MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 8th February 2012 at 7pm
PRESENT: Councillor TW Miller (Chairman), Councillors: S Foote, S Gething, R Pickersgill, Mrs PC Snow, R Thompson, B Watson
ALSO IN ATTENDANCE: R. Kaye (SBC Liaison), P. Staveley (In Bloom), Mrs J Marley (Clerk), S. Ward (on behalf of Rugby Club), 32 members of public (to 7.37pm).
ABSENT: County Cllr. Mrs Swiers, County Cllr. Backhouse, Borough Cllrs. Cooper, Flinton and Jenkinson, Councillors Mrs E Black, W Black, D Bastiman, Mrs G Kendall and A Tyson.
1/12 APOLOGIES FOR ABSENCE
Received and accepted from Cllrs. Bastiman (prior commitment), Mrs G Kendall (family illness), County Cllr. Backhouse (prior commitment), Mr P. Afford (poorly). Received from Cllr. Tyson (answerphone message, no reason given). Noted absences of Cllrs Mrs E Black and W. Black previously approved (see Minute 143/11.4),
2/12 DECLARATIONS OF INTEREST
2/12.1 Councillor Foote – personal and prejudicial – agenda item 10.1 as he was a Trustee of Newby & Scalby Community Hall.
2/12.2 Councillor Pickersgill – personal and non-prejudicial – agenda item 12.1 as he was on the applicant’s board of directors.
2/12.3 Councillor Miller – personal and non-prejudicial – agenda item 12.2 as he was a past club player and past President of Whitby RUFC.
2/12.4 Councillor Mrs Snow – personal and prejudicial – agenda item 10.1 as she was a Trustee of Newby & Scalby Community Hall.
2/12.5 Councillor Thompson – personal and prejudicial – agenda item 10.1 as he was a Trustee of Newby & Scalby Community Hall.
2/12.6 Councillor Watson – personal & prejudicial – agenda item 12.2 as he was a social member of the Rugby Club; personal and non-prejudicial – agenda item 12.1 & 12.3 to 12.7 as he was a member of the Borough Council’s Planning & Development Committee.
3/12 MINUTES
3/12.1 RESOLVED the minutes of the Council Meeting held on 11th January 2012 be approved as a correct record and signed by the Chairman;
PROCEDURAL MATTER At 7.03pm, Standing Orders were suspended to allow the Public Open Forum & external reports.
4/12 POLICE REPORT RESOLVED written report (circulated with agenda) be received.
5/12 COUNTY COUNCILLOR’S REPORT None to receive.
6/12 PUBLIC OPEN FORUM
Many of the public were present to voice their objections to the Rugby Club’s planning application to have a condition discharged from their existing planning consent so as to allow amplified music, tannoy announcements and similar noisy things on a regular basis. A very broadly similar application a few months ago had been refused. The current submission related specifically to home games and a maximum of 4 Rugby Festivals per annum and included additional background information and noise assessments/acoustic reports. Mr Ward spoke on behalf of the Rugby Club, outlining the difference between the last application and this and displaying large maps showing the projected impact/spread of sound. He also answered various questions from the floor as best as he was able. Mrs Afford spoke on behalf of the objectors & gave detailed reasons as to why they considered the application should be refused. Comments made by other members of public included:- a] Outdoor events previously held had caused high noise levels & people had gone out for the day to get away from the noise; b] Conditions had been placed on the club’s planning consent and its licence so as to protect parishioners being unduly effected by the club – to allow amplified music, tannoy announcements and music etc made a mockery of these conditions.
PROCEDURAL MATTER At 7.37pm, Standing Orders were resumed.
8/12 MATTERS RAISED IN PUBLIC OPEN FORUM
Cllr. Miller proposed that agenda item 12.2 be brought forward and it was so RESOLVED. Councillors therefore considered planning application 12/00058/COND submitted by Scalby Rugby Club for proposed function and events with amplified music outside the clubhouse in relation to 06/01737/FL condition 42. Copies of letters from 2 objectors and 1 supporter of the rugby club application [tabled at the meeting] were RECEIVED. Following a discussion which took into account the letters and the points which had been made during the Public Open Forum, Council resolved to object to the application as it considered the noise disturbance arising from the proposal would be likely to cause unacceptable harm to the amenities of nearby residents contrary to adopted Local Plan Policy H10. (5 votes for, 2 votes against) [All members of public then left the meeting at 7.37pm].
9/12 COUNCILLOR’S REPORTS ON HIGHWAY & FOOTPATH MATTERS
9/12.1 RECEIVED updates from Clerk (circulated with agenda) on previously reported highway and footpath matters;
9/12.2 NOTED & to be passed to relevant authority for action, report of road surface in need of repair at Hay Lane/Church Hill corner.
PROCEDURAL MATTER
In accordance with Standing Order 75, the Chairman proposed and it was resolved that Standing Order 7 regarding the quorum be suspended for agenda item 10.1.
10/12 REPORTS FROM OUTSIDE BODIES The following were RECEIVED:
10/12.1 Allotments Friends Group – Cllr. Watson reported an annual lunch had been held on 15th January though he had not been able to attend.
