MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 13th July 2011 at 7.35pm
PRESENT: Councillors R Pickersgill (Vice Chairman in the chair), Mrs E Black, W Black, SG Foote, S Gething, Mrs G Kendall, Mrs P C Snow, R I Thompson and B F Watson
ALSO IN ATTENDANCE: P. Afford (Football) to 7.56pm, County Councillor Backhouse, R. Kaye (SBC Liaison), 6 members of public (5 left at 7.25pm), P Staveley (In Bloom), Mrs J Marley (Clerk).
ABSENT: Councillors Bastiman, Miller and Tyson.
NOTE: against Clerk’s advice, the meeting was not held in accordance with the agenda since the Public Session ran from 7-7.35pm and the council meeting proper commenced at 7.35pm.
57/11 APOLOGIES FOR ABSENCE Received and accepted from Cllrs. Bastiman (prior commitment), & Miller (holiday).
58/11 DECLARATIONS OF INTEREST
58/11.1 Councillor R Pickersgill – personal and non-prejudicial – agenda item 14.4 as a member of applicant’s family was known to him.
58/11.2 Councillor BF Watson – personal and non-prejudicial – agenda items 14 and 16 as he was a member of the Borough Council’s Planning & Development Committee.
59/11 MINUTES
RESOLVED that the minutes of the Council Meeting held on 8th June 2011 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER
Standing Orders were not suspended since no Police were present and the Public Open Forum had taken place prior to the commencement of the meeting.
60/11 POLICE REPORT RESOLVED written report (circulated with agenda) be received.
61/11 PUBLIC OPEN FORUM No matters raised.
62/11 MATTERS RAISED IN PUBLIC OPEN FORUM None.
63/11 COUNCILLOR’S REPORTS ON HIGHWAY & FOOTPATH MATTERS
63/11.1 RECEIVED updates from Clerk (circulated with agenda) on previously reported highway and footpath matters;
63/11.2 RESOLVED the following be noted and passed to the relevant body by the Clerk:-
(i) grass on Hay Brow, western side of Red Scar Lane near Throxenby Mere and on Lady Edith’s overhanging and forcing traffic into middle of road (Clerk authorised to spend up to £100 getting this cut) [GK & RT];
(ii) fence to Scalby School playing fields is damaged & overhanging the public footpath [SG];
(iii) bird’s mouth concrete fencing on Church Becks still not repaired;
(iv) request for a ’horse’ warning sign at the bottom of Hay Brow [RT];
(v) salt bins on A165 near youth hostel need repair/replacement;
(vi) village name signs again had letters removed (R. Kaye to inform SBC but P. Staveley’s offer that the In Bloom group would sort was gratefully accepted).
64/11 REPORTS FROM OUTSIDE BODIES
The following Reports were RECEIVED:
64/11.1 Allotments Friends Group – No report
64/11.2 In Bloom Group – Mr Staveley reported the In Bloom judging took place on 12th July;.
64/11.3 Scalby Football Club – Mr Afford reported both the club’s dugouts had been damaged in the recent gales and it was estimated they would cost £2,000 to replace. He asked if council would be able to help with the cost. Agreed item be placed on September agenda for decision.
64/11.4 CAP Group. – Cllr. Mrs Kendall reported there had been an increase in opportunistic crime due to the recent hot weather.
64/11.5 Roads Liaison Committee – No report.
64/11.6 Coastal Area Parish Forum – No report , next meeting on 21st July.
64/11.7 North Yorkshire and Cleveland Coastal Forum – Next meeting in September;
64/11.8 Yorkshire Local Councils’ Association – Cllr. Mrs Kendall reported Cllr. Miller had been re-elected chairman and Cllr. Blackburn as vice chairman. Items discussed included the Localism Bill and the demise of the Standards Board;
64/11.9 Twinning Association – Cllr. Mrs Black reported next year’s twinning visit was to take place 11th to 16th May. The fundraising barbeque on 2nd July had been very successful. The next committee meting is 19th July.
