MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY TOWN COUNCIL
held in the Community Hub, Council Office, 445b Scalby Road, Scalby,
on Wednesday, 20th November 2024 at 9am.
PRESENT: Councillors R Thompson (Chairman), D Bastiman, H Bore, G Kendall, R Kendall, B Marley (left 10.10am),N Murphy, R Towse (left 10.29am), J Smith.
ALSO IN ATTENDANCE: PC566 Patrick, Cllr. Parsons (Chairman, Burniston Parish Council, left 9.23am). Approximately 14 members of public (left at various times). Mrs J Marley (Clerk to Council).
ABSENT: Cllrs. S Foote, R Holliday, J Shepherd, C Thistleton.
149/24 NON-ATTENDANCE OF COUNCILLORS
149/24.1 Apologies received & noted from Cllrs. S Foote, R Holliday, J Shepherd and C Thistleton.
149/24.2 Resolved the reasons for absence given by Cllrs. Foote (health), Holliday (personal commitment), Shepherd (health) and Thistleton (work commitment) be accepted.
150/24 DECLARATIONS OF INTEREST: Received from Cllr. D Bastiman (other interest, agenda items 10,11 and 12 as a member of NYC Planning Committee). Cllr. G Kendall (pecuniary, agenda items 9.1 and 9.2 as related to payee); Cllr. R Kendall (pecuniary, agenda items 9.1 and 9.2 as related to payee).
151/24 MINUTES
151/24.1 Having been previously circulated, the minutes of the Extraordinary Meeting of Council held on 16th October 2024 were resolved to be a correct record and authorised for signature by Cllr. Thompson.
151/24.2 Having been previously circulated, minute RS21/24 was amended by substituting the word “Information” for the word “Impact”. The amended minutes of the Review and Staffing Committee meeting held on 16th October 2024 and the original minutes of the Review and Staffing Committee meeting held on 1st November 2024 were then resolved to be a correct record and authorised for signature by Cllr. Thompson. A recorded vote was then requested by Cllr. Towse:- for Cllrs. Bastiman, Bore, G Kendall, R Kendall, B Marley, J Smith, R Thompson, against Cllrs. Murphy and Towse.
152/24 PUBLIC PARTICIPATION
By invitation, the Chairman of Burniston Parish Council addressed the meeting in respect of the proposed fracking which would impact the parish and asked for a councillor to be a member of Burniston PC’s Working Group in order to both represent and report. Several members of public also spoke to their concerns about the proposed fracking.
153/24 MATTERS RAISED IN PUBLIC FORUM:
Council resolved that Cllr. Bore be its representative on Burniston Parish Council’s Fracking Working Group and leaflet re. fracking be placed on noticeboard.
PROCEDURAL NOTE:- Cllr. Parsons left the room at this point.
154/24 EXTERNAL REPORTS
154/24.1 Police – resolved the Scalby report for October incidents [emailed 31/10/24 to councillors] be received and noted. PC Patrick gave details of matters in Newby and took note of complaints about vehicles running red lights at both Coldyhill Lane/Scalby Road junction and Green Lane/Scalby Road junction.
155/24 UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS/ITEMS
155/24.1 Newby & Scalby Flower Friends Group [Minute 127/24.6 refers]. Noted the group now had a bank account. Resolved payments to that account of 1] the balance of the locality grant held (£141-19) and 2] the £500 financial aid granted 8th May 2024 [Minute 89/24.3 refers].
155/24.2 Gallows Close [Minute 140/24.2 refers]. Clerk reported nobody able to attend due to staff commitments elsewhere. Resolved deferred to future meeting.
155/24.3 Vacancy in Newby Ward [Minute 141/24.1 refers] – noted the election was uncontested and Reg Towse had been duly elected.
155/24.4 Allotments [Minute 141/24.3 refers] – noted the landlord was agreeable to people other than inhabitants of Scalby having a tenancy on the allotments with priority to parishioners to be given over applicants from outside the parish.
155/24.5 Resolved the following reports from Councillors of any highway & footpath matters requiring attention be received & referred to the relevant authority:- blocked gully Throxenby Lane/Scalby Road junction; vegetation needed cutting back on path from Gallows Close MUGA to cinder track; kerbstones missing opposite numbers1-7 Scalby High Street. Noted the several problems at Newlands parade of shops reported at the October meeting had all been addressed.
156/24 CORRESPONDENCE
156/24.1 Resolved an email from a parishioner [redacted version circulated with agenda] about resurgent problem of inconsiderate parking around Newby & Scalby Primary School and Clerk’s response [circulated with agenda]. Noted update from Clerk that following intervention of a Parking Support Case Officer the situation had improved somewhat. Suggested the inconsiderate parking initiative was re-started and the school be contacted – Clerk to contact NYC in the first instance.
