MINUTES OF ANNUAL MEETING OF NEWBY AND SCALBY PARISH COUNCIL
held in the Rickinson Hall, St. Laurence’s Church Rooms, Scalby,
on Wednesday, 13th May 2015 at 7pm.
PRESENT: Councillor R Towse (Chairman), Cllrs. D Bastiman, Mrs E Black, S Foote, S Gething, TW Miller, R Pickersgill, Mrs C Snow, R Thompson, BF Watson and Mrs D Wiles.
ALSO IN ATTENDANCE: Borough Cllr. A. Jenkinson, P Afford (Scalby Football Club), P. Staveley (In Bloom), 1 member of public, Mrs J Marley (Clerk), Mrs Pindar (Scalby Village Trust) and Rev. Ferneley (both left 7.22pm), PCSO5543 Newcombe and PCSO5208 Lockey (both left 7.28pm),
ABSENT: Borough Councillors Inman and L. Backhouse.
The Chairman reminded those present that filming, photographing or audio recording of the proceedings was allowed – persons wishing to record were asked to notify the Clerk of their intention prior to the start of the meeting. In the interests of encouraging public participation, it was requested that anyone filming did not include members of the public “in shot”.
PROCEDURAL MATTER
In his capacity as outgoing Chairman, Councillor Towse chaired the meeting until the new Chairman had accepted office.
75/15 ELECTION OF CHAIRMAN
75/15.1 In accordance with Standing Order 12(A) the Chairman sought any further nominations for Chairman of Council for the year 2015 to 2016. There were none.
75/15.2 The Clerk reported valid nominations had been received prior to the meeting:- 1 for Cllr. Thompson and 2 for Cllr. Towse. Following a written ballot (Cllr. Thompson 4 votes, Cllr. Towse 7 votes) it was RESOLVED Councillor Towse be elected as Chairman of the Council for the Year 2015 to 2016.
76/15 CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE
In accordance with Section 83(a) of the 1972 Local Government Act the elected Chairman signed his Declaration of Acceptance of Office which was witnessed by the Clerk as the Proper Officer of the Council.
PROCEDURAL MATTER – Councillor Towse resumed as Chairman of the Council.
77/15 APOLOGIES FOR ABSENCE None.
78/15 ELECTION OF VICE CHAIRMAN
78/15.1 In accordance with Standing Order 12(E) the Chairman sought any further nominations for Vice Chairman of Council for the year 2015 to 2016. There were none.
78/15.2 The Clerk reported valid nominations had been received prior to the meeting:- 1 for Councillor Thompson and 1 for Councillor Towse. Cllr. Towse withdrew his nomination and it was RESOLVED Councillor Thompson be elected as Vice-Chairman of the Council for the year 2015 to 2016.
79/15 DECLARATIONS OF INTEREST
79/15.1 Cllr. Pickersgill declared a personal interest in agenda item 16.1.
80/15 REPRESENTATIVES TO OUTSIDE BODIES
The following were AGREED:-
- CAP group Cllrs. Gething & Mrs Wiles
- Road Liaison Committee Cllr. Thompson
- NYMNP Coastal Forum Cllr. Thompson
- N. Yorks. & Cleveland Forum Cllr. Mrs Wiles
- YLCA Cllr. Towse
- Twinning Committee Cllr. Thompson
- Allotments (FONSA) Cllr. Gething
- Community Governor, Newby & Scalby Primary School Cllr. Mrs Snow
81/15 MINUTES
81/15.1 Having been previously circulated, it was RESOLVED the minutes of the Council Meeting held on 8th April 2015 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER At 7.22pm, Standing Orders were suspended to allow the Public Open Forum.
82/15 PUBLIC OPEN FORUM
82/15.1 No matters raised.
PROCEDURAL MATTER – At 7.22pm, Standing Orders were resumed.
At this point various members of public left the meeting.
83/15 MATTERS RAISED IN PUBLIC OPEN FORUM None.
