MINUTES OF ANNUAL MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 18th May 2011 at 7pm
PRESENT: Councillors TW Miller (Chairman), Mrs E Black, W Black, S Gething, Mrs G Kendall, R Pickersgill, Mrs P C Snow, R I Thompson and B F Watson
ALSO IN ATTENDANCE: 1 member of public, PCSO 5541 Braidley & Mr M Morley (till 7.42pm), Mr P Staveley, Mrs J Marley (Clerk).
PROCEDURAL MATTER In his capacity as retiring Chairman, Councillor T W Miller chaired the meeting until a new Chairman was elected.
16/11 ELECTION OF CHAIRMAN
16/11.1 In accordance with Standing Order 12(A) the Chairman sought any further nominations for Chairman of Council for the Year 2011 to 2012. There were none.
16/11.2 In accordance with Standing Order 12(A) consideration was given to the nominations received prior to the meeting, details of which the Clerk read out.
16/11.3 The nominations received were for Councillor T W Miller and Councillor R I Thompson. Following a ballot, it was RESOLVED to elect Councillor Miller as Chairman of the Council for the Year 2011 to 2012.
17/11 CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE
In accordance with Section 83(a) of the 1972 Local Government Act the elected Chairman signed his Declaration of Acceptance of Office which was witnessed by the Clerk as the Proper Officer of the Council.
PROCEDURAL MATTER – Councillor Miller in the Chair
18/11 APOLOGIES FOR ABSENCE
Received and accepted from Cllrs. Bastiman and Foote (poorly). Noted no one from FONSA able to attend.
19/11 ORDINARY VACANCY IN SCALBY WARD
NOTED there was an ordinary vacancy left unfulfilled in Scalby ward at the elections on 5th May by reason of insufficient nominations. A letter of application (previously circulated) from Ashley Tyson was received and it was RESOLVED he be co-opted to the vacancy.
20/11 DECLARATIONS OF ACCEPTANCE OF OFFICE
Only Declaration outstanding was that of Ashley Tyson – RESOLVED it must be completed by Friday 27th May.
21/11 ELECTION OF VICE CHAIRMAN
21/11.1 In accordance with Standing Order 12(A) the Chairman sought any further nominations for Vice Chairman of Council for the Year 2011 to 2012. There were none.
21/11.2 In accordance with Standing Order 12(A) consideration was given to the nominations received prior to the meeting, details of which the Clerk read out.
21/11.3 The nominations received were for Councillor S G Foote and Councillor R Pickersgill. Following a ballot, it was RESOLVED to elect Councillor Pickersgill as Vice-Chairman of the Council for the Year 2011 to 2012.
22/11 DECLARATIONS OF INTEREST
22/11.1 Councillor Mrs Kendall declared a personal and non-prejudicial interest in agenda items 18.1, 23.1 and 23.2 as she was an ‘In bloom’ member and allotment plotholder.
22/11.2 Councillor BF Watson declared a personal and non-prejudicial interest in agenda item 20 as he was a member of the Borough Council’s Planning & Development Committee.
23/11 SCHOOL GOVERNORS
Council had been asked to nominate a Community Governor to the Board of Governors at Newby & Scalby Primary School (appointment to be for 4 years and subject to confirmation by the Board of Governors at their May meeting). RESOLVED Cllr. Mrs Kendall be put forward as this Council’s nomination.
24/11 REPRESENTATIVES TO OUTSIDE BODIES
The following were AGREED:-
- CAP group Cllr. Mrs Kendall
- Road Liaison Committee Cllrs. Thompson & Watson
- NYMNP Coastal Forum Cllrs. Thompson & Watson
- N. Yorks. & Cleveland Forum Cllr. Watson
- YLCA Cllrs. Mrs Kendall & Miller
- Twinning Committee Cllrs. Mrs. Black & Thompson
- NYCC Coast & Moors Area Committee Cllr. Thompson
- Playing Field Association Cllr. Mrs Snow
- CPRE Coastal Branch Cllr. Miller
- Allotments (FONSA) Cllr. Watson
25/11 MINUTES
RESOLVED that the minutes of the Council Meeting held on 13th April 2011 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER
At 7.29pm, Standing Orders were suspended to allow Police report and the Public Open Forum.
