MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY TOWN COUNCIL
held in the Community Hub, Council Office, 445b Scalby Road, Scalby,
on Wednesday, 8th June 2022 at 7pm.
PRESENT: Councillor R Towse (Chairman), Cllrs. S Foote, R Holliday, D Langmead, B Marley, D Sutton, R Thompson.
ALSO IN ATTENDANCE: County and Borough Cllr. Sharma, 2 members of public, Helen King (Head of Hub & Community Services) left 7.20pm, Mrs J Marley (Clerk to Council)
ABSENT: Cllrs. S Barnes, D Bastiman.
38/22 APOLOGIES FOR ABSENCE The following apologies for absence were accepted and the reasons for absence were approved:- Cllr. Barnes (personal commitment), Cllr. Bastiman (late-running earlier meeting).
39/22 DECLARATIONS OF INTEREST: Received from Cllr. Towse (agenda item 11-2).
40/22 MINUTES
40/22.1 Having been previously circulated, the minutes of the Annual Meeting of the Town Council held on 11th May 2022 were approved as a correct record and authorised for signature by Cllr. Towse.
PROCEDURAL MATTER Suspension of Standing Orders at 7.02pm to allow Public Open Forum.
41/22 PUBLIC OPEN FORUM No matters raised. One member of public was present in respect of agenda item 6 (co-option).
PROCEDURAL MATTER Standing Orders were resumed at 7.02pm.
42/22 MATTERS RAISED IN PUBLIC OPEN FORUM Member of public interested in being co-opted to the Ordinary Vacancy would be heard when the matter was discussed.
43/22 VACANCIES UNFILLED AT THE ELECTION BY REASON OF INSUFFICIENT NOMINATIONS
Agreed this item be deferred to after agenda item 16.
44/22 EXTERNAL REPORTS
44/22.1 Police:- :- The Scalby report for May was received & noted.
44/22.2 County Council:- County Cllr. Sharma reported 1] work to re-surface Green Lane was likely to take place in August/September, 2] the highway surfaces of Briardene Ave, Thornville Ave and Harewood Ave were being checked, 3] a final letter from NYCC Legal had gone out in respect of the overhanging hedge on Dunwell Avenue. He would make enquiries as to what action was being taken in respect of the overhanging hedges/trees on Lady Edith’s Drive.
44/22.3 Borough Council:- Borough Cllr. Sharma had no matters to report.
45/22 UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS
45/22.1 Update by Chairman and Clerk on matters dealt with under delegated powers:– 1] dropped branch and dead wood from tree near Hackness Road sea cut bridge referred to Highways. Neighbourhood Plan Working Groups – first meeting had received presentation by S. Wilson (SBC Forward Planning) and submission of a map covering the whole parish (as first stage of a NHP) was to be made.
45/22.2 Update on local government re-organisation – none to receive.
45/22.3 A report from Helen King re. Community Hub [tabled at meeting] was received & noted.
45/22.4 Reports from Councillors of any highway & footpath or general matters requiring attention – 1] greenery overhanging pavement Hackness Road from sea cut bridge to Church Becks, 2] extremely uneven & patched pavement at north entrance to Newby Service Station, 3] overgrown hedges on ginnel 546 Scalby Road to Barmoor Close, 4] overhanging hedge 12 Hay Lane, 5] damaged/dislodged stone kerbing outside 12 High St, Scalby; 6] plants outside Scalby Stores restricting width of pavement – all these matters to be referred to Highways. Fly tipping corner of Sandhurst Gardens/Lady Edith’s Park to be referred to SBC. Damaged light column outside 18 High Street, Scalby – to request removal by NYCC.
46/22 CORRESPONDENCE
46/22.1 National Park Parish Member Elections – received details of candidates [circulated with agenda]. Voting slips completed. Chairman counted completed votes, 4 for Cllr. Thompson and 3 for Cllr. Marley so agreed this council’s vote be for Cllr. Thompson. Ballot slip completed accordingly.