64/11.10 York and North Yorkshire Playing Fields – Cllr. Mrs Snow had been unable to attend the last meeting;
64/11.11 Yorkshire Coast & Moors County Area Committee – Cllr. Thompson’s report received;
64/11.12 North York Moors National Park Authority – Cllr. Thompson reported on a recent member’s training day on archaeology which had been fascinating and on the recent granting of 2 planning applications for exploratory potash drilling;
64/11.13 CPRE – No report;
64/11.14 Friends of the Railway – Cllr. Watson reported on the recent meeting where it had been suggested the line was lit from Scalby to town if sufficient money could be raised via grant funding. He also gave members a survey form of line usage;
65/11 CORRESPONDENCE
65/11.1 RECEIVED from YLCA – result of ballot for a parish member to the North Yorks Moors National Park. NOTED Cllr. Thompson had been elected..
65/11.2 RECEIVED & NOTED letter dated 16 July 2011 (circulated with agenda) from NYCC Highways regarding current Local Transport Plan and Capital Programme for 2011/12.
65/11.3 RECEIVED letter dated 22 June 2011 from YLCA seeking nominations for vacancy as a parish representative to NYCC Coast & Moors Area Committee. RESOLVED Cllr. Mrs Kendall’s nomination be submitted. As Council would not be meeting again before the voting took place on 15 August, further RESOLVED Clerk delegated to vote on Council’s behalf following consultation with at least 6 councillors plus chairman and vice chairman.
65/11.4 RESOLVED Cllr. Mrs Kendall to attend YLCA AGM which is to be held at 2pm on Saturday 23 July in Poppleton
65/11.5 RESOLVED Cllr. Mrs Snow to attend the N. Yorks Playing field Association AGM which is to be held at 10.30am on Saturday 23 July in Poppleton.
66/11 QUALITY STATUS
The overall aims of quality status to remain on the agenda pending developments.
FINANCE & GENERAL PURPOSES ISSUES
67/11 FINANCIAL MATTERS
67/11.1 RECEIVED Clerk’s report [circulated with agenda] on banking arrangements. RESOLVED recommendations be accepted, Clerk to take necessary action.
67/11.2 RESOLVED the appointment of Mr R Carey as Internal auditor for financial year 2011/12 be confirmed.
67/11.3 RESOLVED urgent repairs to the wetpour safety surface under the cable ride (to be done by SBC at an estimated cost of £495) be authorised.
67/11.4 RESOLVED that the Schedule of Accounts for July 2011, Schedule 4 be approved and paid
68/11 TRAINING
68/11.1 RESOLVED Cllrs. E Black, W Black, S Gething and G Kendall to attend the YLCA course “What Councillors Need to Know” at 7pm on 7th September in Hutton Buscel and cheque in sum of £140 be authorised for signature.
69/11 TIME OF MEETING
69/11.1 Cllr. Watson proposed that Standing Order 1(a) be permanently varied so as to permit Council meetings to start at 7pm. RESOLVED In accordance with Standing Order 76, the proposal was adjourned without discussion to the next meeting of Council on 14th September 2011.
ENVIRONMENTAL AND DEVELOPMENT ISSUES
70/11 LOCAL DEVELOPMENT FRAMEWORK
70/11.1 RECEIVED consultation on Community, Environment & Economy Development Plan documents [previously circulated]. NOTED only 1 questionnaire/set of comments received to date, RESOLVED all remaining questionnaires/comments to be given to Clerk by 15th July, Clerk to collate and respond.
70/11.2 RECEIVED consultation on development briefs [circulated with agenda] for Weaponess Valley, Filey Road Sports Centre and Seamer Road Football Ground. RESOLVED provision needed to be made for athletics, Clerk to complete questionnaire.