156/24.2 Consultation on remote meetings (emailed to councillors 31/10/24) – resolved the consultation be received and councillors to submit responses individually.
156/24.3 Resolved an email from NYUC [circulated with agenda] confirming the Model Agreement will be extended for a further year to cover 2025/26 and giving notice that the existing Model Agreement will then terminate and there would be no further payments under these arrangements be received & noted.
156/24.4 Resolved 1] a letter from a parishioner alleging an inaccuracy in respect of minute137/24 of the meeting of 16/10/24 and 2] Clerk’s reply explaining there was no inaccuracy as the item in question referred to a different member of public be received & noted.
156/24.5 Resolved White Rose Home Improvements be given permission to install minor safety adaptations at 445 Scalby Road and to grant consent for same [Note there is no cost to Council for this work].
156/24.6 Correspondence received after 14/11/24 which the Chairman of the meeting deems it necessary to consider as a matter of urgency – none.
PROCEDURAL NOTE:- Cllr. Marley left the room at this point.
157/24 FINANCE, REGULATORY & GENERAL MATTERS
157/24.1 Resolved the Schedule of Accounts payable for November 2024, Schedule 8 (£20,567.16) be ratified for payment. (Online authorisations were done by Cllrs. Smith and Thompson on 13/11/24).
157/24.2 Resolved the Schedule of Accounts payable for November 2024, Schedule 8a (£3,671.09) be authorised for payment. (Online authorisations to be done by Cllrs. Smith and Thompson.
157/24.3 Model Agreement 2025/26 – resolved to accept the offered £5,806-61 plus admin.
157/24.4 Resolved it be noted that the National Joint Council for Local Government Services had agreed a pay award for the 2024/25 financial year which averaged an increase of 62p/hour. Resolved this award (backdated to 1/4/24) be paid to staff employed by Council on 1/4/24 along with any resulting additional pension contributions.
157/24.5 2025/26 Budget – resolved by a majority vote that the draft budget [circulated with agenda] be approved without any changes.
157/24.6 Allotment deposit scheme – resolved to open a community savings account at the Skipton Building Society specifically to hold deposits paid for allotments. Noted advice of Clerk that Clerk/RFO must be first signatory in order to get statements/correspondence, but there should also be a second signatory. Resolved signatories for account to be Clerk/RFO and Cllr. J Smith both of whom should sign any withdrawal requests.
157/24.7 Noted the annual ROSPA safety inspection report had recommended various minor maintenance work be carried out (eg, routine replacement of shackles) and resolved the Clerk be authorised to proceed as appropriate.
158/24 PLANNING APPLICATIONS & APPEALS NOTIFIED
Resolved comments on the following applications be submitted to the planning authority:-
- ZF24/01212/HS Convert and extend garage to create annexe, 101 Burniston Road, Newby – no objections.
- ZF24/01489/RG3 Erect prefabricated classroom and boundary fencing, Gallows Close Play Centre Endcliff Crescent Newby – no objections.
- ZF24/01573/HS Erect single storey front side and rear extensions with new porch and vehicular access, 530 Scalby Road, Scalby – no objections.
- ZF24/01607/HS Erect porch to front, 1 St. Mark’s Close, Newby – no objections.
- ZF24/01639/HS Erect single storey rear extension, convert garage to office/bedroom and replacement windows, 519A Scalby Road, Scalby – no objections.
- ZF24/01646/HS Erect single storey rear extension, 7 Rockingham Drive, Newby – no objections.
- ZF24/01658/HS Erect single storey extension on south elevation, 17 Newlands Park Crescent, Newby – no objections.
159/24 PLANNING DECISIONS – Resolved the following be noted:-
- ZF24/01292/HS Erect single storey extension to rear, 3 Throxenby Grove, Newby. Granted with conditions.
160/24 PLANNING MATTERS RECEIVED AFTER 14/11/24
Resolved comments on the following application received [previously notified to councillors] be agreed:-
- NYM/2024/0796 Non-material amendment to planning approval NYM/2015/0197/FL to allow installation of air source heat pump with trellis fencing, Ryefield, Hackness Road, Scalby – no objections.
161/24 REPORTS FROM OUTSIDE BODIES & EVENTS ATTENDED – none to receive.
162/24 EXCLUSION OF PRESS AND PUBLIC
At 10.29am it was resolved that in accordance with section 1 of the Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the next items of business on the grounds they related to personnel/staffing, financial or legal matters.
PROCEDURAL NOTE:- Cllr. Towse left the room at this point.
163/24 CONFIDENTIAL BUSINESS
163/24.1 Resolved the verbal update provided by the Clerk on legal matters was noted.
There being no further business to be transacted, the Chairman declared the meeting closed at 10.32am.
Cllr. Richard Thompson, Chairman
Dated: 19th December 2024