copy dated 20th August 2012 held by the Clerk.
134/12.2 Order of business on agenda of future meetings – RESOLVED commencing with the agenda for the Council meeting of 14th November 2012, the item ‘councillor’s reports on outside bodies and events attended’ be moved to immediately before circulation.
ENVIRONMENTAL AND DEVELOPMENT ISSUES
135/12 STREET LIGHT ENERGY REDUCTION [Minute 106/12 refers]
135/12.1 RECEIVED written report by County Cllr. Backhouse [tabled at meeting] and updated maps. NOTED 1] northern boundary was now the sea cut instead of ward boundary, which was less confusing; 2] no lights on sheltered housing complexes to be turned off. RESOLVED 1] Clerk to ask NYCC for an up to date set of maps; 2] there was still room for the proposals to be improved.
136/12 PLANNING APPLICATIONS (Delegated):
The following comments submitted by Clerk under delegated powers were confirmed:
| 1 | Proposal
Site |
Erect single 11kw Gaia turbine on 18m lattice mast, max. tip height 24.5m. (Amended application omitting one turbine and repositioning the other to the location of the previous turbine in 11/02572/FL) Scalby Hayes, Barmoor Lane, Scalby Mr & Mrs Dean and Kathy Tulley 12/01201/FL Council’s objection to 12/01201/FL stands without further comment |
137/12 PLANNING APPLICATIONS:
The following applications were considered and the decisions taken thereon are as shown below:-
| 1 | Proposal Site Applicant Application No. PC decision |
Erect detached garage 24 Throxenby Lane, Newby Mr Streets 12/01632/HS No objections |
| 2 | Proposal Site Applicant Application No. PC decision |
Erect new conservatory and replacement garage to rear with landscaping 24 Redscar Drive, Newby Mr Ward 12/01758/HS No objections |
| 3 | Proposal Site Applicant Application No. PC decision |
Erect single storey extension to rear to create 7 en-suite rooms Rambla, 347 Scalby Road, Newby Mr Somauroo 12/01836/FL No objections; concerns over watercourse and loss of garden area. |
| 4 | Proposal Site Applicant Application No. PC decision |
Erect single storey extension to rear 33 Greenstead Road, Newby Mr Pickard 12/01918/HS No objections |
| 5 | Proposal Site Applicant Application No. PC decision |
Alter window & doors to folding, insert 4 roof windows Flat 3, Hay Brow Manor, 70 Hackness Road, Newby Mr Green 12/01919/HS Unable to agree comments (could not access property to do site visit), so resolved to make no comment. |
| 6 | Proposal Site Applicant Application No. PC decision |
Erect conservatory to side 20 Green Lane, Newby Mr Hopkin 12/01977/HS No objections |
138/12 PLANNING DECISIONS/WITHDRAWALS
The following were NOTED:-
| 1 | Proposal Site Application No. Decision |
Install refrigeration plant on flat roof Co-Op supermarket, Newlands Park Drive, Newby 12/00172/FL Refused |
| 2 | Proposal Site Application No. Decision |
Erect single and two storey extensions to rear 52 Station Road, Scalby 12/01133/HS Granted |
| 3 | Proposal Site Application No. Decision |
Erect orangery to rear 38 Lady Edith’s Avenue, Newby 12/01266/HS Granted |
| 4 | Proposal Site Application No. Decision |
Convert garage to living space with bedroom over 32 Cross Lane, Newby 12/01452/HS Granted |
| 5 | Proposal Site Application No. SBC decision |
Demolish conservatory, erect extension 2 Fell Close, Newby 12/01695/HS Granted |
139/12 CIRCULATION – None.
There being no further business on the agenda, the Chairman declared the meeting closed at 8.58 pm.