MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL
held in the Rickinson Hall, St. Laurence’s Church Rooms, Scalby,
on Wednesday, 14th October 2015 at 7pm.
PRESENT: Councillor R Towse (Chairman), Cllrs. S Foote, S Gething, Mrs R Holliday, R. Pickersgill, Mrs C Snow, R Thompson, BF Watson, Mrs D Wiles.
ALSO IN ATTENDANCE: D Coates (Twinning), Borough Cllr. V Inman, R McGuinn (Persimmon Homes), T Mutton (Groundworks), P. Staveley (In Bloom), 3 Allotment Prizewinners (to 7.03pm), 6 members of public, Mrs J Marley (Clerk).
ABSENT: Cllrs. D Bastiman, Mrs Black, G Edmunds, TW Miller, County Cllr. A Backhouse, Borough Cllrs. L Backhouse and A Jenkinson.
The Chairman reminded those present that filming, photographing or audio recording of the proceedings was allowed – persons wishing to record were asked to notify the Clerk of their intention prior to the start of the meeting. In the interests of encouraging public participation, it was requested that anyone filming did not include members of the public “in shot”.
PRESENTATION OF ALLOTMENT PRIZES
Prizes were presented by the Chairman as follows:
- Best Allotment – Ged McNamara (plot 51), shield and £25.
- Most Improved allotment – Pip Rowntree (plot 4 West), £25.
- Largest Marrow – Ken Gill (48lb. 4oz) bottle of port and a stilton cheese.
The prize winners left the meeting at 7.03pm.
140/15 APOLOGIES FOR ABSENCE Received & noted from Cllrs. D Bastiman & G Edmunds (prior commitments), Cllr. Mrs Black (caring for husband).
141/15 DECLARATIONS OF INTEREST – None.
142/15 MINUTES
142/15.1 Having been previously circulated, it was RESOLVED the minutes of the Council Meeting held on 8th July 2015 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER
At 7.05pm, Standing Orders were suspended to allow the presentation by Persimmon Homes and the Public Open Forum.
143/15 PLANNING PRESENTATION
143/15.1 On behalf of Persimmon Homes, Robin McGuinn gave a presentation regarding their proposal to build 57 properties on land at the corner of Throxenby Lane and Lady Edith’s Drive which was provisionally allocated for development in the emerging Local Plan. A public pre-planning presentation to seek public comments prior to submitting a planning application had been held a couple of weeks ago and tonight’s presentation was of a similar nature and purpose. Mr McGuinn outlined the proposals would include a mix of 2, 3 and 4 bedroom properties of 2 or 2½ storeys. The site was sloping and would have a single highway access onto Lady Edith’s Drive. Around 22 of the properties would need to meet affordable/social housing criteria, though they could be built elsewhere. Surface water would be held in attenuation pipes then released gradually to the beck running to the south side of Lady Edith’s Drive.
The site forms part of HA4 (a 2 hectare/4.9 acre site with an estimated yield of 42 dwellings which is within the emerging Local Development Framework). Mr McGuinn then addressed the various questions/matters raised by councillors and public which included:- the properties being of an urban design not semi-rural, the doubling of the housing density (42 dwellings on 4.9 acres to 57 dwellings on 3.36 acres), highway access (more than 1 access needed, accessing Scalby Road already problematic at peak times), need for archaeological survey, pond at north east corner should be left untouched, locating the 2½ storey houses at the highest point on the site was undesirable, need to prevent construction traffic using Throxenby Lane, site is outside development limits of current Local Plan, only access to site was extremely close to Raincliffe School.
The Chairman thanked Mr McGuinn for attending and giving his excellent presentation.
At this point (7.46pm) Mr McGuinn and 6 members of public left the meeting
144/15 PUBLIC OPEN FORUM
144/15.1 Cllr. Thompson reported a couple of parishioners had asked 1] if a sign was to be erected to indicate where the council office was now located and 2] where letters for the council were to be left when the library was open
PROCEDURAL MATTER – At 7.53pm, Standing Orders were resumed.
