MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 8th June 2011 at 7pm
PRESENT: Councillors TW Miller (Chairman), Mrs E Black, W Black, Mrs G Kendall, R Pickersgill, Mrs P C Snow, R I Thompson and B F Watson
ALSO IN ATTENDANCE: P. Afford (Football) to 8.45pm, County Councillor Backhouse to 8.17pm, N. Hart (Urban Space Group) 7.20pm-8.50pm, S. Johnson (Scalby Village Trust) to 8.45pm, PCSO Newcombe (7.30pm-7.35pm), P Staveley (In Bloom) to 8.17pm, T. Teasdale (FONSA) to 7.30pm, Mrs J Marley (Clerk).
40/11 APOLOGIES FOR ABSENCE
Received and accepted from Cllrs. Bastiman (delayed), Foote & Gething (holiday). Noted from County Cllr. Mrs Swiers (prior commitment).
41/11 DECLARATIONS OF INTEREST
41/11.1 Councillor Mrs Kendall – personal and non-prejudicial – agenda items 11.2 (trustee) and 16.1 (plot holder), personal & prejudicial – agenda item 13.7 (trustee).
41/11.2 Councillor Mrs Snow – personal and prejudicial – agenda items 11.2 and 13.7 (trustee).
41/11.3 Councillor RI Thompson – personal and prejudicial – agenda items 11.2 and 13.7 (trustee).
41/11.4 Councillor BF Watson – personal and prejudicial – agenda items 13.1 and 13.2; personal and non-prejudicial – agenda items 13.3-13.10 & 15.1-15.3 as he was a member of the Borough Council’s Planning & Development Committee.
42/11 MINUTES
RESOLVED that the minutes of the Council Meeting held on 18th May 2011 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER At 7.12pm, Standing Orders were suspended to allow Police report and the Public Open Forum.
43/11 POLICE REPORT
RESOLVED written report (previously circulated) be received. Information exchanged regarding potential bonfire on land between Cross Lane & Endcliff Crescent.
44/11 PUBLIC OPEN FORUM
County Cllr. Backhouse reported 1] the badly degraded road surface on line of previous trench (Coastal Road from Field Lane junction to Sea Cut bridge) should be repaired by October; 2] library closure to be considered by NYCC Executive on 14th June, current thinking on Scalby Library was NYCC would pay for building, IT & 1 staff member, rest would be done by volunteers. In response to a question by Cllr. Mrs Snow, County Cllr. Backhouse explained contractors who carried out inferior pothole repairs had to make good the problem at their own cost. Mrs Johnson asked who owned/was responsible for maintaining the hay meadow on the Newby Farm Estate.
PROCEDURAL MATTER At 7.22pm, with the exception of SO7, Standing Orders were resumed.
45/11 MATTERS RAISED IN PUBLIC OPEN FORUM
Clerk to contact Mr Burnett at SBC regarding hay meadow.
46/11 COUNCILLOR’S REPORTS ON HIGHWAY & FOOTPATH MATTERS
46/11.1 RECEIVED Clerk’s report on matters raised at meeting of 18th June;
46/11.2 RESOLVED the following be noted and passed to the relevant body by the Clerk:-
- pavement at the Moor Lane end of Roman Way in Newby is breaking up [CS];
- road surface on Green Lane, Newby is very cracked and patchy [CS];
- road badly potholed Throxenby Lane (top part to Lady Edith’s Drive) [CS].
47/11 REPORTS FROM OUTSIDE BODIES
The following Reports were RECEIVED:
47/11.1 Allotments Friends Group – Cllr. Watson reported on the FONSA AGM which he had attended. FONSA Treasurer Mr T Teasdale reported all allotments were now let and the committee was still awaiting a reply to Parks Planning regarding the storage container;
47/11.2 In Bloom Group – Mr Staveley reported 1] In Bloom Show to be held 31st July; 2] In Bloom judging to take place on 12th July; 3] Best Kept Garden and Potato Competitions to be judged in July; 4] the group was to have a stand at Scalby Fair; 5] a total of £725 in grants had been received from the Mayoress’ Fund and the Central Rural Area Committee.
47/11.3 Scalby Football Club – Mr Afford reported it was the club’s centenary in 2012. the Academy was proving very successful with 6 youngsters now signed up by main teams. The Club has nominated Mr Perry as an olympic torchbearer.
47/11.4 CAP Group. – No report.
