MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 11th April 2012 at 7pm
PRESENT: Councillor TW Miller (Chairman), Councillors Mrs E Black, W Black, S Foote, S Gething, Mrs G Kendall, R Pickersgill, R Thompson, A Tyson, BF Watson (from 7.45pm).
ALSO IN ATTENDANCE: R. Kaye (SBC Liaison), P. Staveley (In Bloom), R Kendall (FONSA), P Afford (Scalby football Club), County Cllr.. Backhouse, Borough Cllr. Flinton, Mrs J Marley (Clerk), 3 members of public
ABSENT: County Cllr. Mrs Swiers, Borough Cllrs. Cooper and Jenkinson, Councillors Bastiman, Mrs PC Snow
31/12 APOLOGIES FOR ABSENCE
Received and accepted from Cllrs. Bastiman (prior commitment) and Mrs Snow (poorly), Mr Afford (poorly), Noted from County Cllr. Swiers (no reason given)
32/12 DECLARATIONS OF INTEREST
32/12.1 Received from Councillor Gething – personal and non-prejudicial – agenda item 11.3 as he was a member of the trust; Cllr. Mrs Kendall – personal & non-prejudicial agenda item 13 as she was a plotholder and agenda item 14 as she was a trustee; Cllr. Thompson – personal & non-prejudicial – agenda item 11.3 as he was a member of the trust.
33/12 MINUTES
33/12.1 RESOLVED the minutes of the Council Meeting held on 14th March 2012 be approved as a correct record and signed by the Chairman;
PROCEDURAL MATTER At 7.02pm, Standing Orders were suspended to allow the Public Open Forum & external reports.
34/12 POLICE REPORT RESOLVED written report (tabled at meeting) be received.
35/12 PUBLIC OPEN FORUM No public present.
36/12 COUNTY COUNCILLOR’S REPORT
NOTED County Cllr. Backhouse’s report that 1] the poor priority on the traffic lights at Green Lane/Scalby road junction was being addressed; 2] attempts were being made to extend the route of the Park & Ride buses in order to provide a better service; 3] next meeting for Scalby library & its volunteers was 19th April. Cllrs. Gething & Thompson asked if Cllr. Backhouse would find out if motorbikes and ambulances were allowed in bus lanes.
37/12 SBC LIAISON OFFICER’S REPORT
NOTED Mr Kaye’s report that consultations on relocating the Town Hall and closing Manor Road nurseries would run till the end of May, with recommendations going to the Cabinet meeting in July.
PROCEDURAL MATTER At 7.18pm, Standing Orders were resumed.
38/12 MATTERS RAISED IN PUBLIC OPEN FORUM None.
39/12 COUNCILLOR’S REPORTS ON HIGHWAY & FOOTPATH MATTERS
39/12.1 RECEIVED updates from Clerk (circulated with agenda) on previously reported highway and footpath matters;
39/12.2 NOTED various reports of potholes, unlit streetlights & other highway matters RESOLVED Clerk to pass to relevant authority for action.
40/12 REPORTS FROM OUTSIDE BODIES The following were RECEIVED:
40/12.1 Allotments Friends Group – No one present.
40/12.2 In Bloom Group – Mr Staveley reported 1] Yorkshire In Bloom judging had been re-arranged for the morning of 15th April; 2] the area round the fountain was being tidied & edged; 3] a “Pornic” flower bed was to be made at the far end of the parish hall car park.
40/12.3 Scalby Football Club – No one present.
40/12.4 CAP Group – Next meeting 18th April.
40/12.5 Road Liaison Committee – Next meeting September.
40/12.6 NYMNP Coastal Area Parish Forum – No meeting.
40/12.7 North Yorkshire & Cleveland Coastal Forum – Cllr. Thompson reported this was now chaired by County Cllr. Mrs Swiers. Matters discussed at a recent meeting included windfarms both on and off shore, coastal access and the newly created wetland at the end of Station Road, Scalby.
40/12.8 Yorkshire Local Councils’ Association – No meeting.
40/12.9 Twinning Association – Cllr. Thompson reported the commemorative gift was organised. Final arrangements for this year’s visit were proceeding.
40/12.10 York and North Yorkshire Playing Fields – Cllr. Miller reported the YLCA Executive was to meet on 14th April & consider taking the PFA on board.
40/12.11 Yorkshire Coast & Moors Area Committee – Cllr. Mrs Kendall had been unable to attend.
40/12.12 North York Moors National Park Authority – Cllr. Thompson reported he had been to various meetings of the authority including ones on conservation and extra care for the elderly.
40/12.13 CPRE – No matters to report.