26/11 POLICE REPORT
RESOLVED written report (previously circulated) be received. Information exchanged regarding problems on Cross Lane, Moor Lane and Four Lane Ends.
27/11 PUBLIC OPEN FORUM
Nick Hart of the Urban Space Group outlined the group’s aims and their concerns relating to the proposed development at High Mill Farm. Members were invited to attend a meeting of the group on 9th June at 7.15pm in the Royal Hotel which was to be attended by Scalby Village Trust and a Borough Council Planning Officer, in order to discuss the High Mill Design Code.
PROCEDURAL MATTER
At 7.50pm, Standing Orders were resumed.
28/11 MATTERS RAISED IN PUBLIC OPEN FORUM
Mr Hart’s comments to be taken into account when considering the planning applications relating to High Mill Farm.
29/11 COUNCILLOR’S REPORTS ON HIGHWAY & FOOTPATH MATTERS
RESOLVED the following be noted and passed to the relevant body by the Clerk:-
(i) Trees overhanging the pavement at the Duchy’s old offices and on the corner of Station Lane and Scalby Road [RP];
(ii) Badly degraded road surface on line of previous trench – Coastal Road from Field Lane junction to Sea Cut bridge [RT];
(iii) Tarmac erosion around manhole on Hay Lane near Hay Brow Close junction [RT];
(iv) Gullies near Hay Lane/Hay Brow Close junction not running [RT];
(v) Gullies at bottom end of Linden Road full of grass [SG]
30/11 REPORTS FROM OUTSIDE BODIES
The following Reports from Council Representatives, where indicated below, were RECEIVED:
30/11.1 Allotments Friends Group – On behalf of FONSA Committee Member Mr K. Gill, the Clerk reported metal for the plot number posts would cost around £210. RESOLVED expenditure approved, Clerk to inform Mr Gill;
30/11.2 In Bloom Group – Mr Staveley reported 1] a reasonable report had been received from the In Bloom judging, 2] litter picking continued; 3] the Skipton Building Society had provided sponsorship to the value of £190.
30/11.3 Scalby Football Club – No report.
30/11.4 CAP Group. – No report.
30/11.5 Roads Liaison Committee – No report.
30/11.6 Coastal Area Parish Forum – No report.
30/11.7 North Yorkshire and Cleveland Coastal Forum – No report;
30/11.8 Yorkshire Local Councils’ Association – No report;
30/11.9 Twinning Association – Cllr. Thompson reported on a successful visit to Scalby by 27 young Pornicais, who had met the Deputy Mayor as well as visiting Scalby Rugby Club. He also reported on this year’s visit to Pornic by Scalby which had included a mayoral reception & formal dinner as well as a visit to the maritime museum at St. Nazaire.
30/11.10 York and North Yorkshire Playing Fields – No report;
30/11.11 Yorkshire Coast & Moors County Area Committee – No report;
30/11.12 North York Moors National Park Authority – Cllr. Thompson reported he had attended several meetings of the authority.
31/11 CORRESPONDENCE
Councillor Watson left the room for consideration of this item as he was Chairman of the Coastal Forum & therefore had a personal and prejudicial interest.
31/11.1 RECEIVED a letter dated 28 April 2011 from YLCA in their capacity as overseers of the election of parish members to the North Yorks Moors National Park, seeking nominations. Expressions of interest from Councillors Black, Miller and Thompson and RESOLVED each be nominated. Completed nomination forms to be with Helmsley by noon on 25th May.
32/11 QUALITY STATUS
The overall aims of quality status to remain on the agenda pending developments.
FINANCE & GENERAL PURPOSES ISSUES
33/11 FINANCIAL MATTERS
33/11.1 RESOLVED this council provide £150 prize money for the ‘In Bloom’ Summer Garden Competition (£50 each to Best Commercial, Best Small Garden and Best Large Garden)
33/11.2 RESOLVED this council sponsor four planted tubs at a cost of £70 each for display in the parish by the ‘In Bloom’ group.
