MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 14th November 2012 at 7pm
PRESENT: Councillor Mrs G Kendall (Vice Chairman in the chair), Councillors Mrs E Black, W Black, S Foote, S Gething, R Pickersgill, Mrs C Snow, R Thompson, A. Tyson, BF Watson.
ALSO IN ATTENDANCE: H. King & G. Parkinson (York Potash) [7.30-7.35pm]; Mrs J Marley (Clerk), P. Staveley (In Bloom) [left 7.35pm], County Cllr. Backhouse [left 7.28pm], R. Kaye (SBC Liaison) [left 7.28pm], 1 member of public
ABSENT: Cllrs. D Bastiman and TW Miller, County Cllr. Mrs Swiers; Borough Cllrs. Cooper and Jenkinson; P. Afford (Scalby Cricket & Football Clubs).
In the absence of Cllr Miller as Chairman of the Council, the meeting was chaired by the Vice Chairman Cllr. Mrs Kendall.
140/12 APOLOGIES FOR ABSENCE
Received and accepted from Cllrs. D Bastiman (prior commitment) and TW Miller (poorly), County Cllr. Mrs Swiers (prior commitment); Mr Afford (prior commitment).
141/12 DECLARATIONS OF INTEREST
141/12.1 Received from Cllr. Watson – pecuniary – agenda item 11 as he was a member of the Borough Council’s Planning & Development Committee.
142/12 MINUTES
142/12.1 RESOLVED the minutes of the Council Meeting held on 10th October 2012 be approved as a correct record and signed by Cllr. Mrs Kendall in her capacity as Chairman.
PROCEDURAL MATTER At 7.03pm, Standing Orders were suspended to allow the Public Open Forum.
143/12 PUBLIC OPEN FORUM No matters the public wished to raise.
PROCEDURAL MATTER At 7.03pm, Standing Orders were resumed.
144/12 MATTERS RAISED IN PUBLIC OPEN FORUM None to consider.
145/12 POLICE REPORT RESOLVED written report (tabled at meeting) be received.
146/12 EXTERNAL REPORTS
146/12.1 County Council:- County Councillor Backhouse reported there was a projected shortfall of over £8 million in next year’s budget and there was a very strong possibility of savage cuts. Costs of £2.3million for repairing flood damage had been met from reserves since nothing had been forthcoming from government. About 30 people had attended a meeting for volunteers at Scalby library and it was hoped to open the library on Wednesday and Saturday afternoons. The proposed turning off of streetlights was still under discussion. Cllr. Thompson asked why NYCC couldn’t follow Sheffield’s example and use LED streetlights – Cllr. Backhouse replied that a Scarborough-based firm had approached NYCC over six months ago offering a free trial of such lights in an area with a high crime rate but to date no action had been taken by NYCC.
146/12.2 Borough Council:- Liaison Officer Mr Kaye reported that despite savings of £1.2 million having been found, there was likely to be a shortfall of £2 million in the next financial year and no improvement could be seen in the long term outlook. Senior management/heads of service posts were in the process of being cut from 9 staff to 5.
At this point County Cllr. Backhouse and Mr Kaye left the meeting.
146/12.3 FONSA:- No FONSA representative present. Cllr. Black had no update since his last report at the October meeting.
146/12.4 In Bloom:- Mr Staveley reported he had given details of the judging routes to the Clerk. He also outlined the group’s various proposals for new or improved flower beds and planting. The group was having a Christmas meal and gathering on 8th December at the Yew Tree.
Procedural matter – With Council’s agreement, the Chairman invited the York Potash representatives to speak
146/12.5 York Potash:- Ms King apologised for their late arrival. She reported that public presentations of the proposed pipeline route would start in a couple of weeks time, the first presentation being at Lingdale on 27th November. It was hoped to submit the planning application for the minehead by Christmas.
At this point P. Staveley, H. King and G. Parkinson left the meeting.
147/12 COUNCILLOR’S REPORTS & UPDATES
147/12.1 Report from Cllr. Miller on the YLCA Regional Training Conference on Sat 29th September 2012. RESOLVED defer to December meeting.
147/12.2 Ballot to select 2 people to SBC’s Standards Committee [Minute 113/12.4 refers] – NOTED the details of the 4 nominees were circulated to all councillors and their respective votes collated by Clerk, resulting in council’s selection being Cllrs. Marley & Thompson.
147/12.3 RECEIVED update [circulated with agenda] from Clerk on highway & footpath matters since last meeting. NOTED Clerk’s verbal report that due to financial constraints SBC were no longer able to add seats to our 2013/14 Model Agreement expenditure. Council therefore had two choices – 1] drop its proposals to look after seats or 2] take over the seats via the Community Asset Transfer Scheme. RESOLVED to be considered at December meeting along with full cost implications & feasibility.
