MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY TOWN COUNCIL
held in the Community Hub, 445b Scalby Road,
on Wednesday 11th February 2026 at 9.30am
PRESENT: Councillors J Smith (Chairman), H Bore, J Buckley, R Holliday, G Kendall, B Marley, N Murphy (left 10.39am), J Shepherd, R. Thompson.
ALSO IN ATTENDANCE: 4 members of public.
ABSENT: Cllrs. D Bastiman, S Foote, C Thistleton, R Towse, Mrs J Marley (Town Clerk).
Informative – Cllr. Smith explained that in the absence of the Clerk to Council (due to sick leave), notes of the meeting would be taken by Cllrs. Smith and Bore.
93/25 NON-ATTENDANCE OF COUNCILLORS
93/25.1 Apologies received & noted from Cllrs. D Bastiman, S Foote, C Thistleton, R Towse.
93/25.2 Acceptance of reasons for absence:- resolved the reasons for absence given by Cllrs. Bastiman (NYC commitment) Foote (other commitment), Thistleton (work commitment) and Towse (illness) be accepted & approved.
94/25 DECLARATIONS OF INTEREST: Forms received from Cllr. Bore (other registrable interest in agenda item 8.5 – grant request- as a member of Scalby & Newby Village Trust) and Cllr. Thompson (pecuniary interest in agenda item 8.5 -grant request- as he was a trustee/committee member of Scalby & Newby Village Trust). Cllr. Buckley stated he was a member of the Steering Group of Frack Free Coastal Communities (a form was not completed at the meeting but was provided subsequently for a non-registrable interest in agenda item 6.1 – fracking update report).
95/25 MINUTES
95/25.1 Having been previously circulated, Minute 90/25 was amended by the deletion of “no public present” and the insertion of “No matters raised by the public present”. It was then resolved the amended minutes of the Ordinary Meeting of Council held on 12th January 2026 be approved and authorised for signature by the Chairman of Council.
96/25 PUBLIC PARTICIPATION Matters raised included the time of day the meeting was held, the handling of emails to council and the lack of the website being updated during the absence of the Clerk.
97/25 MATTERS RAISED IN PUBLIC PARTICIPATION The matters raised were noted. It was explained 1] the website would be updated once the Clerk returned to work; 2] an automatic out of office response was sent to every email received which asked people to email the Chairman if the matter was urgent.
98/25 EXTERNAL REPORTS
99/25.1 Joint Council Working Group on Fracking – an update report (circulated with agenda) by this Council’s representative (Cllr. Bore) was received & noted. Resolved recommendation 1-3 inclusive of that report be carried. Cllr. Buckley suggested and later withdrew his amendment 1 to recommendation 4. Resolved recommendation 4 of that report not be carried. Resolved Cllr. Buckley’s proposal “that this Council should make a formal request to the Secretary of State to call in planning application NY/2025/0030/ENV (Hydrocarbon drill and appraisal at Burniston Mill) be carried. Resolved Cllr. Bore’s proposal that “this Council should formally write to the Chief Executive of North Yorkshire Council confirming our support for Burniston Parish Council’s recommendation that North Yorkshire Council should self-refer to the Planning Advisory Service” be carried.
99/25 UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS/ITEMS
99/25.1 Traffic speed Barmoor Lane (Minutes 24/25.5 AND 84/25.2 refer) – resolved it be noted the signs had now been repaired under warranty and a sign was monitoring speeds on Barmoor Lane.
99/25.2 Resolved the following reports from Councillors of highway & footpath matters requiring attention be received and passed to Highways for action:-1] pavement at both entrances to Jet garage on Scalby Road uneven and breaking up; 2] slow running gully at Green Lane/Scalby Road junction causing flooding extending across more than 50% of carriageway; 3] potholes on Stony Lane.
100/25 CORRESPONDENCE
100/25.1 Proposed disabled parking on Scalby High Street near memorial fountain (details circulated with agenda) – resolved no objections providing the bay was for general disabled parking since there was a 3 hour time limit.
100/25.2 North Yorkshire Council proposed Local Planning Enforcement Plan (details including screenshots of survey questions to be answered circulated with agenda) – resolved proposals supported, no objections and survey questions answered.
100/25.3 Email from North ~Yorkshire Police re. cessation of monthly Police reports to Town and Parish Council (circulated with agenda) – resolved received & noted.
100/25.4 Email from a parishioner (details circulated with agenda) requesting installation of a grit salt bin on The Close, Newby – resolved request agreed to. (Chairman/Clerk to contact parishioner with a view to agreeing the precise location of bin).
100/25.5 Grant request from Scalby Cinema (details circulated with agenda). In accordance with their declarations of interest Cllrs. Bore & Thompson were to leave the room but were permitted to remain on condition they did not take part in the discussion or vote. Resolved a discretionary grant of £500 be awarded towards the cost of a set of cinema surround-sound speakers with the payment being made to Scalby & Newby Village Trust as holders of the bank account.
100/25.6 Letter from Duchy of Lancaster re. allotment rent (circulated with agenda). Resolved it be noted the Duchy has agreed to commute to nil for the duration of the reign of King Charles III the rent for the allotment land at Hackness Road. Further resolved the concession be accepted and the Clerk authorised to sign the necessary documentation.
100/25.7 Correspondence received after 5/2/26 which the Chairman of the meeting deems it necessary to consider as a matter of urgency – none.
101/25 FINANCE, REGULATORY & GENERAL MATTERS
Procedural note – Cllr. Murphy left during consideration of the next item and did not take part in any of the discussion or voting.
101/25.1 The Review and Staffing Committee’s report (with the agenda) was considered. Cllr. Buckley’s proposal that A] only recommendation 1 of the report and attached papers be received and B] Council adopted the Model Standing Orders and Financial Regulations recommended by NALC was not seconded and therefore not put to the vote. Proposed Cllr. Bore, seconded Cllr. Kendall that all three recommendations in the Review and Staffing Committee’s report (as circulated with the agenda) be carried and it was so resolved.
101/25.2 Resolved the Schedule of Accounts Payable (circulated with the agenda) for January 2026 (Sch 10, £952-22) be authorised, Cllrs. Smith and Bore to do the cheque signatures and online authorisations.
There being no further business to be transacted, the Chairman declared the meeting closed at 10.43am.
Cllr. Jackie Smith, Chairman
Dated: 13th April 2026