47/11.5 Roads Liaison Committee – No report.
47/11.6 Coastal Area Parish Forum – Cllr. Thompson reported Cllr. Watson had been re-elected as chairman. There had been a presentation by Sirius on the potash exploratory drilling programme and a report on the Park Ranger service by Bernie McLinden. The Annual Joint forum was to be held in Pickering on 21st July.
47/11.7 North Yorkshire and Cleveland Coastal Forum – Next meeting in September;
47/11.8 Yorkshire Local Councils’ Association – Next meeting 13th June;
47/11.9 Twinning Association – Cllr. Thompson reported next meeting was 15th June and a fundraising barbeque was to be held on 2nd July;
47/11.10 York and North Yorkshire Playing Fields – No report;
47/11.11 Yorkshire Coast & Moors County Area Committee – Next meeting 29th June;
47/11.12 North York Moors National Park Authority – Cllr. Thompson reported on Planning Committee meeting and executive meeting for Coastal Forum;
47/11.13 CPRE – Cllr. Miller reported he had attended the AGM of the CPRE North Yorkshire Branch at which he had been re-elected the Campaign Co-Ordinator for Waste;
48/11 CORRESPONDENCE
48/11.1 RECEIVED from YLCA – voting paper with the 3 candidates seeking election to the vacancy for a parish member to the North Yorks Moors National Park. Each councillor cast their vote on a ballot slip, the slips were counted by the Clerk who stated there were 6 votes for Cllr. Miller, 2 votes for Cllr. Thompson and no votes for Cllr. W Black. RESOLVED this council’s vote be given to Cllr. Miller, Clerk to complete voting paper accordingly & send to YLCA.
48/11.2 RECEIVED details of a training course on Rural Community Buildings which is being run by Rural Action Yorkshire at Snainton Village Hall, Monday 20/6/11 1830-2030. RESOLVED Cllrs. Mrs Kendall and Mrs Snow to attend.
48/11.3 RECEIVED and NOTED undated letter from NYCC explaining all Household Waste Recycling Centres in North Yorkshire will close on a Wednesday commencing 1st July 2011.
49/11 QUALITY STATUS
The overall aims of quality status to remain on the agenda pending developments.
FINANCE & GENERAL PURPOSES ISSUES
50/11 FINANCIAL MATTERS
50/11.1 RECEIVED Clerk’s report [previously circulated] on amended Schedule of Insurance & proposed arrangements for future cover. RESOLVED recommendations be accepted and cheque in sum of £1184-89 be authorised for signature.
50/11.2 RECEIVED request from Hall Trustees for 50% contribution towards cost of installing wifi camera & doorbell for door to disabled access overlooking bowling green. Cllr. Mrs Kendall reported cost likely to be in region of £500. Clerk outlined her staff safety concerns and asked if a camera could also be installed to monitor the front door & Council agreed this was sensible. Cllr. Mrs Kendall agreed to get a revised estimate and RESOLVED that subject to the revised estimate being reasonable, Council would contribute 50%.
50/11.3 RESOLVED the Accounts and sections 1 and 2 of the Annual Return to the External Auditors for the financial year 1 April 2010 to 31 March 2011 be approved.
50/11.4 RESOLVED that the Schedule of Accounts for June 2011, Schedule 3 be approved and paid
51/11 AUGUST MEETING
51/11.1 RESOLVED no Council meeting to be held in August. The setting up of a Planning Committee to be placed on the July agenda
ENVIRONMENTAL AND DEVELOPMENT ISSUES
52/11 PLANNING APPLICATIONS – SCARBOROUGH BOROUGH COUNCIL
In accordance with their Declarations of Interest at Minute 41.11 Councillor Watson left the room for consideration of items 1 and 2 and Councillors Kendall, Snow & Thompson left the room for consideration of item 7.
