MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 9th October 2013 at 7pm
PRESENT: Councillor Mrs G Kendall (Chairman), Councillors S Gething, R Pickersgill, Mrs C Snow, R Thompson, R. Towse, A. Tyson, and BF Watson (from 7.03pm).
ALSO IN ATTENDANCE: County Cllr. Backhouse (from 7.35pm), Borough Cllr. Mrs S Backhouse, Mrs J Marley (Clerk), K. Gill and G. McNamara for prize presentation (left 7.07pm), 2 members of public (1 left 7.08pm),
ABSENT: Cllrs. D Bastiman, Mrs E Black, W Black, S Foote, TW Miller, Borough Cllr. Jenkinson
The Chairman called the meeting to order at 7pm and then reminded those present of the following:-
- The recording of the meeting was not permitted so all present were asked to switch off mobile phones and any other devices capable of recording;
- Councillors wishing to speak should voice their wish to the Chairman.
Cllr. Mrs Kendall proposed that for tonight’s meeting only Standing Order 64 be varied so as to allow Council to make an audio recording of the meeting, said recording to be kept until next meeting and it was so resolved. Recording of the meeting commenced at 7.01pm.
129/13 APOLOGIES FOR ABSENCE
Received and accepted from Cllrs. D Bastiman (prior commitment), Mrs E Black and W Black (medical), S Foote (other commitment), TW Miller (other commitment).
Councillor Watson joined the meeting at this point.
130/13 DECLARATIONS OF INTEREST –
130/13.1 Councillor BF Watson declared a personal interest in agenda item 12 as he was a member of SBC Planning Committee.
130/13.2 At the commencement of agenda item 10.2 (request for extended double yellow lines on Woodville Avenue), Cllr. Thompson made a declaration of a personal interest as the request referred to problems experienced by a vehicle operated by his employer.
131/13 MINUTES
131/13.1 RESOLVED the minutes of the Council Meeting held on 11th September 2013 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER At 7.05pm, Standing Orders were suspended to allow the Presentation of Allotment Prizes and the Public Open Forum.
132/13 PRESENTATION OF ALLOTMENT PRIZES
Prizes were presented by the Chairman as follows:
- Best Allotment – Ged McNamara (plot 51), shield and £25.
- Largest Marrow – Ken Gill (64lb. 6oz) bottle of port and a stilton cheese.
- The winner of the most Improved Allotment was Ray Wright (plot 65). Unfortunately he had been unable to attend this evening, so alternative arrangements had been made.
Messrs. Gill and McNamara left the meeting at this point.
133/13 PUBLIC OPEN FORUM – A member of public stated he had not attended the last meeting as anything to do with Real Whitby but in connection with Shaun Millward’s planning application at Iansfield Farm on Coastal Road.
The member of public then left the meeting.
PROCEDURAL MATTER
At 7.08pm, Standing Orders were resumed.
134/13 MATTERS RAISED IN PUBLIC OPEN FORUM – No one had contact details for the gentleman who had just left, so while his comments could be noted it was not possible to issue any form of apology.
135/13 POLICE REPORT
RESOLVED written report (circulated with agenda) be received. Other items mentioned by councillors included motor bikes on the school playing field and the continuing excessive speed of traffic on Cross Lane.
136/13 EXTERNAL REPORTS
136/13.1 County Council:- Report given at end of meeting, see minute 142/13.9..
136/13.2 Borough Council:- Borough Cllr. Mrs Backhouse reported she had been present at a site meeting on 25th September regarding speed on Cross Lane – speed statistics were to be collated by NYCC and a report presented at some future date.
136/13.3 FONSA:- No report to receive.
136/13.4 In Bloom:- Scalby had received a Silver Gilt prize at the “In Bloom” award ceremony on 17th September. It was hoped to site four self-watering recycled plastic flower tubs at Newlands shops. Scalby School was now taking part in the local In Bloom group. Bulb planting would be taking place on 11th October.
137/13 COUNCILLOR’S REPORTS & UPDATES
137/13.1 RECEIVED & NOTED verbal update on Toilet Working Party by Clerk [minute 106/13.4 refers]. Turnstiles not thought cost-effective. Cllr. Mrs Snow to approach people re. possible sponsorship. Cllr. Mrs Kendall to seek publicity from local newspapers. Clerk hopes to source footfall counters from SBC. Current general feeling of Working Party that Parish Council should be as enabler (with considerable community input), as opposed to being in a position of overall control. Next meeting 20th November.
137/13.2 RECEIVED & NOTED verbal update by Clerk on Community Asset Transfer (CAT) of field to rear of Linden Road/Moor Lane [minute 122/13.3 refers]. Land was in Local Development Plan as being earmarked for future building, but this did not preclude it being considered for CAT. The CAT Committee next meets in November and is to be asked to give an indication as to whether it would look favourably on an application by the Parish Council to manage the land as an open space, however any agreement would need to be for a term in excess of 5 years (and ideally a minimum of 15 years).
137/13.3 RECEIVED & NOTED update [circulated with agenda] from Clerk on highway & footpath and other general matters since last meeting.
137/13.4 RECEIVED & NOTED Various matters reported by councillors (street lights, road signs, potholes, deteriorated yellow lines), which Clerk will pass to relevant authority. Also mentioned by Cllr. Thompson – the bird’s mouth fencing on Hackness Road had still not been replaced and the temporary safety barriers and pavement were collapsing into the beck. Clerk to refer again to NYCC Highways and also HSE..
138/13 CORRESPONDENCE
138/13.1 RECEIVED & NOTED letter from Scalby & Newby Library Volunteers requesting a donation towards costs. RESOLVED Using Council’s S.137 power a donation of £200 specifically for insurance costs be made.