147/12.4 Highway & footpath or general matters requiring attention 1] double yellow lines on Linden Road worn out & need re-instating; 2] pavement on Moor Lane between Harvard Court and Nabs View badly cracked; 3] road surface on Hackness Drive and Gardens is bad; 4] vehicles delivering to Tesco Express on Cross Lane corner are parking/waiting between Mayfield and Westfield Avenues with their engines/fridges running which is causing noise and fumes to residents, also overlong vehicles are being used for deliveries; 5] Cllr. Watson reported he had referred a possible breach of planning at a property on Moor Lane (excessive height due to fence on top of front wall) to SBC. RESOLVED Clerk to pass items 1 to 3 to highways and item 4 to SBC planning enforcement; item 5 be noted.
148/12 CORRESPONDENCE
148/12.1 RECEIVED Email dated 10/10/2012 [circulated with agenda] from Simone Wilkinson (NYCC) requesting Council appoints Cllr. Jill Kendall to the Briercliffe and Derwent Valley Children’s Centre Steering Group. RESOLVED request approved.
148/12.2 Email dated 2/11/12 [circulated with agenda] from YLCA re. ballot for parish representatives to SBC Standards Committee. NOTED the two parish representatives as selected by the parishes are Councillor B Marley (Burniston Parish Council) and Councillor R I Thompson (Newby and Scalby Parish Council). Council congratulated Cllr. Thompson on his appointment.
148/12.3 RECEIVED & NOTED letter from M. Morley dated 3/11/12 [circulated with agenda] objecting to NYCC proposals for part-night lighting. RESOLVED Clerk to write to NYCC to the effect it echoed Mr Morley’s views.
148/12.4 RECEIVED & NOTED email dated 5th November 2012 from Cllrs. E and W Black [circulated with agenda] and RESOLVED their absence until 12th March 2013 be formally approved.
148/12.5 RECEIVED from SBC – consultation on how much housing is needed in the borough up to 2030 [summary report to all councillors via email or hard copy on 5/11/12]. RESOLVED members did not feel able to project the level of need since they were ‘not the experts’; question as to whether or not there is a proven need as they were already plenty of new schemes on the go or in the pipeline; also felt the right sort of houses needed to be built for particular areas not the current broadbrush approach.
148/12.6 RECEIVED from NYMNP – consultation on draft design guide for agricultural buildings [summary report to all councillors via email or hard copy on 5/11/12]. RESOLVED very comprehensive and well thought out and no objections.
FINANCE & GENERAL PURPOSES ISSUES
149/12 FINANCIAL MATTERS
149/12.1 [Deferred from October meeting] Subject to receipt of agenda item 8.1, request to retrospectively authorise Cllr. Miller to attend YLCA Regional Training Conference (Sat 29th September 2012) on the Council’s behalf and, if approved, authorise a cheque for £72 payable to the Yorkshire and the Humber Regional Training Partnership. RESOLVED defer to December meeting, see minute 147/12.1
149/12.2 RESOLVED the Schedules of Accounts for November 2012, schedule 8 be approved & paid.
149/12.3 RECEIVED & NOTED the Internal Auditor’s unqualified report for July to September (Schedule 4-6).
ENVIRONMENTAL AND DEVELOPMENT ISSUES
150/12 PLANNING APPLICATIONS:
The following applications were considered and the decisions taken thereon are as shown below:-
| 1 | Proposal Site Applicant Application No. PC comment |
New detached dwelling 4b Russet Grove, Newby Mr Hancock 12/01873/FL Object – dwelling OK but intensification of very narrow highway access unacceptable |
| 2 | Proposal
Site |
Second storey single rear extension above existing ground floor living area to provide dressing room & en-suite to master bedroom 56 Coldyhill Lane, Newby Ms Rennard 12/01974/HS No objections |
| 3 | Proposal
Site |
Erect front porch canopy, single storey rear extension, convert garage to ancillary accommodation with glazed link 80 Hackness Road, Scalby Mr Crookes 12/02100/HS No objections |
| 4 | Proposal Site Applicant Application No. PC comment |
First floor side extension to existing single storey 7 Cross Lane, Newby Mr & Mrs Simpson 12/02102/HS No objections |
| 5 | Proposal Site Applicant Application No. PC comment |
Extension to rear of property & garage 3 Barmoor Close, Scalby Mrs Morton 12/02118/HS No objections |
| 6 | Proposal Site Applicant Application No. PC comment |
Replace 2 roof lights to W elevations & 2 roof lights to E elevation with conservation roof lights Nags Head Inn, High Street, Scalby Mrs V Wilkinson 12/02170/LB No objections |
| 7 | Proposal
Site |
