MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL
held in the Rickinson Hall, St. Laurence’s Church Rooms, Scalby,
on Wednesday, 8th June 2016 at 7pm.
PRESENT: Councillor R Towse (Chairman), Cllrs. DJ Bastiman, Mrs E Black, S Foote, S Gething, TW Miller, R Pickersgill, Mrs PC Snow, BF Watson, Mrs E Wiles
ALSO IN ATTENDANCE: P.Staveley ( In Bloom), 1 member of public [left at 7.24pm], Mrs J Marley (Clerk).
ABSENT: Cllrs. G Edmunds, Mrs R Holliday, RI Thompson, County Cllr. A Backhouse, Borough Cllrs. L. Backhouse, A Jenkinson, H Lynskey.
The Chairman reminded those present that filming, photographing or audio recording of the proceedings was allowed – persons wishing to record were asked to notify the Clerk of their intention prior to the start of the meeting. In the interests of encouraging public participation, it was requested that anyone filming did not include members of the public “in shot”.
94/16 APOLOGIES FOR ABSENCE Received & accepted from Cllrs. G Edmunds (work), Mrs R Holliday (prior commitment), RI Thompson (alternative commitment).
95/16 DECLARATIONS OF INTEREST – Received & noted from Cllr. Towse (member of public wishing to speak to planning application at agenda item 13.1 was known to him).
96/16 MINUTES
96/16.1 Having been previously circulated, it was RESOLVED the minutes of the Council Meeting held on 11th May 2016 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER At 7.04pm, Standing Orders were suspended to allow the Public Open Forum.
97/16 PUBLIC OPEN FORUM
97/16.1 Member of public spoke regarding agenda item 13.1 (amendments to planning application 15/02670/HS at 5 Hillcrest Avenue. Their objections to the application included 1] the increase in size from a 3 bed semi to a 6 bed semi; 2] the side and rear extensions meant the proposed property would be 152% larger than the original dwelling; 3] the rear dormer had been moved from the new extension to the end of the roof adjoining the adjoining semi and extended in length – this would result in overlooking, a loss of privacy and create what looked like a three storey dwelling.
PROCEDURAL MATTER – At 7.17pm, Standing Orders were resumed.
98/16 MATTERS RAISED IN PUBLIC OPEN FORUM
98/16.1 Agreed comments on amended planning application to be considered at agenda item 13.1; councillors agreed to bring that item forward on the agenda and consider it next.
99/16 AMENDED PLANNING APPLICATION 15/02670/HS
99/16.1 [Brought forward] Agenda item 13.1
Councillors took the public comments into consideration during their deliberations. Council agreed its comments submitted to the planning authority on 12/2/16 should be withdrawn. Council further agreed to object to the amended application on the grounds of overdevelopment and excessive size.
At this point (7.24pm) the member of public left the meeting.
100/16 POLICE REPORT Cllr. Towse explained that a report had been received from Police but it was unclear which areas were referred to, so it had not been copied to Council. He hoped to meet with Inspector Kynman in the near future and discuss the issue.
101/16 EXTERNAL REPORTS
101/16.1 County Council:- No report from County Cllr. A Backhouse. There were no questions for County Cllr. Bastiman.
101/16.2 Borough Council:- No reports to receive.
101/16.3 FONSA:- No representative present.
101/16.4 In Bloom:- Mr Staveley reported the plant sale (including raffle) had been very well attended and raised over £2,000.
102/16 COUNCILLOR’S REPORTS & UPDATES
102/16.1 Scalby Library [Minute 27/16.4 refers] – received & noted update by Cllr. Towse which included 1] negotiations continue and 2] Heads of Terms agreement shows NYCC to be responsible for the roof including skylights.
102/16.2 Lease of Carr Lane Playing Field [Minute 43/16.3 refers] – received & noted update by Cllr. Towse – after several months difficulty due to inadequate paperwork on the lessee’s part, due diligence checks had been completed & the Deed of Surrender and a new 30 year Lease to Scalby Sports Association was signed yesterday,
102/16.3 Received & noted update [circulated with agenda] from Clerk on highway, footpath and other general matters since last meeting with regard to item 2.1 of that report, Clerk reported SBC planning enforcement now had the unauthorised development on Coastal Road “in hand” but had said the unauthorised sign was “not a priority”.
