Minutes of Extraordinary Meeting Of Council 13th April 2026

MINUTES OF EXTRAORDINARY MEETING OF NEWBY AND SCALBY TOWN COUNCIL

held in the large meeting room, Council offices, 445b Scalby Road,

on Monday 13th April 2026 at 10.45am

PRESENT: Councillors J Smith (Chairman), H Bore, J Buckley (left 11.48am), R Holliday, G Kendall, B Marley, N Murphy (left 11.46am), J Shepherd, C Thistleton, R. Thompson, R Towse (left 11.48am).

 

ALSO IN ATTENDANCE: 9 members of public; Mrs J Marley (Town Clerk).

 

ABSENT: Cllrs. D Bastiman, S Foote.

 

1/26             NON-ATTENDANCE OF COUNCILLORS

1/26.1          Apologies received & noted from Cllrs. D Bastiman, S Foote.

1/26.2          Acceptance of reasons for absence:- recorded vote – FOR Cllrs. Bore, Holliday, Kendall, Marley, Shepherd, Smith, Thistleton and Thompson, AGAINST Cllrs. Buckley, Murphy and Towse and resolved the reasons for absence given by Cllrs. Bastiman (prior NYC commitment) Foote (prior commitment) be accepted & approved.

 

2/26             DECLARATIONS OF INTEREST:  Resolved forms be received from Cllr. Buckley (registrable interest in agenda item 4.1 – challenger and disclosable pecuniary interest in agenda item 7.1 – challenger) and Cllr. Towse (registrable interest in agenda item 4.1 – member involved and disclosable pecuniary interest in agenda item 7.1 – member involved).

 

3/26             MINUTES

3/26.1          Having been previously circulated, it was resolved the minutes of the Ordinary Meeting of Council held on 11th February 2026 be approved and authorised for signature by the Chairman of Council.

 

4/26             CORRESPONDENCE

4/26.1          Resolved it be noted that objections lodged by two persons against the 2024/25 AGAR were the subject of ongoing investigations by the external auditor PKF Littlejohn.

 

5/26             FINANCE, REGULATORY & GENERAL MATTERS

5/26.1          Cllr. Buckley requested and it was resolved it be included in the minutes that he had brought a potential conflict of interest to the Clerk’s attention in respect of agenda item 5.1 (Review & Staffing Committee report) and the Clerk had responded that declarations of interest were for a councillor to decide, she could only advise if asked for advice.

The Review and Staffing Committee’s report (circulated with the agenda) and the confidential appendix (tabled at the meeting) were considered. Cllr. Buckley then proposed recommendation 2 of that report be removed and replaced with 4 amendments (one of which had the effect of negating recommendation 2 of that report, contrary to Standing Order 1e). The Chairman of Council adjourned the meeting at 10.59 and she, the Chairman of Review & Staffing Committee and the Clerk left the meeting for a few minutes so the Clerk could advise how the proposed amendments could be dealt with in accordance with Standing Orders. On their return the meeting resumed at 11.02 and voted as follows (recorded votes for all):-

  1. Council recommendation 1 of report “that Council resolves to receive and note this report” FOR Cllrs. Bore, Buckley, Holliday, Kendall, Marley, Murphy, Shepherd, Smith, Thistleton, Thompson and Towse. AGAINST none. ABSTAIN none. Resolved original recommendation 1 carried.
  2. Buckley amendment 2 “that Council resolves to not approve the pay grade recommendations” FOR Cllrs. Buckley, Murphy and Towse. AGAINST Cllrs. Bore, Holliday, Kendall, Shepherd, Smith, Thistleton, Thompson. ABSTAIN Cllr. Marley. Resolved amendment 2 not carried.
  3. Council recommendation 2 of report “that Council resolves to approve the pay grade recommendations as detailed in the confidential appendix to this report” FOR Cllrs. Bore, Holliday, Kendall, Shepherd, Smith, Thistleton, Thompson. AGAINST Cllrs. Buckley, Murphy and Towse. ABSTAIN Cllr. Marley. Resolved original recommendation 2 carried.
  4. Buckley amendment 3 “that Council resolves to not support or proceed with the implementation of the split Clerk and Responsible Financial Officer structure agreed under minute 133/24.4” FOR Cllrs. Buckley, Murphy and Towse. AGAINST Cllrs. Bore, Holliday, Kendall, Shepherd, Smith, Thistleton, Thompson. ABSTAIN Cllr. Marley. Resolved amendment 3 not carried.
  5. Buckley amendment 4 “that minute 133/24.4 be brought to a future meeting for formal rescission” FOR Cllrs. Buckley, Murphy and Towse. AGAINST Cllrs. Bore, Holliday, Kendall, Shepherd, Smith, Thistleton, Thompson. ABSTAIN Cllr. Marley. Resolved amendment 4 not carried.
  6. Buckley amendment 5 “that Council resolves that the existing combined post shall remain in place pending that determination” FOR Cllrs. Buckley, Murphy and Towse. AGAINST Cllrs. Bore, Holliday, Kendall, Shepherd, Smith, Thistleton, Thompson. ABSTAIN Cllr. Marley. Resolved amendment 5 not carried.

 

5/26.2          Resolved the Schedule of Accounts Payable (circulated with the agenda)  for April 2026 (Sch 1, £18,009-22) be authorised, Cllrs. Bore and Kendall to do the cheque signatures and online authorisations.

6/26             EXCLUSION OF PRESS AND PUBLIC

At 11.45am it was resolved that in accordance with section 1 of the Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the next items of business on the grounds they related to personnel/staffing, financial or legal matters. All persons except councillors and clerk left the room.

Procedural note – Cllrs. Buckley, Murphy and Towse left the meeting prior to consideration of the next item.

7/26             CONFIDENTIAL BUSINESS

7/26.1          Objections to 2024/25 AGAR. Resolved the Clerk’s summary reports dated 3/4/26 and the redacted emails of 18/3/26 (both circulated with the agenda) from the external auditor containing the details of the accepted objections from Persons A and B be noted.

7/26.2          Resolved the confidential reports (tabled at meeting) containing suggested responses to each objection by Person A be noted. Following discussion it was resolved the confidential reports in respect of Person A be sent to the external auditor in their entirety as the Council’s response.

7/26.3          Resolved the confidential reports (tabled at meeting) containing suggested responses to each objection by Person B be noted. Following discussion it was resolved the confidential reports in respect of Person B be sent to the external auditor in their entirety as the Council’s response.

 

There being no further business to be transacted, the Chairman declared the meeting closed at 12.05pm.

 

Cllr. Helen Bore, Chairman

Dated: 13th May 2026