145/15 MATTERS RAISED IN PUBLIC OPEN FORUM Chairman explained the large sign had been moved from the Community Hall and placed next to the door of the Council’s new office. A poster had been placed in the front window of the library indicating where the council office was located. The library’s letterbox was used for all council mail. Anyone wishing to see or leave anything for the clerk during library opening hours simply had to speak with library staff. At some point in the future it may be possible to get a sign at the front of the library.
146/15 POLICE REPORT Resolved crime figures and activity reports (tabled at meeting) be received.
147/15 EXTERNAL REPORTS
147/15.1 County Council:- No County Councillors present to give a report.
147/15.2 Borough Council:- No matters pertinent to the parish which Cllr. Inman wished to report.
147/15.3 FONSA:- No representative present.
147/15.4 In Bloom:- Mr Staveley reported Sue Tipple was now the group’s secretary.
148/15 COUNCILLOR’S REPORTS & UPDATES
148/15.1 Received & noted update [circulated with agenda] from Clerk on highway, footpath and other general matters since last meeting.
148/15.2 Received & noted various reports from councillors on matters needing attention (to be passed to relevant agency as appropriate).
148/15.3 Sale of land to rear of Danes Dyke [Minute 132/15.3 refers]. Noted the Resources Scrutiny Committee had referred the matter back to the Cabinet, for a decision at its meeting on 20th October.
149/15 CORRESPONDENCE
149/15.1 Parish Council representative on board of governors at Newby & Scalby Primary School – noted Cllr. Mrs Snow is no longer able to undertake this role. Resolved Cllr. Mrs Wiles to be representative. Clerk to contact Clerk to Governors and give Cllr. Mrs Wiles relevant details.
149/15.2 Received & noted email from D. Bowser asking if Council would like to accept a gift (in memory of his late parents) of an area of land between the sea cut and the rear of Thompson Close [email and Clerk’s sketch of land in question circulated with agenda] . Resolved Mr Bowser be thanked for his very kind offer, however Council was unable to accept the offer since it had neither the skills or resources to maintain or manage the land. Clerk to suggest to Mr Bowser that as much of the land either side is controlled by SBC, it may be more appropriate for the land to be transferred to them.
149/15.3 Remembrance Sunday Service (8th November) – received & noted an invitation from Rev. Ferneley (Vicar of Scalby St. Laurence’s) to give a reading & lay a wreath. Resolved Cllr. Towse to give the reading. Clerk to obtain wreath from British Legion.
149/15.4 Received & noted letter from Post Office [circulated with agenda] regarding proposed move of Newlands Post Office from 48 Newlands Park Drive to 40 Newlands Park Drive. Resolved councillors in full support, Clerk to respond accordingly.
149/15.5 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – none.
FINANCE & GENERAL PURPOSES ISSUES
150/15 FINANCIAL MATTERS
150/15.1 Budget for 2016/17 – the following were suggested as additional items for expenditure:- grass cutting (SG), £1,000 for lights at Temperance Hall (SF).
150/15.2 Resolved the Schedule of Accounts Payable for October 2015 (Schedule 7) [tabled at meeting] be approved.
150/15.3 Christmas Art & Craft Competition (open to all) to decorate Scalby Library with Christmas themed arts & crafts. Resolved to provide funding of £100 for the prize draw
150/15.4 Pension auto-enrolment – received the RFO’s report [circulated with agenda] & resolved matter be delegated to Review & Staffing Committee for it to investigate and make recommendations to a future meeting of Council.
150/15.5 Received Discretionary Grant Application [circulated with agenda] from Gallows Gardens. Resolved grant of £500 be made on condition Groundworks was successful in securing the rest of the funding for which it had applied.
150/15.6 2016 Twinning Civic reception. Mr Coates took part in the discussion of this item at the Chairman’s invitation. It was agreed that instead of the Parish Council holding a daytime civic reception, it would have a drinks reception immediately before the Saturday night dinner at the Rugby Club. Mr Coates would liaise with the Rugby Club and Chairman/Clerk regarding the logistics of this & numbers of people involved. Details of 2016 visit were in the minutes of the last SANTA meeting (Cllr. Thompson to copy same to Clerk).