71/11 PLANNING APPLICATIONS – SCARBOROUGH BOROUGH COUNCIL
The following applications were considered and the decisions taken thereon are as shown below:-
| 1 | Proposal Site Applicant Application No. PC Comment |
Erect conservatory to rear 9 Newby Farm Crescent, Scalby F. Cook 11/01202/HS No objections |
| 2 | Proposal Site Applicant Application No. PC Comment |
Windows to south elevation (amendment to previous consent) 79 North Street, Scalby P. Hodgeson 11/01119/HS Object – contravenes H10 (overlooking & loss of privacy) |
| 3 | Proposal Site Applicant Application No. PC Comment |
Extend time limit on 09/01240/RM (mixed use health village) Former Rugby Club, Scalby Road Ashley House plc 11/01337/FL No objections |
| 4 | Proposal Site Applicant Application No. PC Comment |
Rear extension, replace hip roof with gable, enlarge dormers, replace flat roof with pitch roof 7 Hillcrest Avenue M Stonehouse 11/01392/HS No objections |
| 5 | Proposal Site Applicant Application No. PC Comment |
Extensions to provide new toilet/shower facilities, meeting area, garage for Boys Brigade Wreyfield Drive Methodist Church Wreyfield Drive Methodist Church 11/01111/FL No objections |
72/11 PLANNING DECISIONS/WITHDRAWALS
The following were NOTED:-
| 1 | Proposal Site Application No. Decision |
Erect extension to rear 18 Russett Grove, Newby 11/00343/HS Granted |
| 2 | Proposal Site Application No. Decision |
Convert redundant farm buildings to self catering holiday cottage complex with private leisure facilities Scalby Lodge Farm, Burniston Road, Newby 11/00395/FL Granted |
| 3 | Proposal Site Application No. Decision |
Erect extension to side and rear 14 The close, Scalby 11/00667/HS Granted |
| 4 | Proposal Site Application No. Decision |
Demolish garage, erect outbuilding to provide garden store & studio 38 Hillcrest Avenue, Newby 11/00760/HS Granted |
| 5 | Proposal Site Application No. Decision |
Various amendments to 11/00049/HS 15 East Park Road, Scalby 11/00795/HS Granted |
| 6 | Proposal Site Application No. Decision |
Erect front and side extensions 86 Throxenby Lane, Newby 11/00826/HS Granted |
| 7 | Proposal Site Application No. Decision |
Demolish garages & replace with single storey veterinary surgery Garages and land at south Street, Scalby 11/00875/FL and 11/00876/CA Granted |
73/11 PLANNING ITEMS RECEIVED AFTER 6 JULY 2011 & REQUIRING A RESPONSE BEFORE 14 SEPTEMBER 2011.
| 1 | Proposal Site Applicant Application No. PC Comment |
Amendment to 08/02218/FL so as to alter configuration of windows on north roof slope Sedum Lodge, 12a Hay Lane, Scalby Mr Anderson 11/01070/NMA Object – contravenes H10 (overlooking & loss of privacy) |
| 2 | Proposal Site Applicant Application No. PC Comment |
Erect conservatory to rear 7 Russet Grove, Newby Mr Cook 11/01311/HS No objections |
74/11 PLANNING COMMITTEE/DELEGATED POWERS
74/11.1 RECEIVED Clerk’s report [circulated with agenda] on setting up a Planning Committee or granting delegated powers to the Clerk. RESOLVED. standing orders be varied from now until the 14th September 2011 by the addition of the following “SO 81 Planning applications – where the deadline for Council’s comments falls before the next scheduled Council meeting, the Clerk shall obtain the comments of the Chairman, Vice Chairman and one other Councillor (ideally Cllr. Mrs Snow) and submit the comments of the majority to the planning authority. The submitted comments should be reported to the next scheduled council meeting for confirmation.
Further RESOLVED – in accordance with Standing Order 76, a proposal to permanently vary Standing Orders by the addition of the above SO81 was adjourned without discussion to the next meeting of Council on 14th September 2011.
75/11 CIRCULATION None.
There being no further business on the agenda, the Chairman declared the meeting closed at 9:05 pm