138/13.2 RECEIVED & NOTED letter from resident of Woodville Avenue via Cllr. Watson regarding problems turning into Woodville Avenue due to vehicles parked. Request was for extension of the existing double yellow lines. Cllr. Thompson made a declaration of a personal interest as the request referred to problems experienced by a vehicle operated by his employer. RESOLVED Clerk to forward all correspondence to highways and ask them to check the accuracy of existing lines.
138/13.3 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – None.
FINANCE & GENERAL PURPOSES ISSUES
139/13 FINANCIAL MATTERS
139/13.1 RECEIVED & NOTED Clerk’s verbal report that operating system on council’s computer would soon be unsupported by Microsoft and RESOLVED to update to new operating system with additional memory at a cost of £200 to £250.
139/13.2 RESOLVED the Schedule of Accounts to be paid for October 2013, Schedule 7 be approved & paid.
139/13.3 NOTED annual play area safety inspection report had identified some medium risk matters which required rectification. Clerk had contacted SBC (who usually carried out playground repairs on our behalf) and they had given estimated cost of work as £600. RESOLVED Scarborough borough Council to be asked to carry out necessary repairs at a cost of £600.
140/13 CO-OPTION OF PARISH COUNCIL TO CASUAL VACANCY
140/13.1 NOTED Clerk’s verbal report that following the question asked at the September Public Open Forum there had been considerable correspondence received from various people on connected matters and council procedure. To date this has required discussions with the chairman and advice from the YLCA, resulting in the Clerk incurring 9 hours overtime.
140/13.2 To consider permanently varying the first sentence of Standing Order 64 so as to permit Council to record its meetings RESOLVED to defer without discussion to the November meeting.
ENVIRONMENT AND DEVELOPMENT ISSUES
140/13 PLANNING APPLICATIONS & APPEALS NOTIFIED:
Comments were noted & confirmed or agreed as follows:-
| 1 | Proposal
Site |
Variation of condition 10 of application 4/18/537G/PA to allow deliveries and collections between 07.00 and 19.00 hours on Christmas eve only. Proudfoot Supermarket, 401 Scalby Road, Newby The Proudfoot Group 13/01837/FL Not known Delegated NOTED & CONFIRMED comment submitted 1/10/13 by Clerk:- In exercise of my delegated powers, I would confirm council has no objections to this application. |
| 2 | Proposal Site Applicant Application No. SBC decision Comments submitted to SBC |
Erect replacement double garage 10 Lady Edith’s Avenue, Newby Mrs Thomson 13/01845/HS Delegated NOTED & CONFIRMED comment submitted 1/10/13 by Clerk:- In exercise of my delegated powers, I would confirm council has no objections to this application. |
| 3 | Proposal Site Applicant Application No. SBC decision Comments submitted to SBC |
Single storey side extension to form garden room 24 Westfield Avenue, Newby Mr Paul Ware 13/01923/HS Delegated NOTED & CONFIRMED comment submitted 1/10/13 by Clerk:- In exercise of my delegated powers, I would confirm council has no objections to this application. |
| 4 | Proposal Site Applicant Application No. SBC decision Comments submitted to SBC |
Proposed single storey extension to the rear of property comprising 6 No en-suite bedrooms Rambla Nursing Home Ltd, 374 Scalby Road, Newby Mr Roger Somauroo 13/00362/FL Delegated AGREED much smaller, no objections. |
| 5 | Proposal Site Applicant Application No. SBC decision Comments submitted to SBC |
Installation of 1 no. new window and replacement of existing window with french doors West Barn, Scalby Road, Scalby Mr G Hopkins 13/02018/HS Delegated AGREED no objections |
141/13 PLANNING MATTERS RECEIVED AFTER 2/10/13 – None.
142/13 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
142/13.1 CAP Group – next meeting 22/10/13.
142/13.2 NYMNP Community Forum – Cllr. Thompson reported presentations had been given on 1] social inclusion and networking (eg. Facebook and Twitter) as ways to get younger people involved in local government and community volunteering and 2] improving mobile phone coverage within the park.
142/13.3 North Yorkshire and Cleveland Coastal Forum – Cllr. Watson had been unable to attend. Cllr. Thompson reported on a presentation on coastal protection and choice of trip to see beach art or Yorkshire Water’s Marine Drive project.
142/13.4 Yorkshire Local Councils’ Association – next meeting 14/10/13 (Cllrs. Mrs Kendall and T W Miller)
142/13.5 Twinning Association – next meeting 26/11/13 (Cllrs. Mrs Snow and R. Thompson)
142/13.6 Yorkshire Coast & Moors County Area Committee – Cllr. Thompson reported main item of discussion had been the proposed reduction in bus subsidies and the impact it would have.
142/13.7 North York Moors National Park Authority – No matters to report due to being on holiday when planning committee and authority meetings had been held.
142/13.8 CPRE – next meeting 18/10/13 (Cllr. Mrs Kendall)
142/13.9 County Councillor’s Report – The Chairman invited County Cllr. Backhouse to give his report. He reported on the site meeting on 25th September regarding speed on Cross Lane – speed statistics were to be collated by NYCC and a report presented at some future date. Other matters mentioned included 1] the street lighting review of the part-night lighting scheme remained outstanding (it should have been done in September) and 2] he was looking at old correspondence and the Borough Council’s constitution in connection with the decision regarding continuing to include the land behind Linden Road/Moor Lane in the Local Development Framework.
143/13 CIRCULATION – None.
There being no further business on the agenda, the Chairman declared the meeting closed at 8.26pm and recording of the meeting ceased.