10/12.2 In Bloom Group – Mr Staveley reported 1] this year’s Potato Competition would begin on 26th March; 2] the village green was being tidied; 3] the group was looking for external funding. He also explained the group would like to remove the hawthorn hedge around the tree at North Street/Stony Lane corner – Councillors had no objection to this providing Scalby Village Trust and County Highways were in agreement.
10/12.3 Scalby Football Club – No report to receive.
10/12.4 CAP Group – No report to receive.
10/12.5 Twinning Association – Cllr. Thompson reported on meetings held on 16th and 25th January. Michele Harriott was now the secretary. The programme for this year’s visit had now been finalised and a pizza & quiz social evening was to be held on 14th March in the church rooms. The sum of £100 was approved for the purchase of a gift to commemorate this year’s visit.
10/12.6 York and North Yorkshire Playing Fields – Cllr. Miller reported there would be a meeting on 10th February to discuss funding via the Olympics.
10/12.7 North York Moors National Park Authority – Cllr. Thompson had attended various meetings and a site visit. He urged members to attend the next Coastal Forum meeting (on 21st February)which would include an update on the potash project.
10/12.8 CPRE – No report to receive
10/12.9 SBC Liaison – Mr Kaye reported SBC would be providing training on their planning portal website; additional links from the main SBC website had been provided to improve accessibility.
11/12 CORRESPONDENCE
In accordance with their Declarations of Interest at Minute 2/12, Councillors Foote, Thompson and Mrs Snow left the room for this item.
11/12.1 RECEIVED letter dated 24th January (circulated with agenda) from Newby & Scalby Community Hall Trust requesting financial assistance with cost of rectification works. RESOLVED No assistance to be given at the moment.
FINANCE & GENERAL PURPOSES ISSUES
12/12 FINANCIAL MATTERS
12/12.1 Christmas Light Fund [tabled by Cllr. Thompson] RESOLVED a fund to be built up over several years in order to buy some lights to provide additional decoration in Newby or Scalby; £2,000 of current reserves to be earmarked for this purpose.
Pursuant to Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, it was RESOLVED that the public and press leave the meeting for the consideration of the next item.
12/12.2 RECEIVED Responsible Financial Officer’s report (circulated with agenda) on management of Council’s funds. RESOLVED £20,000 be placed with the NatWest in a 3 year stepped fixed rate deposit (signatories as existing bank mandate) and £10,000 be placed with the Skipton in a 2 year fixed rate bond, signatories any two of Cllrs. Miller, Pickersgill and the Clerk (Mrs Marley.)
The public returned to the room.
12/12.3 RESOLVED the February 2012 Schedule of Accounts Schedule 11 be approved & paid.
ENVIRONMENTAL AND DEVELOPMENT ISSUES
13/12 PLANNING APPLICATIONS RECEIVED
The following applications were considered and the decisions taken thereon are as shown below:-
| 1 | Proposal Site Applicant Application No. PC decision |
Replace existing windows with upvc double glazing 461 Scalby Road, Scalby Yorkshire Coast Homes 11/02388/FL No objections |
| 2 | Proposal Site Applicant Application No. PC decision |
Proposed function and events with amplified music outside the Clubhouse in relation to 06/01737/FL condition 42 Silver Royd, 569 Scalby Rd, Scalby Scarborough RUFC 12/00058/COND Object. See minute 8/12. |
| 3 | Proposal Site Applicant Application No. PC decision |
Vary condition 1 of 10/00306/FL so as to permit change of name Daisy Tea Rooms, 513 Scalby Road, Scalby Mrs Davis 12/00107/FL No objections |
| 4 | Proposal Site Applicant Application No. PC decision |
Extensions to rear 3 Barmoor Close, Scalby Mrs Morton 12/00093/HS No objections |
| 5 | Proposal Site Applicant Application No. PC decision |
New build house with gardens & parking (Resubmission of 11/00154/FL with amended design) Land to rear of 11&15 Hall Park Close, Scalby Mrs Truefitt 12/00128/FL Object – contrary to saved Local Plan Policies E12 and H10. |
| 6 | Proposal Site Applicant Application No. PC decision |
Erect rear single storey outbuilding 551 Scalby Road, Scalby Mr Day 11/02608/HS No objections |
| 7 | Proposal
Site |
Install external refrigerated plant on flat roof, relocate 3 existing a/c units to new acoustic enclosure, remove existing roof ductwork and roof vent Co-op supermarket, Newlands Park Drive, Newby CTS Shopfitting Ltd 12/00172/FL No objections |
14/12 PLANNING DECISIONS/WITHDRAWALS
The following were NOTED:-
| 1 | Proposal Site Application No. Decision |
Put outdoor refrigeration plant on flat roof over warehouse at rear of store Co-op supermarket, 44 Newlands Park Drive, Newby 11/02097/FL Withdrawn |
| 2 | Proposal Site Application No. Decision |
Erect detached bungalow to rear 14 Tibby Butts, Scalby 11/02337/FL Refused **(PC had no objections)** |
| 3 | Proposal Site Application No. Decision |
Erect single storey rear & side extensions 19 Throxenby Lane, Newby 11/02514/HS Granted |
15/12 CIRCULATION None to hand.
There being no further business on the agenda, the Chairman declared the meeting closed at 9.23 pm