MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL
held virtually on the Zoom platform, on Wednesday, 3rd June 2020 at 7pm
PRESENT: Councillor R Towse (Chairman), Cllrs. P Harriott, D Langmead, D Sutton, RI Thompson, D Wiles.
ALSO IN ATTENDANCE: Borough Cllr. Sharma, Mrs J Marley (Clerk).
ABSENT: Cllrs. D Bastiman, E Black, S Foote, R Holliday, R Pickersgill. (Invitation to meeting not sent to County Cllr. A Backhouse, Borough Cllrs. N Heritage, H Lynskey, E Murphy, S Sharma due to shortened agenda and restricted time available).
One minute’s silence was held in memory of Cllr. Carol Snow who died in office on 27th May 2020.
52/20 APOLOGIES FOR ABSENCE Received & accepted from Cllrs. Foote & Holliday (no internet).
53/20 DECLARATIONS OF INTEREST: None.
54/20 MINUTES
54/20.1 Having been previously circulated, the minutes of the Council Meeting held on 12th February 2020 were approved as a correct record and Cllr. Towse was authorised to sign them.
STATEMENT
The following information statement from the Clerk was noted: Due to the Coronavirus pandemic central Government placed the country on lockdown on 23rd March and suspended all face to face council meetings. It also removed the requirement for there to be an Annual Meeting of the Council in May 2020. Legislation has been passed to allow councils to meet virtually and for the Chairman and representatives remain in post until the Annual Meeting of the Council in May 2021.
55/20 CORRESPONDENCE
55/20.1 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – none.
56/20 FINANCIAL MATTERS
56/20.1 Resolved the Schedules of Accounts Paid for April 2020 (Sch1, £4,271-69) and May 2020 (Sch2, £5,131-15) be confirmed and Schedule of Accounts Payable for June 2020 (Schedule 3, £4,025.74) be approved. Cllrs. Langmead and Wiles had done the online authorisations for Sch1., Cllr. Thompson and Sutton had done the online authorisations for Sch 2. Cllrs. Langmead and Sutton to do the online authorisations of Sch3 within 24 hours.
56/20.2 2019/20 accounts [circulated with agenda] – received & Cllr. Towse authorised to sign.
56/20.3 2019/20 Annual Return [circulated with agenda] – 1] Annual Governance Statement (Section 1) reviewed & approved and Chairman & Clerk authorised to sign; 2] Accounting Statements (Section 2) approved & Chairman authorised to sign; 3]. documents necessary to ensure compliance with the Accounts and Audit Regulations 2015 to be published on the Parish Council’s website.
56/20.4 General Power of Competence – Clerk’s report [circulated with agenda] received. Proposed Cllr. Thompson, Seconded Cllr. Sutton and resolved that from the 4th June 2020 until the next relevant Annual Meeting of the Council, and having met the conditions of eligibility as defined in the Localism Act 2011 and The Parish Councils (General Power of Competence) (Prescribed Conditions) Order, Newby & Scalby Parish Council adopts the General Power of Competence.
56/20.5 Community Engagement [Minute 43/20.3 refers].
1] Cllr. Towse gave a verbal update – the community engagement day planned for 21st March had to be cancelled due to the Coronavirus pandemic. Instead postcards offering help with things such as shopping and prescription collection had been hand delivered by T. Boden, her volunteers (Tina’s army) and parish councillors to every property in the parish. The response had been excellent and co-ordinated by the Clerk (who was working from home) and T. Boden. Lockdown restrictions were now easing slightly but Tina’s army was still shopping for up to 15 parishioners and ring people to check they were OK and reduce their social isolation. The postcards had engaged with the community far more that could have been expected from the Community Engagement Day. As the next stage of the potential borrowing process for funds to get premises in which the Parish Council could create a Community Hub, a newsletter and questionnaire was now being prepared which it was hoped to deliver to all properties in the parish by the middle of June.
2] Cllr. Towse asked Council to consider extending T. Boden’s contract with Council for a period not in excess of 6 months. Agreed contract be extended for a further six months at a cost of £1,800.
