MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 9th July 2014 at 7pm.
PRESENT: Councillor Mrs G Kendall (Chairman), Councillors S. Foote, S Gething, R Pickersgill, Mrs C Snow, R. Thompson, R. Towse.
ALSO IN ATTENDANCE: Chris Dennis and Alison Meredith (Ashley House planning presentation) left 7.32pm, M. Parsons (York Potash) left 7.35pm, PCSO Lockey (left 7.42pm), Bill Scott (Graham Community Choir),Gill Kirby (Wreyfield Drive Rainbows) and Jean Dove (Newby Badminton Club) all left at 8.21pm, 2 members of public (left 8.33pm), Hazel Dixey (Scalby Village Trust) left 8.36pm, Pam Caton (Newby & Scalby WI) left 8.38pm, Mrs J Marley (Clerk).
ABSENT: County Cllr. A. Backhouse, Borough Cllrs. Mrs S Backhouse and A. Jenkinson, Cllrs. D. Bastiman, Mrs E Black, W Black, TW Miller, A Tyson, and B. Watson.
97/14 APOLOGIES FOR ABSENCE Received & accepted from Cllrs. D. Bastiman and W. Black (prior commitments), Cllrs. Mrs E Black, TW Miller and BF Watson (medical).
98/14 DECLARATIONS OF INTEREST
98/14.1 Councillor Thompson declared a personal interest in agenda item 10.2 (wife was member of Graham Community Choir).
99/14 MINUTES
99/14.1 RESOLVED the minutes of the Council Meeting held on 11th June 2014 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER At 7.02pm, Standing Orders were suspended to allow the Public Open Forum.
100/14 PUBLIC OPEN FORUM The Chairman thanked Chris Dennis (P+HS architects) and Alison Meredith (RJS Associates) for attending and invited them to give their presentation on the proposed development at the old rugby club site. Current proposals differed from those in 2006 (no private hospital, 14 sheltered apartments now 24 open market homes, 93 bed care home now 60 bed extra care facility incorporating public library plus hairdresser and café for community use, GP surgery & pharmacy space slightly less). A new Reserved Matters application just for the extra care facility was likely to be submitted in the near future. Various questions from councillors and public were answered.
At this point, Chris Dennis and Alison Meredith left the room.
The Chairman invited Matt Parsons (York Potash) to give his update. He explained the company now intended to construct an underground tunnel with conveyor (MTS) in order to get the mineral to the shipping point on Teesside. A new planning application for the minehead would be submitted to NYMNP in September and an application for the MTS would be submitted at the same time to NYMNP and Redcar & Cleveland Borough Council. He gave members a booklet with full details to read at their leisure.
At this point, Mr Parsons left the room.
There were no other matters which members of the public present wished to raise.
PROCEDURAL MATTER At 7.35pm, Standing Orders were resumed.
101/14 MATTERS RAISED IN PUBLIC OPEN FORUM – Mr Parsons’ offer to return to a future meeting in order to answer any questions was accepted.
102/14 POLICE REPORT
RESOLVED written report (circulated with agenda) be received. PCSO Lockey gave some background as to why the Newby figures were so high (more than double the equivalent period last year). She reported various summer school holiday projects would be done (Judo, pottery/painting). She was not aware of any projects in the Scalby area nor of any projects such as those for football which had been run in the past. Nor was she aware if there had been an increase of fly tipping.
At this point, PCSO Lockey left the room.
103/14 EXTERNAL REPORTS
103/14.1 County Council:- No report to receive.
103/14.2 Borough Council:- No report to receive.
103/14.3 FONSA:- No report to receive.
103/14.4 In Bloom:- No report to receive.
104/14 COUNCILLOR’S REPORTS & UPDATES
104/14.1 RECEIVED & NOTED update [circulated with agenda] from Clerk on highway & footpath and other general matters since last meeting. Clerk reported 1] she understood the other picnic table on Linden Road Open space had now also been vandalised; 2] NYCC Highways Inspector had contacted her as the outlet pipes from Foulsyke pond were blocked – jetting by Ray Owen (which should address the problem, cost a minimum of £140+VAT for 2 hours) was approved by Council.