At this point (8.31pm) Messrs. Coates and Mutton left the meeting
ENVIRONMENT AND DEVELOPMENT ISSUES
151/15 PLANNING APPLICATIONS NOTIFIED:
| 1 | Proposal
Site |
Outline application for 24no. residential units with associated car parking and 2.5 storey G.P. surgery with associated car parking. Full application for 59 bed extra care building with community facilities and associated car parking and new access road from Scalby Road. Former rugby club, Scalby Road 15/01219/FL P+HS Architects No objections |
| 2 | Proposal Site Application No. Applicant PC decision |
Extension to dwelling and extension of dropped kerb 41 Hackness Drive 15/01497/HS Mrs Roe No objections |
| 3 | Proposal Site Application No. Applicant PC decision |
Detached double garage with room over 24 Southlands Grove Newby 15/01663/HS Mr I Grant No objections |
| 4 | Proposal
Site |
Site improvements and upgrades comprising the conversion of 100 no. existing plastic hardstands to gravel finishes and the conversion of 2 no. existing grass pitches to gravel finish hardstandings Scarborough Camping And Caravanning Club Site Field Lane Scalby 15/01790/RG4 Camping And Caravanning Club No objections |
| 5 | Proposal Site Application No. Applicant PC decision |
Erect directional advertising sign corner of Scalby Road/Station Road 15/01869/AA Taylor Wimpey Strongly object – inappropriate for conservation area, too big, too prominent and distracting to highway users. |
152/15 PLANNING DECISIONS/WITHDRAWALS
The following was received & noted:-
| 1 | Proposal Site Application No. SBC decision |
Erect second storey extension to rear 18 Willow Garth, Newby 15/00939/HS Granted |
153/15 PLANNING MATTERS RECEIVED AFTER 6/10/15
Having been notified on 8/10/15 to all councillors on email, the following was received and comments agreed:-
| 1 | Proposal Site Applicant Application No. PC decision |
Erect one detached dwelling Land adjacent 12 Hay Lane, Scalby Mr A Hickey 15/00538/FL Object – overdevelopment, very bad highway access, back land development, totally inappropriate, suspected some trees have already been removed |
154/15 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
154/15.1 CAP Group – next meeting 22/10/15 (Cllrs. Gething & Mrs Wiles).
154/15.2 Roads Liaison Committee – no report, next meeting date unknown. Noted Clerk’s report that the committee may cease to exist.
154/15.3 NYMNP Coastal Area Parish Forum – Cllr. Mrs Wiles reported various matters had been raised including community transport issues within the Esk Valley, proposals to rationalise NYCC’s provision of salt bins and grit heaps, highway gullies and an update on the potash development.
154/15.4 North Yorkshire and Cleveland Coastal Forum – no report, next meeting date unknown.
154/15.5 Yorkshire Local Councils’ Association – Cllr. Towse reported on a recent meeting where an interesting presentation on fracking had been given and matters raised had included parish councillors not having a vote on the Borough Council’s Standards Committee and auto-enrolment pensions. Next meeting January 2016.
154/15.6 Twinning Association – Cllr. Thompson reported he had been unable to attend the meeting on 29/9/15 but would provide the Clerk with a copy of the minutes.
154/15.7 Yorkshire Coast & Moors County Area Committee – Cllr. Thompson reported on the meeting of 6/10/15 where matters discussed had included the proposed changes to the Fire and Rescue Service and progress reports from Community Safety and Stronger Communities. Christine Lewis of Egton Parish Council had been co-opted to the parish council representative vacancy on the committee. Next meeting date 13/1/16.
154/15.8 Any other reports not previously notified – None.
155/15 CIRCULATION – None.
There being no further business on the agenda, the Chairman declared the meeting closed at 8.46pm.