33/11.3 RESOLVED that the Schedule of Accounts for May 2011, Schedule 2 be approved and paid
34/11 TWINNING MATTERS
34/11.1 RESOLVED requests from Cllr. Thompson (submitted on his behalf by Cllr. Foote at April meeting) for 1] authority to spend £100 maximum (to be reimbursed by council) on gift for forthcoming visit to Pornic and 2] reimbursement of expenses for forthcoming visit to Pornic in June be approved subject to the expenses being broadly in line with costs in previous years.
ENVIRONMENTAL AND DEVELOPMENT ISSUES
35/11 PLANNING APPLICATIONS – SCARBOROUGH BOROUGH COUNCIL
In accordance with his Declaration of Interest at Minute 22.11.2 Councillor Watson left the room for consideration of items 5 and 7.
The following applications were considered and the decisions taken thereon are as shown below:-
| 1 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Erect rear extension to form dining room & utility 18 Russett Grove, Newby Mrs Vasey 11/00343/HS Delegated No objections |
| 2 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Erect single storey extension to side and rear. 1 Fairway, Newby Mr Smailes 11/00811/HS Delegated NONE MADE – letter from planning 14/5/11 stating application withdrawn as it was permitted development |
| 3 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Demolish garage, erect building to provide garden store & studio 38 Hillcrest Avenue, Newby Mrs Hainsworth 11/00760/HS Delegated No objections |
| 4 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Amendments to 11/00049/HS 15 East Park Road, Scalby Mr Outhart 11/00795/HS Delegated No objections |
| 5 | Proposal
Site |
Comply with condition 50 of 09/00717/OL (provision of a design code for mixed residential and B1 employment, open space & access) Land at High Mill Farm, Station Road, Scalby Provincial Land Developments Ltd 11/00838/COND Delegated Defer to meeting of 8th June |
| 6 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Erect 2 storey extensions to front and side and single storey extension to rear 86 Throxenby Lane, Newby Mr & Mrs Garside 11/00826/HS Delegated Object – over-development & not in keeping |
| 7 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Vary condition 4 of 09/00717/OL so as to permit amended illustrative masterplan Provincial Land Developments Ltd 11/00839/FL Committee Defer to meeting of 8th June |
| 8 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Demolish garages & replace with single storey veterinary surgery & parking South Street garages, Scalby Duchy of Lancaster 11/0875/FL and 11/00876/CA Delegated No objections |
| 9 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Retain Elliott Unit 0810 Newby & Scalby Primary School, the Green, Newby North Yorkshire County Council NY/2011/0159/73A Delegated No objections but time there was a permanent classroom. |
36/11 PLANNING DECISIONS/WITHDRAWALS
The following were NOTED:-
| 1 | Proposal Site Application No. Decision |
Extend rear sunroom and garage 92 Throxenby Lane, Newby 11/00233/HS Granted |
| 2 | Proposal Site Application No. Decision |
Erect single storey side extension 7 Lancaster Way, Scalby 11/00273/HS Granted |
| 3 | Proposal Site Application No. Decision |
Side extension & associated alterations 36 Scalby Avenue, Scalby 11/00236/HS Refused |
| 4 | Proposal Site Application No. Decision |
Erect 3 bed detached house Land to rear of 11&15 Hall Park Close, Scalby 11/00154/FL Withdrawn |
| 5 | Proposal Site Application No. Decision |
Replace existing car port 55 Cross Lane, Newby 11/00226/HS Granted |
37/11 PLANNING ITEMS RECEIVED AFTER 10 MAY 2011 & REQUIRING A RESPONSE BEFORE 8 JUNE 2011 – None.
38/11 ALLOTMENTS
38/11.1 Request for roadway extension [Minute 14/11.2 of April 2011 meeting refers]. RECEIVED confirmation from Clerk that request had been formally minuted by FONSA. RESOLVED request be denied since it would be taking land out of cultivation & was not essential since plotholders could still use a wheelbarrow to get muck to their allotments.
38/11.2 Chairman’s report on a meeting between himself, Cllr. Watson, Clerk, Mr Teasdale and Mrs Eves to discuss draft constitution was RECEIVED. Changes to the way in which funds were to be dealt with should FONSA be dissolved had been considered and it was AGREED the suggestion that assets should be transferred to the Parish Council for it to hold in trust or dispense for horticultural purposes was acceptable.
39/11 CIRCULATION None.
There being no further business on the agenda, the Chairman declared the meeting closed at 8:58 pm