84/15 POLICE REPORT Resolved written report (tabled at meeting) be received. Cllr. Wiles asked a question about the recently introduced drug driving legislation and additional information was exchanged on various matters.
At this point the Police left the meeting.
85/15 EXTERNAL REPORTS
85/15.1 County Council:- No matters to report. Cllr. Thompson asked if any progress had been made on grass cutting to be done by SBC within the parish – County Cllr. Bastiman explained the status quo was being maintained pending the outcome of Service Level Agreement negotiations.
85/15.2 Borough Council:- Cllr. Jenkinson reported on a recent meeting of Raincliffe Woods Community Enterprise – various events had been organised including the National Horse Logging Championships. A tendering exercise for the forestry work had received a very poor response (8 expressions of interest but only 1 tender received).
85/15.3 FONSA:- No representative present.
85/15.4 In Bloom:- Mr Staveley reported a Gardener’s Question time type event was to be held later in the year to celebrate the Proudfoot Group’s 50th anniversary.
86/15 COUNCILLOR’S REPORTS & UPDATES
86/15.1 Display of twinning gifts in Community Hall [Minute 39/15.1 refers]. Noted the Trustees have declined the request.
86/15.2 Southbound vehicle activated speed sign outside Community Hall [Minute 63/15.1 refers]. Verbal update by Clerk received & noted. Council not happy that NYCC intended to remove sign on the grounds there was no speed related collision history on Scalby Road so no justification for permanent VAS signs. Council asked Clerk to get copies of the speed figures and ask for a site meeting with NYCC
86/15.3 Received & noted update [circulated with agenda] from Clerk on highway, footpath and other general matters since last meeting.
86/15.4 Received & noted various reports from councillors on highway matters (all passed to NYCC Highways) and report of fly tipping on SBC land behind Moor Lane (passed to SBC).
87/15 VACANCIES FOR COUNCILLORS
87/15.1 Noted that following the uncontested election on 7th May, there are two ordinary vacancies to be filled by 26th June and resolved vacancies to be advertised with applications to Clerk by 31st May for consideration at June council meeting.
88/15 CORRESPONDENCE
88/15.1 Appointment of Parish Member to NYMNP (2015-2019) – Cllrs. Miller and Thompson expressed an interest and it was resolved that both be formally nominated.
88/15.2 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – none.
FINANCE & GENERAL PURPOSES ISSUES
89/15 FINANCIAL MATTERS
89/15.1 Resolved the Schedule of Accounts payable for May 2015 (Schedule 2) [tabled at meeting] be approved.
89/15.2 RESOLVED the 2014/15 Annual Report and Accounts [circulated with agenda] be received & Chairman be authorised to sign.
89/15.3 RESOLVED the Internal Auditor’s report [circulated with agenda] be received and noted.
89/15.4 2014/15 Annual Return – RESOLVED 1] the Internal Auditor’s unqualified report (Section 4) be noted; 2] the figures at Section 1 be confirmed and the Chairman authorised to sign; 3] all the questions in the Governance Statement (Section 2) be answered in the affirmative and the Chairman authorised to sign.
89/15.5 Appointment of Internal auditor for 2015/16 – RESOLVED Mr R. Carey be re-appointed.
89/15.6 JJ Burchell Bequest [minute 11/15.2 refers] – noted the funds have now been re-invested in 8% Treasury Stock 2021.
89/15.7 Twinning – resolved nobody able to represent the Parish Council at this year’s visit to Pornic on 18th to 23rd June. Clerk to inform SANTA.
89/15.8 Christmas lights (Church Rooms & Stony Lane corner) – resolved to replace both sets with multi-coloured CherryLED lights at a cost not exceeding £4,400 (ex vat, supplied & fitted), to be funded from earmarked reserve. Further resolved that £5,000 be placed in earmarked reserves for future replacements at other locations.
89/15.9 Land to rear of Danes Dyke (currently used by the public as open space) – resolved to submit an expression of interest for Community Asset Transfer to Scarborough Borough Council.