The following applications were considered and the decisions taken thereon are as shown below:-
| 1 | Proposal
Site |
Comply with condition 50 of 09/00717/OL (provision of a design code for mixed residential and B1 employment, open space & access) Land at High Mill Farm, Station Road, Scalby Provincial Land Developments Ltd 11/00838/COND Object – substantially different to original on consent 09/00717/OL hence tantamount to a new application not a variance |
| 2 | Proposal Site Applicant Application No. PC Decision |
Vary condition 4 of 09/00717/OL so as to permit amended illustrative masterplan Land at High Mill Farm, Station Road, Scalby Provincial Land Developments Ltd 11/00839/FL Object – substantially different to plan on consent 09/00717/OL hence tantamount to a new application not a variance |
| 3 | Proposal Site Applicant Application No. PC Decision |
Demolish garage, erect detached 3 dormer dwelling 363 Scalby Road, Newby Mrs Boden 11/00751/FL Object, contrary to PPS3, H10 and E12 |
| 4 | Proposal Site Applicant Application No. PC Decision |
Erect garden shed Raincliffe Barn, Low Road, Throxenby Mr Jones NYM/2011/0299/FL No objections |
| 5 | Proposal Site Applicant Application No. PC Decision |
Demolish single storey rear extension, erect 2 storey rear extension Lodge Cottage, 96 Throxenby Lane, Newby Mr Bennett 11/00119/HS and 11/00126/LB No objections |
| 6 | Proposal Site Applicant Application No. PC Decision |
Erect single storey extension to rear to create reading room & roof terrace 4 Orchard Heights, Newby Mr Proudfoot 11/00900/FL No objections |
| 7 | Proposal Site Applicant Application No. PC Decision |
Convert former offices to dwelling Former Parish Council Offices, Scalby Road, Scalby Mrs Watkinson 11/00929/FL Object – contrary to Local Plan Policy E40 |
| 8 | Proposal Site Applicant Application No. PC Decision |
Erect 2 bed dormer bungalow Rear of 5 Throxenby Lane, Newby Mr Walker 11/0796/FL Object, not brownfield site & incremental intensification of traffic on access lane |
| 9 | Proposal Site Applicant Application No. PC Decision |
Erect carport 54 Southlands Grove, Newby Mr Turnbull 11/01038/HS No objections |
| 10 | Proposal Site Applicant Application No. PC Decision |
Erect 4m square “Jumbrella” on paved area adjacent Scalby Road Rosette, Hackness Road, Newby Mitchells and Butlers 11/00947/FL No objections |
53/11 PLANNING DECISIONS/WITHDRAWALS
The following were NOTED:-
| 1 | Proposal Site Application No. Decision |
Camp storage hut & kitchen OS Field 3421, Highfield house Farm, Wrea Head, Scalby 11/00065/FL Granted |
| 2 | Proposal Site Application No. Decision |
Extend time limit for cottage in garden 21 Hackness road, Newby 11/00282/FL Granted |
| 3 | Proposal Site Application No. Decision |
Erect conservatory to rear 19 Ling Hill, Newby 11/00340/HS Granted |
| 4 | Proposal Site Application No. Decision |
Demolish garage, erect side extension and conservatory to rear 2 Southlands Grove, Newby 11/00502/HS Granted |
| 5 | Proposal Site Application No. Decision |
First floor extension to form second games room 79 North Street, Scalby 11/00522/HS Granted |
| 6 | Proposal Site Application No. Decision |
Replace hedge with fence 29 Green Lane, Newby 11/00572/HS Granted |
| 7 | Proposal Site Application No. Decision |
Erect conservatory to rear 34 The Parkway, Newby 11/00573/HS Granted |
54/11 PLANNING ITEMS RECEIVED AFTER 1 JUNE 2011 & REQUIRING A RESPONSE BEFORE 13 JULY 2011.
| 1 | Proposal Site Applicant Application No. PC Decision |
Erect conservatory to rear 25 the Parkway, Newby Mr Graham 11/00953/HS No objections |
| 2 | Proposal Site Applicant Application No. PC Decision |
Various alterations including conservatory to rear 16 Green Lane, Newby Miss Forsyth 11/01114/HS No objections |
| 3 | Proposal Site Applicant Application No. PC Decision |
Replace existing consent 08/00681/FL for 2 storey side extension 1 Ivy Bank Court, Scalby Mr & Mrs Richardson 11/01023/FL No objections |
55/11 ALLOTMENTS
55/11.1 RECEIVED Chairman’s report on revised draft constitution dated 30th May 2011. RESOLVED. that Council approved the draft constitution subject to Section 12 being amended by reinstating that the maintenance of the waiting list for vacant plots be retained by the Parish Council (in accordance with the side agreement signed 2nd February 2009). It was now for FONSA to present the amended draft constitution to their members.
56/11 CIRCULATION None.
There being no further business on the agenda, the Chairman declared the meeting closed at 9:14 pm