104/14.2 RECEIVED & NOTED Various highway & footpath or general matters reported by councillors:- 1] overhanging vegetation corner Hay Lane/Hay Brow Crescent (reported April 2014) still not sorted (Clerk to email Area3 Highways); 2] pothole and leaking drain near 5 Hay Brow Crescent (Clerk to pass to Area 3 highways). Cllr. Pickersgill had reported problems on the footpath from opposite the council office up to South Street. – both Chairman and Clerk had walked this path and Clerk has referred the matter to NYCC Paths (for bad surface) and NYCC street lighting (for vegetation obscuring lights)
The Chairman suspended Standing Orders between 7.52pm and 7.55 in order to allow members of the public to raise highway issues:-
104/14.3 Highways issues raised by the public:- 1] gullies on Hackness Road near Hackness Manor and the bus stop outside the doctors had been reported as blocked as a result of the resurfacing over a year ago – nothing had been done and the drains were still blocked (Clerk to contact Area 3 highways); 2] traffic lights Coldyhill Lane/Scalby Road junction – longer delay needed on Coldyhill Lane to allow traffic to turn into Coldyhill Lane – previously reported by Clerk 7/3 and 26/6; 3] traffic lights Burniston Road/Cross Lane junction – heading into Scarborough the right hand filter arrow needs to let more than 3 cars through – Clerk to contact Highways.
105/14 CORRESPONDENCE
105/14.1 Received proposed amendments to speed limits – Field Lane/Burniston Road, Scalby [circulated to all councillors on email on 23/6/14]. RESOLVED Council not happy with the proposals as opportunity had been lost to ensure the junction with the A165 was within the 30mph limit.
105/14.2 Received & noted letter from NYCC dated 12/6/14 re. its intention to stop funding amenity grass cutting from April 2015 [circulated with agenda].
105/14.3 Received & noted letter from NYCC dated 16/6/14 re. changes to charges and goods accepted at household waste recycling centres from 4th August [circulated with agenda].
105/14.4 Received invitation to YLCA AGM (Sat. 19/7/14, 1400, Wetherby) – agreed Chairman (and possibly Vice Chairman) to attend.
105/14.5 Received & noted letter of thanks dated 27/6/14 from Newby & Scalby In Bloom [circulated with agenda].
105/14.6 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency:- Received & noted letter of thanks from Mayor of Pornic for the hospitality during the recent exchange visit.
FINANCE & GENERAL PURPOSES ISSUES
106/14 FINANCIAL MATTERS
106/14.1 RESOLVED the Schedule of Accounts for July 2014 [tabled at meeting], Schedule 4 be approved & paid.
106/14.2 RECEIVED discretionary grant applications [circulated with agenda] from Graham Community Choir, Wreyfield Drive Rainbows, Newby Badminton Club & Scalby and Newby Women’s Institute. RESOLVED grants be awarded as follows: Graham Community Choir £300, Wreyfield Drive Rainbows £280, Newby Badminton Club £100, Scalby and Newby Women’s Institute £500 and cheques authorised for signature.
106/14.3 Financial support for Scalby Toilets – RECEIVED & NOTED letter of 12/6/14 from Chairman of Toilet Trust [circulated with agenda]. RESOLVED item be deferred to September Council meeting so as to permit the Chairman of the Toilet Trust to attend.
106/14.4 Moving Council meetings to a different day so meetings can be held in a larger room – RECEIVED & NOTED Chairman reported she and Vice Chairman had looked round the Nat West bank on Hackness Road corner (currently up for sale) as possible alternative premises for council but they had proved impractical due to the short timescale involved and cost. It was generally agreed that council meetings needed to be held in a larger room. Clerk reported she had looked in the hall diary that morning and there was no regular booking shown for the main hall on a Tuesday evening. RESOLVED Council meetings to move to second Tuesday of the month, Clerk to make booking with Community Hall and the necessary permanent variation of Standing Orders 2, 3 and 4 be deferred to next meeting.