102/16.4 Received & noted reports from several councillors in respect of highway matters requiring attention. (Clerk to refer to Highways).
103/16 CORRESPONDENCE
103/16.1 Draft minutes of 2016 Parish Assembly [circulated with agenda] – confirmed as an accurate record.
103/16.5 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – none.
FINANCE & GENERAL PURPOSES ISSUES
104/16 FINANCIAL MATTERS
104/16.1 Resolved the Schedule of Accounts Payable for June 2016 (Schedule 3) be approved.
ENVIRONMENT AND DEVELOPMENT ISSUES
105/16 PLANNING APPLICATIONS NOTIFIED:
| 1 | Proposal Site Application No. Applicant PC decision |
Construction of single storey extension Ox Pasture Hall Hotel, Low Road, Throxenby NYM/2016/0310/FL Lifestyle Hotels Ltd No objections |
| 2 | Proposal Site Application No. Applicant PC decision |
Listed Building consent for construction of single storey extension Ox Pasture Hall Hotel, Low Road, Throxenby NYM/2016/0350/LB Lifestyle Hotels Ltd No objections |
| 3 | Proposal
Site |
Conversion of bank (A2) to retail/office (A1/A2/B1(a)) with addition of 1st floor to provide 1no. 2 bedroom flat and 2no. detached dwellings Nat West bank, 454 Scalby Road 16/00657/FL GW Proudfoot Ltd Object – 3 storey houses not in keeping, reservations about additional storey to main building, concerns re. parking, ground floor premises should not be used for any form of food retail. |
106/16 PLANNING DECISIONS – the following were received & noted:-
| 1 | Proposal Site Application No. SBC decision |
Install replacement windows and rear kitchen door 1 The Glen, Hay Brow Crescent, Scalby 15/02667/FL Granted |
| 2 | Proposal Site Application No. SBC decision |
Erect side extension 2 Dunwell Avenue, Newby 16/00096/HS Granted |
| 3 | Proposal Site Application No. SBC decision |
Erect two advertisement boards & associated lighting Yew Tree Café, High Street, Scalby 16/00504/AA Granted |
| 4 | Proposal Site Application No. SBC decision |
Erect one illuminated hanging sign Yew Tree Café, High Street, Scalby 16/00704/AA Granted |
107/16 PLANNING MATTERS RECEIVED AFTER 31/5/16 .
Having been notified to all councillors on email, the following were received and comments agreed:-
| 1 | Proposal Site Application No. Applicant PC decision |
Amended plans for erect extensions to rear and side 5 Hillcrest Grove 15/02670/HS Mrs T Deakin Object – see Minute 99.16/1 |
| 2 | Proposal
Site |
Erection of a replacement livestock unit, construction of a soil bund, regularisation of 2No. building for the housing of livestock & cessation of existing use of building for the housing of livestock. Iansfield Farm Burniston Road Newby 16/00915/FL Mr S Millward No objections |
| 3 | Proposal Site Application No. Applicant PC decision |
Extension to rear 325 Scalby Road 16/01016/HS Mrs J Cartwright No objections |
108/16 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
1081/16.1 CAP Group – Next meeting 28/7/16 (Cllr. Gething).
108/16.3 NYMNP Coastal Area Parish Forum – next meeting 20/10/16 (Cllr. Thompson).
108/16.4 North Yorkshire and Cleveland Coastal Forum – next meeting Sept. 2016 (Cllr. Thompson).
108/16.5 Yorkshire Local Councils’ Association – Cllr. Towse reported on the meeting of 2/6/16 where various items including the Considerate Parking Initiative had been discussed.
108/16.6 Twinning Association – Cllr. Towse reported the civic reception was to be at 7pm on 18th June at the Rugby Club.
108/16.7 Yorkshire Coast & Moors County Area Committee – no report to receive.
108/16.8 Any other reports not previously notified – none.
109/16 CIRCULATION – None.
There being no further business, the Chairman declared the meeting closed at 8pm.