Discharge of Conditions 18, 20, 21, 23, 25, 26, 32, 35, 44, 45 relating to application reference 09/00717/OL for mixed use residential & employment development (B1), including provision of open space & access Phase 1 Land At High Mill Farm, Station Road, Scalby Provincial Land Developments Ltd 12/02172/COND Object – conditions were imposed in order to address concerns of residents & ensure development was acceptable; discharge being sought before development has even commenced; discharge not acceptable till conditions have been fulfilled. |
| 8 | Proposal
Site |
Request for Discharge of Conditions 8 10, 11, 12, 14, 15, 17, 20, 22, 23, 24, 30, 32, 34 relating to application reference 09/00717/OL for Phase 1 Reserved Matters submission for the erection of 142 dwellings and 6 live/work units Phase 1 Land At High Mill Farm, Station Road, Scalby Provincial Land Developments Ltd 12/02173/COND Object – conditions were imposed in order to address concerns of residents & ensure development was acceptable; discharge being sought before development has even commenced; discharge not acceptable till conditions have been fulfilled. |
| 9 | Proposal
Site |
Discharge of conditions 3 & 18 on decision 11/00395/FL for conversion of redundant farm buildings to self catering holiday cottages and leisure facilities (for use of guests only); includes conversion and element of rebuild on site of redundant modern agricultural buildings Scalby Lodge Farm Burniston Road, Scalby Duchy of Lancaster 12/02307/COND No objections |
| 10 | Proposal Site Applicant Application No. PC comment |
Erect porch to front elevation 14 Cleveland Avenue, Newby Mr Baker 12/02321/HS No objections |
| 11 | Proposal Site Appeal No. Hearing Type PC comment |
Appeal against refusal of proposed function & events with amplified music in relation to condition 42 of 06/01737/FL Scarborough RUFC, Silver Royd, Scalby road, Scalby APP/H2733/A/12/2183920/NWF Written representation Noted, no further comments |
151/12 PLANNING DECISIONS/WITHDRAWALS
The following were NOTED:-
| 1 | Proposal Site Application No. Decision |
Outline application for 3no dwellings Land adjoining 84 Throxenby Lane, Newby 12/01492/OL Withdrawn |
| 2 | Proposal Site Application No. Decision |
Erect detached garage 24 Throxenby Lane, Newby 12/01632/HS Granted |
| 3 | Proposal Site Application No. Decision |
Erect two storey extension to side 21 Newlands Park Crescent, Newby 12/01666/HS Granted |
| 4 | Proposal Site Application No. Decision |
New build structure to provide reception area & games room Scalby Lodge Farm, Burniston Rd, Scalby 12/01721/FL Granted |
| 5 | Proposal Site Application No. Decision |
Erect rear extension & new garage 46 Hillcrest Avenue, Newby 12/01777/HS Granted |
| 6 | Proposal Site Application No. Decision |
Single storey extension to rear comprising 7 en suite bedrooms Rambla Nursing Home, 374 Scalby Road, Newby 12/01836/FL Refused |
| 7 | Proposal Site Application No. Decision |
Erect single storey conservatory to rear 33 Greenstead Road, Newby 12/01918/HS Granted |
| 8 | Proposal Site Application No. SBC decision |
Alter window & doors to folding, insert 4 roof windows Flat 3, Hay Brow Manor, 70 Hackness Road, Newby 12/01919/HS Granted |
152/12 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
152/12.1 CAP Group. – Cllr.. Mrs Kendall reported on the meeting held on 24/10/12, where main areas of concern had centred on parking. The police were looking at various potential solutions.
152/12.2 Roads Liaison Committee – next meeting 21/2/13 (Cllrs Thompson and Watson)
152/12.3 NYMNP Coastal Area Parish Forum – next meeting 29/11/12 (Cllrs. R I Thompson and B F Watson)
152/12.4 North Yorkshire and Cleveland Coastal Forum – next meeting Sept. 2013 (Cllr Watson).
152/12.5 Yorkshire Local Councils’ Association – next meeting 4/2/13 (Cllrs. Mrs Kendall and T W Miller)
152/12.6 Twinning Association – meeting 15/11/12 (Cllrs. W Black and R I Thompson). A Christmas Quiz and Pizza night was being held on 12th December.
152/12.7 York and North Yorkshire Playing Fields – next meeting 22/11/12 (Cllr. Mrs Snow or Cllr. TW Miller)
152/12.8 Yorkshire Coast & Moors County Area Committee – next meeting 28/11/12 (Cllr Thompson)
152/12.9 North York Moors National Park Authority – Cllr. R I Thompson (in his capacity as a member of the Authority) reported on 2 IT training days he had attended and a very useful joint training day with the Forestry Commission.
152/12.10 CPRE – Cllr. Mrs Kendall reported CPRE headquarters had confirmed the coastal Branch was still in existence and the Chairman of the Coastal Branch had confirmed its AGM would be held on 28/11/12.
153/12 CIRCULATION – None.
There being no further business on the agenda, the Chairman declared the meeting closed at 8.30 pm.