57/20 PLANNING APPLICATIONS/APPEALS NOTIFIED
The following list of applications received/appeals notified [circulated with agenda] was received. Comments submitted by the Clerk using her delegated powers were confirmed and appeals submitted were noted.
| App. No. | What | Where | Action |
| 19/02514/HS | Erect two no. 2 storey side extensions | 21 The Close | Appeal against refusal submitted |
| 20/00616/HS | Erect single storey rear extension and decked patio area | 23 Green Lane | Comment “no objections” submitted by Clerk under delegated powers |
| 20/00640/HS | Erect single storey rear extension | 7 The Park | Comment “no objections” submitted by Clerk under delegated powers |
| 20/00778/HS | Erect 2 storey rear extension and alterations to front elevation | 5 East Park Road | Comment “no objections” submitted by Clerk under delegated powers |
| 20/00892/HS | Erect single storey rear extension and first floor extension | 17 Redscar Lane | Comment “no objections” submitted by Clerk under delegated powers |
| NYM/2020/0115/FL | Erect 15.97 metre high mast with associated dishes and antennas together with ground based cabinets, satellite dish, generator, fencing and access | Field north of Keld Runnels Road, Scalby Nabs | Comment “no objections” submitted by Clerk under delegated powers |
| NYM/2020/0207/FL | Use of land as domestic garden together with demolition of buildings
and construction of summerhouse/office and separate detached garage (part retrospective). |
South Beck House, Hackness Road, Scalby, | Comment “no overall objections” submitted by Clerk under delegated powers plus request for conditions on any consent to prevent buildings being sold off separately or creation of separate residential unit |
| NYM/2020/0263/FL | Alterations and construction of single and two storey extensions and garage (revised scheme to NYM/2018/0405/FL) | South Beck House, Hackness Road, Scalby, | Comment “no objections” submitted by Clerk under delegated powers |
58/20 PLANNING DECISIONS – The following list of decisions received [circulated with agenda] was noted:-
| App. No. | What | Where | Planning Consent |
| 19/02828/HS | Erect single storey rear extension | 35 Fieldstead Crescent Newby | Granted with conditions |
| 20/00056/HS | Erect single storey side extension and single storey rear extension | 36B Green Lane Newby | Granted with conditions |
| 20/00116/HS | Installation of replacement windows in uPVC | 18 East Park Road Scalby | Granted with conditions |
| 20/00157/HS | Proposed two storey rear and side extension and single storey rear extension | 24 Newlands Park Crescent Newby | Granted with conditions |
| 20/00207/HS | Erection of double garage | 30 North Street Scalby | Granted with conditions |
| 20/00256/HS | New enlarged opening in rear wall to form patio door, blocking up of a side window and installation of new front door | 2 Goldenfields High Street Scalby | Granted with conditions |
| 20/00263/AA | Totem / monolith sign | Former Scarborough RUFC Scalby Road Scalby | Granted with conditions |
| 20/00427/HS | Erection of one and a half story side and rear extensions with dormer window to front | 41 Station Road Scalby | Refused |
| 20/00353/HS | Erection of single storey rear extension with raised patio area to rear | 14 Ridge Green Scalby | Granted with conditions |
| NYM/2019/0856/FL | Vary condition 2 of NYM/2018/0776/FL to allow enlarged lobby area and change to roof finish | Beacon Farm, Beacon Brow Road, Burniston | Granted with conditions |
| NYM/2020/0263/FL | Alterations and construction of single and two storey extensions and garage (revised scheme to NYM/2018/0405/FL) | South Beck House, Hackness Road, Scalby | Granted with conditions |
59/20 PLANNING MATTERS RECEIVED AFTER 28/5/2020 The following application had been notified to all members on email on 29/5/2020 and it was agreed a comment of no objections be submitted.
| 1 | Proposal Site Application No. |
Erect single storey extension to front elevation 237 Scalby Road, Newby 20/00962/HS |
There being no further business, the Chairman declared the meeting closed at 7.31pm.