MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 14th March 2012 at 7pm
PRESENT: Councillor TW Miller (Chairman), Councillors: D Bastiman, Mrs E Black, W Black, S Foote, S Gething, Mrs G Kendall, R Pickersgill, R Thompson.
ALSO IN ATTENDANCE: R. Kaye (SBC Liaison), P. Staveley (In Bloom), R Kendall (FONSA), P Afford (Scalby football Club), County Cllr.. Backhouse, Borough Cllr. Flinton, Mrs J Marley (Clerk), 3 members of public
ABSENT: County Cllr. Mrs Swiers, Borough Cllrs. Cooper and Jenkinson, Councillors Mrs PC Snow, Tyson and Watson
16/12 APOLOGIES FOR ABSENCE Received and accepted from Cllrs. Mrs Snow (poorly), Tyson (work commitment) and Watson (prior commitment),
17/12 DECLARATIONS OF INTEREST
17/12.1 Councillor Bastiman – personal and prejudicial – agenda items 10.3 and 12 as he was a SBC Cabinet Member & held the Regeneration & Strategic Planning Portfolio.
18/12 MINUTES
18/12.1 RESOLVED the minutes of the Council Meeting held on 8th February 2012 be approved as a correct record and signed by the Chairman;
PROCEDURAL MATTER At 7.01pm, Standing Orders were suspended to allow the Public Open Forum & external reports.
19/12 POLICE REPORT
RESOLVED written report (circulated with agenda) be received. Some additional information exchanged. PCSO Newcombe then left the meeting.
20/12 PUBLIC OPEN FORUM
Concerns expressed by public present regarding planning application for a two storey side extension at 11 Willow Garth and the impact it would have on the area.
21/12 COUNTY COUNCILLOR’S REPORT
NOTED County Cllr. Backhouse’s report that he continued to press NYCC Highways for action on 1] problems with verge parking (especially at school times) near The Green, Newby and 2] poor priority on the traffic lights at Green Lane/Scalby road junction. Scalby library had re-opened after the new frontage had been installed and a meeting of volunteers was to take place on 21st March.
22/12 SBC LIAISON OFFICER’S REPORT
NOTED Mr Kaye’s report that Ian Anderson (Head of Legal & Democratic Services) was leaving on 31st March to take up a post in Hull. He was be replaced by Lisa Dixon.
PROCEDURAL MATTER At 7.18pm, Standing Orders were resumed.
23/12 MATTERS RAISED IN PUBLIC OPEN FORUM
RESOLVED comments would be taken into consideration when the application was considered at agenda item 12.5.
24/12 COUNCILLOR’S REPORTS ON HIGHWAY & FOOTPATH MATTERS
24/12.1 RECEIVED updates from Clerk (circulated with agenda) on previously reported highway and footpath matters;
24/12.2 NOTED various reports of potholes, unlit streetlights & other highway matters RESOLVED Clerk to pass to relevant authority for action.
25/12 REPORTS FROM OUTSIDE BODIES The following were RECEIVED:
25/12.1 Allotments Friends Group – Mr Kendall reported a work party of allotment holders had cut back about half of the hedge adjacent the sea cut and two people had been noted as having untidy allotments.
25/12.2 In Bloom Group – Mr Staveley reported 1] litter picks were at 5pm every Tuesday; 2] the village green was being tidied & edged; 3] Yorkshire In Bloom judging would be on the morning of 3rd April.
25/12.3 Scalby Football Club – Mr Afford reported the Junior Teams had been doing exceptionally well.
25/12.4 CAP Group – No matters to report.
25/12.5 Road Liaison Committee – Cllr. Thompson reported on a presentation by Nick West (NYCC Area 3 Highways Manager) where gritting, road repairs and budgets had been discussed. Summary of 2012/13 surface dressing to be circulated to all members for information.
25/12.6 NYMNP Coastal Area Parish Forum – Cllr. Thompson reported on the recent meeting at Hawsker where an update on the potash exploration work and a presentation on timber extraction routes was given.
25/12.7 North Yorkshire & Cleveland Coastal Forum – No report to receive.
25/12.8 Yorkshire Local Councils’ Association – Cllr. Mrs Kendall reported on the recent meeting at which various problems parish councils had been having with SBC Planning Dept. were discussed. Also mentioned was SBC’s intention to do “paperless planning” and the implications this would have for parish councils since SBC were not proposing to help parish councils with the costs.
25/12.9 Twinning Association – Cllr. Thompson reported he had been unable to attend the last meeting. The group next met on 4th April. NOTED no suggestions for a commemorative gift had been received from councillors so Cllr. Thompson was to see what he could purchase within the previously agreed £100.
25/12.10 York and North Yorkshire Playing Fields – Cllr. Miller reported the Association may have to disband – a decision would be made at its next meeting on 30th March.
25/12.11 Yorkshire Coast & Moors Area Committee – no matters to report, next meeting 28th March.
25/12.12 North York Moors National Park Authority – Cllr. Thompson reported he had been to various meetings of the authority as well as attending a very interesting training day with the Park’s rangers. It was likely the authority would be running a training session on neighbourhood plans.
25/12.13 CPRE – No matters to report, next meeting 31st March at Pickering.
26/12 CORRESPONDENCE
26/12.1 RECEIVED invitation to NYCC/SBC/Parish Council Partnership Working meeting, 6pm Town Hall, Monday 19/3/12. RESOLVED Cllr. Miller to attend.
26/12.2 RECEIVED letter dated 14 February 2012 [circulated with agenda] from Fields in Trust. RESOLVED letter be NOTED.