89/15.10 As W. Black is no longer a member of this council, resolved he be removed as a signatory on the Council’s investment bonds and Cllr. Bastiman take his place.
89/15.11 Equality & Diversity policy [circulated with agenda] – the Clerk reported the policy had been amended slightly by the addition of the sentence “Although Parish Councils are exempt from the Equality Act 2010, its spirit and principles are recognised by Council” after the words “supportive environment for all”. Cllr. Thompson proposed and it was resolved that the amended policy be approved.
ENVIRONMENT AND DEVELOPMENT ISSUES
90/15 PLANNING APPLICATIONS:
The following applications were considered and the decisions are shown below:-
| 1 | Proposal Site Applicant Application No. PC decision |
First floor extension to form en suite bedroom and ground floor extension to form Orangery Croft House, Church Becks, Scalby Mr & Mrs J Goodall 14/02073/HS No objection |
| 2 | Proposal
Site |
Change of use of land from public open space to garden and allotment, installation of fencing and erection of associated outbuildings Gallows Close, Endcliff Crescent, Newby Groundwork North Yorkshire 15/00488/RG4 No objection |
| 3 | Proposal Site Applicant Application No. PC decision |
Porch & garage extension to front and a hipped roof over garage & kitchen to replace existing flat roof 18 Thornville Avenue, Newby Mrs Hellawell 15/00646/HS No objection |
| 4 | Proposal Site Applicant Application No. PC decision |
Replacement door, side and top light 25-27 High Street, Scalby Mr D Shaw 15/00682/FL No objection |
91/15 PLANNING DECISIONS/WITHDRAWALS
The following were received & noted:-
| Proposal Site Application No. SBC decision |
Demolish NatWest & erect Sainsbury’s Local food store including access, car parking and landscaping 454 Scalby Road, Newby 15/00046/FL Refused |
||
| 2 | Proposal Site Application No. SBC decision |
Install 2 wooden double glazed windows to rear 518 Scalby Road, Scalby 15/00316/LB Granted |
|
| 3 | Proposal Site Application No. SBC decision |
Erect front entrance porch 47 Newby Farm Road, Newby 15/00406/HS Granted |
|
| 4 | Proposal Site Application No. NYM decision |
Erect dutch barn for agricultural storage purposes Beacon Cottage Farm Barmoor Lane Scalby NYM/2015/0134/FL Refused |
|
92/15 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
92/15.1 CAP Group. – no report, next meeting 23/7/2015.
92/15.2 Roads Liaison Committee – no report, next meeting 28/5/15.
92/15.3 NYMNP Coastal Area Parish Forum – no report, next meeting 16/7/15.
92/15.4 North Yorkshire and Cleveland Coastal Forum – no report, next meeting 22/5/15.
92/15.5 Yorkshire Local Councils’ Association – last meeting 1/6/15 (Cllr. Towse).
92/15.6 Twinning Association – Cllr. Thompson reported on a very successful beer tasting evening which had raised funds in aid of St. Catherine’s Hospice. He also reported SANTA had asked if twinning was to continue (noted 1] it was the annual exchange of gifts which was to be stopped not the twinning itself and 2] a letter to Pornic on 24th March regarding this remained unanswered). Cllr. Thompson also gave details of the colour of paint needed for the letterbox donated by Pornic (noted painting the box had never been considered by Council). In view of the apparent confusion resolved that if SANTA had questions they wanted answering, they should put them in writing for Council to answer. Cllr. Thompson was unable to attend the next SANTA meeting on 19/5/15.
92/15.7 Yorkshire Coast & Moors County Area Committee – next meeting 1/7/15 (Cllr. Thompson).
92/15.8 North York Moors National Park Authority – Cllr. Thompson reported he had attended various meetings and training events.
92/15.9 Any other reports not previously notified – None.
93/15 CIRCULATION – None.
There being no further business on the agenda, the Chairman declared the meeting closed at 8.23pm.