AGENDA FOR ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL
to be held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 13th November 2013 at 7pm.
1 APOLOGIES FOR ABSENCE To receive & approve apologies for absence.
2 DECLARATIONS OF INTEREST To receive any declarations of interest in items on this agenda (form enclosed)
3 MINUTES To approve and sign as a correct record, the minutes of the Council Meeting held on 9th October 2013. (enclosed
PROCEDURAL MATTER To suspend Standing Orders so as to allow the Public Open Forum.
4 PUBLIC OPEN FORUM Matters which members of the public wish to raise.
PROCEDURAL MATTER To resume Standing Orders.
5 MATTERS RAISED IN PUBLIC OPEN FORUM To agree action as appropriate on matters raised in Public Open Forum.
6 POLICE To receive Police report [to be tabled at meeting] and give details of any new issues requiring attention.
7 EXTERNAL REPORTS
To receive reports from the following:
7.1 County Council – County Cllrs. Backhouse and/or Bastiman.
7.2 Borough Council – any ward councillor for Newby or Scalby
7.3 FONSA – committee member
7.4 In Bloom Group – Mr Staveley
8 COUNCILLOR’S REPORTS & UPDATES
8.1 To receive update [enclosed] from Clerk on highway & footpath or general matters since last meeting.
8.2 To receive reports from Councillors of any highway & footpath or general matters requiring attention [form at end of agenda pack].
9 CORRESPONDENCE
9.1 NYCC consulting on ways to make savings at Household Waste Recycling Centres [questionnaire enclosed]. Please can councillors bring completed questionnaires to meeting so responses can be collated by Clerk and submitted as Council’s response.
9.2 To note the Scalby Conservation Area Character Appraisal and Management Proposals is currently being reviewed and agree any significant changes required or other matter in need of amending. [Current document online (too big to print), go to www.scarborough.gov.uk, go to the A to Z, and click on Conservation Area Appraisals]
9.3 Correspondence received after preparation of the agenda which the Chairman of the meeting deems it necessary to consider as a matter of urgency.
FINANCE & GENERAL PURPOSES ISSUES
10 FINANCIAL MATTERS (To be tabled at the meeting unless otherwise indicated)
10.1 To receive and note the Internal auditor’s unqualified quarterly report [enclosed].
10.2 To approve the Schedule of Accounts to be paid for November 2013, Schedule 8.
10.3 Model Agreement 2014/15 – to agree to accept SBC’s offer of £4,812-37
10.4 Community Asset Transfer of seats within parish – to note that despite numerous requests this continues to remain at a standstill pending receipt of a legal agreement from Scarborough Borough Council and to agree if Clerk is to submit a Formal Complaint to SBC.
10.5 Community Asset Transfer of Millennium Field – to note that due to the large number of items on the agenda for the CAT Panel scheduled for the 12th November 2013, SBC intend to re-convene the panel in the next couple of weeks to consider the new applications received, including the Millennium Field.
11 GENERAL PURPOSE & REGULATORY MATTERS
11.1 [Deferred from October meeting] To consider permanently varying the first sentence of Standing Order 64 to read ”Photographing, recording, broadcasting or transmitting the proceedings of a meeting by any means by anyone other than the Parish Council is not permitted without the Council’s prior consent.”
11.2 To consider if Council should have a policy for the use of electronic devices at meetings & agree action as appropriate.
11.3 To agree to update/amend Council’s Model Publication Scheme [draft enclosed, struckthrough text to be deleted, text in red to be inserted] with immediate effect.
11.4 To note that since the October council meeting, a freedom of information request and a complaint have been received. Both have been dealt with. Each required discussions with the chairman and taking advice from the appropriate organisations as well as checking legislation and taking the necessary steps to deal with the requests, thereby using at least 9hours of Clerk’s time.
ENVIRONMENTAL AND DEVELOPMENT ISSUES
12 PLANNING APPLICATIONS & APPEALS NOTIFIED:
To consider the following:-
| 1 | Proposal
Site |
Application for approval of reserved matters consent relating to outline permission 09/00717/OL for post-phase 1 phases of mixed-use development, comprising 293 dwellings, 24 live/work units, 3,350 sqm employment floorspace, 265 sqm community floorspace, landscaping and associated infrastructure Land At High Mill Farm Station Road Scalby Provincial Land Developments Ltd 13/02272/RM Not known |
13 PLANNING DECISIONS AND WITHDRAWALS
To note the following:
| 1 | Proposal Site Application No. Decision |
Erect agricultural worker’s dwelling Iansfield Farm, Burniston Road, Newby, YO13 0DA 13/01675/FL Withdrawn |
| 2 | Proposal Site Application No. Decision |
Erect two storey extension to side 3 Fairway, newby 13/01746/HS Granted |
| 3 | Proposal Site Application No. Decision |
Replace existing timber framed porch windows with uPVC 1 Hackness Manor, Ground Floor Flat, Hackness Rd, Scalby 13/01829/HS Granted |
| 4 | Proposal Site Application No. Decision |
Replacement double garage 10 Lady Edith’s Avenue, Newby 13/01845/HS Granted |
| 5 | Proposal Site Application No. Decision |
Single storey side extension to form garden room 24 Westfield Avenue, Newby 13/01923//HS Granted |
OTHER MATTERS
14 REPORTS ON OUTSIDE BODIES & EVENTS ATTENDED
To receive reports from representatives:
14.1 CAP Group. – last meeting 22/10/13 (Cllr. Gething)
14.2 Roads Liaison Committee – last meeting 20/9/13 (Cllrs Thompson and Watson)
14.3 NYMNP Coastal Area Parish Forum – no report, next meeting 26/2/13 (Cllrs. R I Thompson and B F Watson)
14.4 North Yorkshire and Cleveland Coastal Forum – no report, next meeting Sept. 2014 (Cllr Watson).
14.5 Yorkshire Local Councils’ Association – last meeting 14/10/13 (Cllr. Mrs Kendall)
14.6 Twinning Association – no report, next meeting 26/11/13 (Cllrs. Mrs C. Snow and R I Thompson)
14.7 Yorkshire Coast & Moors County Area Committee – no report, next meeting 30/1/13 (Cllr Thompson)
14.8 North York Moors National Park Authority – Cllr. R I Thompson (in his capacity as a member of the Authority) to provide feedback on matters of interest.
14.9 CPRE – last meeting 18/10/13 (Cllr. Mrs Kendall)
15 CIRCULATION
To be tabled at meeting.
16 CONFIDENTIAL ITEMS
16.1 Pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 it is proposed that, because of the confidential nature of the business to be transacted in relation to a legal matter, the public and the press leave the meeting during consideration of the next agenda item.
16.2 1] To note the mention of Newby and Scalby Parish Council and some of its councillors on the Real Whitby website; 2] to further note the advice given by the YLCA [to be provided at meeting] and 3] to decide further action if felt necessary.
J Marley, Clerk to the Council and RFO,
Council Offices, Newby and Scalby Community Hall, Scalby Road, Scalby,
Scarborough YO13 0RA. Tel: (01723) 354018
Email: clerk@newbyandscalbypc.org.uk
Wednesday 6 November 2013