26/12.3 RECEIVED SBC consultation on Affordable Housing Supplementary Planning Document [circulated with agenda]. Questions raised included 1] why future developments in this parish should contain 40% affordable housing when those to the south were only 20% and 2] why building was proposed on the outskirts when central government was encouraging less vehicle usage. RESOLVED DEFER to April meeting.
FINANCE & GENERAL PURPOSES ISSUES
27/12 FINANCIAL MATTERS
27/12.1 Financial Regulations & Standing Orders – RECEIVED Clerk’s report [circulated with agenda] on minor changes needed. RESOLVED 1] Clerk’s recommendations on Financial Regulations 5.1, 5.3, 10.3 and 19a) be adopted immediately; 2] Financial Regulation 11.1b) be amended to read £3,000; 3] Financial Regulation 11.1l) be amended to read “for contracts between £1,000 and £3,000 the Clerk/RFO shall strive to obtain 3 quotes”; 4] Financial Regulation 19d) be deleted with immediate effect; 5] in accordance with standing Order 76, a proposal to permanently vary Standing Order 81 to the version recommended in the Clerk’s report was adjourned without discussion to the April council meeting.
27/12.2 RECEIVED Responsible Financial Officer’s report (circulated with agenda) on management of Council’s funds (gratuity account). RESOLVED 1] Clubs & Charities Savings Account be opened at the Skipton Building Society with £1 from petty cash, signatories any two of Cllrs. Miller, Pickersgill, Bastiman and the Clerk (Mrs Marley); 2] Clerk to calculate gratuity balance at 31/3/12 for existing staff and include transfer of this on April Schedule of Payments.
27/12.3 Renewal of annual subscriptions to Open Spaces Society (£40) and DIS Extra (£108). RESOLVED these subscriptions not be renewed on the grounds Council has not made use of them in the last two years.
27/12.4 RECEIVED Clerk’s report (circulated with agenda) on Cllr. W. Black’s request to pay expenses for attending things related to the Twinning Association excluding meetings (eg social evenings, hosting for Pornicais etc). RESOLVED only expenses incurred in actually attending the meetings (bus fares, car mileage etc) of Scalby & Newby Twinning Association be paid. Any expenses beyond that require the specific agreement of council prior to the expenditure being incurred.
27/12.5 RESOLVED the March 2012 Schedule of Accounts Schedule 12 be approved & paid.
ENVIRONMENTAL AND DEVELOPMENT ISSUES
28/12 PLANNING APPLICATIONS RECEIVED
The following applications were considered and the decisions taken thereon are as shown below:-
| 1 | Proposal Site Applicant Application No. PC decision |
Erect side extension 7 Southlands Grove, Newby Mr Willis 12/00113/HS Confirmed “No objections” (submitted under Clerk’s delegated powers) |
| 2 | Proposal
Site |
Proposed single storey rear extension to form orangery & utility area to existing kitchen, new single garage to replace existing 14 Fieldstead Crescent, Newby Mr & Mrs King 12/00200/HS Confirmed “No objections” (submitted under Clerk’s delegated powers) |
| 3 | Proposal Site Applicant Application No. PC decision |
Erect conservatory to rear 3 Sycamore Park, Newby Mr Worsell 12/00247/HS Confirmed “No objections” (submitted under Clerk’s delegated powers) |
| 4 | Proposal
Site |
Re-submission of applications 11/01111/FL and 11/02369/FL for new toilet/shower facilities, meeting area, garage for Boys Brigade transport and storage Wreyfield Drive Methodist Church, Wreyfield Drive, Newby Wreyfield Drive Methodist Church 12/00319/FL No objections |
| 5 | Proposal Site Applicant Application No. PC decision |
Erect 2 storey extension to side 11 Willow Garth, Newby Mr Haddock 12/00127/HS Object – contrary to saved Local Plan Policies E14 and H10. |
| 6 | Proposal Site Applicant Application No. PC decision |
Install dark green DSLAM cabinet Side of 39 High Street Scalby BT Openreach 11/02584/TD No objections |
| 7 | Proposal Site Applicant Application No. PC decision |
Install dark green DSLAM cabinet Outside Yew Court High Street Scalby BT Openreach 12/00233/TD No objections |
| 8 | Proposal Site Applicant Application No. PC decision |
Install dark green DSLAM cabinet Opposite 20 Station Road Scalby BT Openreach 12/00463/TD No objections |
| 9 | Proposal Site Applicant Application No. PC decision |
Retain rooflights to east and west elevations Plot 2, Estate Yard, Scalby Rd, Scalby Ivy Bank Developments (Scarborough) Ltd 12/00493/FL No objections |
29/12 PLANNING DECISIONS/WITHDRAWALS
The following were NOTED:-
| 1 | Proposal Site Application No. Decision |
Change of use garage to canine hydrotherapy business 17 Kingsway, Scalby 11/02297/FL Granted |
| 2 | Proposal Site Application No. Decision |
Erect single storey rear extension & front porch 11 The Parkway, Newby 11/02269/HS Granted |
| 3 | Proposal Site Application No. Decision |
Change of use retail to residential to include removal of shop front insertion of additional window 2 Moor Lane, Newby 11/02514/HS Granted |
| 4 | Proposal
Site |
Phase 1 Reserved Matters submission for erection of 142 dwellings & 6n live/work units with associated infrastructure relating to application 09/00717/OL Phase 1, Land at High Mill Farm, Station Rd, Scalby 11/02265/RM Granted |
| 5 | Proposal Site Application No. Decision |
Vary condition 1 of 10/00306/FL so as to permit change of name Daisy Tea Rooms, 513 Scalby Road, Scalby 12/00107/FL Granted |
30/12 CIRCULATION None to hand.
There being no further business on the agenda, the Chairman declared the meeting closed at 8.09 pm