46/22.2 Received request for dispensation [circulated with agenda] from Cllr. Marley so as to allow him to remain in the council chamber when the Schedule of Payments was approved. Cllr. Marley undertook not to take part in any discussion or vote on payments to his spouse. Agreed dispensation be granted for the term of Cllr. Marley’s office.
46/22.3 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency:–
1] received & noted email from Newby Dental Practice at 445a asking for consent to erect scaffolding in our courtyard in order to re-roof their premises. Chairman reported he and Clerk had met with dentist to discuss. Agreed permission be given on condition we continued to have full access to our courtyard via the back gates, safety paramount as this was a disabled/public access; 2] Councillors reminded to attend the online briefing on unitary council (due to be held 23/6/22 and 30/6/22) – details had been emailed to all councillors 31/5/22, Clerk would send a reminder nearer the time.
47/22 FINANCE, REGULATORY & GENERAL MATTERS
47/22.1 Resolved the Schedule of Accounts Payable for June 2022 (Sch 3, £16,237-03) be approved. Cllrs. Langmead and Towse to do the online authorisations within 24 hours. Cheque signed by Cllrs. Sutton and Thompson.
48/22 PLANNING APPLICATIONS & APPEALS NOTIFIED
Agenda item 2 was taken last . Comments on the following applications received & appeals notified [circulated with agenda] were agreed:-
- 22/00408/HS Enlarge dwelling by altering roof, forming new raised ridge line and first floor gables to rear with 2no. Juliet balconies, 309 Scalby Road, Newby – agreed no objections.
- 22/00826/HS Erect first floor extension to rear, 53 The Uplands, Newby – agreed no objections.
- NYM/2022/0338 Use of land to site two glamping pods for holiday letting with associated access paths, parking and refuse storage area and alterations to site access, Prospect House Farm, Hay Lane, Scalby – agreed no objections.
- NYM/2022/0335 Certificate of lawfulness for use of agricultural buildings as dwelling house in excess of four years, construction of extension more than ten years ago and use of land as domestic garden in excess of ten years, Stag Hall Farm, Harwood Dale Road, Burniston – agreed object on grounds it did not agree with legitimising actions which had been carried out without the necessary consents.
- Declaration of Interest by Cllr. Towse (see Minute 39/22) who was out of the room (7.56-8.04pm) for this item. Cllr. Thompson as Vice Chairman took the chair for this item. 22/00616/HS AMENDED PLANS Erect single storey rear extension and front porch, together with reduction in roof height of existing garage, 20 Hay Brow Crescent, Scalby – agreed while removal of the cladding and render is welcome Council continues to object as porch is out of keeping and in front of building line.
49/22 PLANNING DECISIONS – The following were noted:-
- 22/00191/HS Erect single storey rear and side extension and front porch, 49 Moor Lane, Newby. Granted with conditions.
- 22/00258/HS Self contained annexe, 12 High Mill Drive. Granted with conditions.
- 22/00574/HS Erect double garage, 2 Moor Lane, Newby. Granted with conditions.
- 22/00743/HS Proposed porch to front, 2 high Moor Edge, Newby. Granted with conditions.
50/22 PLANNING MATTERS RECEIVED AFTER 1/6/22 –
Comments on the following application received was agreed:-
- 21/01397/FL Construct 6no. three bedroom semi-detached dwellings with communal off street parking/courtyard and landscaping at former site of 79 Cross Lane, Newby – agreed no additional comments to those submitted 27/9/2021.
51/22 REPORTS FROM OUTSIDE BODIES None.
52/22 EXCLUSION OF PRESS AND PUBLIC
No exclusion needed as no confidential matters to consider at agenda item 16.
53/22 CONFIDENTIAL ITEMS None to consider.
54/22 VACANCIES UNFILLED AT THE ELECTION BY REASON OF INSUFFICIENT NOMINATIONS
[Minutes 41-43/22 refer] The member of public present had expressed an interest in being co-opted to one of the Ordinary Vacancies. Agreed Joan Fennell be co-opted and her Declaration of Acceptance of Office be completed by 12noon on Friday 10th June 2022.
There being no further business, the Chairman declared the meeting closed at 8.15pm.
Cllr. Reg Towse, Chairman
Dated: 13th July 2022