ENVIRONMENT AND DEVELOPMENT ISSUES
107/14 LOCAL PLAN 2014-2030 [Minute 91/14.1 refers]
107/14.1 Following protracted debate it was RESOLVED to make no comment.
108/14 PLANNING APPLICATIONS:
The following applications were considered and the decisions taken or confirmed are shown below:-
| 1 | Proposal Site Applicant Application No. PC decision |
Erect two storey extension to side 75 Throxenby Lane, Newby Mrs J Marshall 14/01197/HS Confirmed – Comments submitted under Clerk’s delegated powers [circulated with agenda] |
| 2 | Proposal Site Applicant Application No. PC decision |
Erect rear extension to form garden room 78 Hackness Road, Newby Mrs J Stewart 14/01146/HS No objections |
| 3 | Proposal Site Applicant Application No. PC decision |
Erect single storey rear extension 19 Red Scar Lane, Newby Mrs L Wilson 14/01276/HS No objections |
| 4 | Proposal Site Applicant Application No. PC decision |
Erect porch to front 19 Tibby Butts, Scalby Mrs M Lee 14/01078/HS No objections |
109/14 PLANNING DECISIONS/WITHDRAWALS
The following were NOTED:-
| 1 | Proposal Site Applicant Application No. SBC decision |
Installation of replacement door and new post box side panel 5 Coldyhill Lane Skipton Building Society 14/00828/FL Granted |
110/14 PLANNING MATTERS RECEIVED AFTER 1/7/14
The following decision was noted:-
| 1 | Proposal Site Applicant Application No. SBC decision |
Erect single storey garden room to side and rear 37 Newby Farm Road, Scalby Mr & Mrs Shaw 14/00996/HS Granted |
111/14 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
111/14.1 CAP Group – no report, next meeting 29/7/2014.
111/14.2 Road Liaison Committee – no report, next meeting 25/9/2014.
111/14.3 NYMNP Coastal Area Forum – no report, next meeting 23/7/14.
111/14.4 North Yorkshire and Cleveland Coastal Forum – no report, next meeting 17/9/14.
111/14.5 Yorkshire Local Councils’ Association – no report, next meeting 6/10/14
111/14.6 Visit by Pornicais/Twinning Association – Overall it was felt the civic reception had gone reasonably well – the choir and wine had been very well received. Cllr. Towse suggested some possible improvements for future years 1] Council had someone to be compère and people to greet/direct the visitors, 2] the food included sliced meats not sandwiches, 3] the gift was available in good time prior to it being presented, 4] running a painting competition with Newby and Scalby as a subject with the winning picture being presented to Pornic, 5] encouraging youth members via pen pals or similar. Our next gift to be for 30th anniversary – still need to contact Pornic regarding this. CD with photos of gift presentation with Clerk. No definite date yet for visit to Pornic next year.
111/14.7 Yorkshire Coast & Moors County Area Committee – Cllr. Thompson reported on the meeting of 9/7/14 where various matters had been discussed including the impact on town and parish councils of NYCC’s proposed termination of the urban verge cutting subsidy.
111/14.8 North York Moors National Park Authority – Cllr. Thompson reported he had attended planning and authority meetings, a planning site visit and training on fracking.
111/14.9 CPRE – Cllr. Mrs Kendall reported a meeting was planned for some time in September.
111/14.10 Any other reports not previously notified – The Chairman reported she and the Vice Chairman had attended a site meeting at the weir with the Environment Agency who intended to install a viewing platform as part of the weir improvement works. The area could initially be put down to grass and it had been suggested a seat and interpretative board were also installed, although the Environment Agency would only be able to fund this sort of work if it took place while the weir repairs were ongoing. Council agreed it was happy for the Chairman to contact the local schools and In Bloom with a view to them being involved in the design and maintenance, no decisions were made on cost implications in the longer term.
112/14 CIRCULATION – None.
There being no further business on the agenda, the Chairman declared the meeting closed at 8.59pm.