41/12 CORRESPONDENCE
41/12.1 RECEIVED Invitation to celebratory event for arrival of Olympic Torch, 18th June [circulated with agenda]. RESOLVED Cllr. Foote, Pickersgill (& wife), Thompson & Tyson to attend.
41/12.2 SBC consultation on Affordable Housing Supplementary Planning Document [deferred from March meeting]. RESOLVED no comments additional to those made at the March meeting – see Minute 26/12.3.
41/12.3 RECEIVED Legal topic note “Ethical Framework for councillors – Predetermination” [circulated with agenda]. RESOLVED the matter be NOTED.
41/12.4 RECEIVED invitation to Scarborough Borough Transport Forum, 24th April [tabled at meeting]. RESOLVED Cllrs. Mrs E Black, W. Black, Miller and Thompson to attend.
FINANCE & GENERAL PURPOSES ISSUES
42/12 FINANCIAL MATTERS
42/12.1 RESOLVED the April 2012 Schedule of Accounts Schedule 1 be approved & paid.
42/12.2 RESOLVED the NS&I withdrawal form to transfer £607-11 from NS&I account to NatWest (this being the accrued gratuity for J. Marley 21/2/11-11/3/12 which is now held in an account at the Skipton) be approved for signature.
42/12.3 RECEIVED report detailing the recommendations of the Jubilee Grant Working Party; RESOLVED the Working Party’s recommendation be accepted and cheques totalling £1,587-50 be authorised for signature.
42/12.4 Twinning. RESOLVED Janet Lee be asked to undertake the catering for this year’s civic dinner (cost not to exceed £7/head), Cllr. Pickersgill to organise the wine, Clerk to invite Robert Goodwill MP & his wife to the civic lunch which was to be held on Sunday 13th May.
43/12 GENERAL PURPOSE MATTERS
43/12.1 RESOLVED Standing Order 81 be permanently varied to read “Planning applications – where the deadline for Council’s comments falls before the next scheduled Council meeting and an extension cannot be obtained from the planning authority, the Clerk shall obtain the comments of the Chairman or Vice Chairman plus any two councillors and their comments will form the basis of the Parish Council’s comments to the planning authority. The submitted comments should be reported to the next scheduled council meeting for confirmation. Where there are sufficient planning applications to warrant calling a planning applications only meeting then the clerk may use his discretion and call a meeting”.
43/12.2 Risk Assessment annual review RECEIVED Clerk’s report on annual review of risk assessment. RESOLVED the recommendations be accepted.
ENVIRONMENTAL AND DEVELOPMENT ISSUES
44/12 ALLOTMENTS
RECEIVED Clerk’s report on FONSA’s request for a storage container [circulated with agenda]. RESOLVED 1] Council was prepared to have some form of storage building on the allotments; 2] any planning application on the allotments had to be made by the Parish Council; 3] Council did not agree to the size of building (20ft x 12ft) in the planning application to hand prepared for FONSA, nor did it authorise anyone to submit that application; 4] a much smaller building (suggested size 10ft x 8ft) in grey was more acceptable and, subject to the Duchy’s consent for such a building, Council was prepared to submit a planning application for this smaller building.
45/12 PARISH HALL – CREATION OF JUBILEE BEDS
Neither Roger Burnett or Bob Kendall had been able to attend, so it was RESOLVED the item be deferred to the May meeting.
46/12 PLANNING APPLICATIONS RECEIVED
The following application was considered and the decision taken thereon is as shown below:-
| 1 | Proposal Site Applicant Application No. PC decision |
Discharge of condition on 11/00119/HS Lodge Cottage, 96 Throxenby Lane, Newby Mr Bennett 12/00742/COND Applications submitted by council officers & councillors must be determined by SBC’s planning committee. Council questioned whether it was right for a discharge of conditions application to be a delegated decision. Mr Kaye (SBC Liaison) to investigate and report to future meeting. |
47/12 PLANNING DECISIONS/WITHDRAWALS
The following were NOTED:-
| 1 | Proposal Site Application No. Decision |
Erect conservatory to rear 3 Sycamore Park, Newby 12/00247/HS Granted |
| 2 | Proposal
Site |
Additional wastewater treatment facilities including stormwater settling plant, sludge treatment plant, odour control plant and monitoring plant Scarborough Wastewater treatment works, Coastal Road, Burniston NY/2011/0434/FUL Granted |
| 3 | Proposal Site Application No. Decision |
Extensions to rear 3 Barmoor Close, Scalby 12/00093/HS Granted |
| 4 | Proposal Site Application No. Decision |
Erect side extension 7 Southlands Grove, Newby 12/00113/HS Granted |
| 5 | Proposal
Site |
Proposed single storey rear extension to form orangery & utility area to existing kitchen, new single garage to replace existing 14 Fieldstead Crescent, Newby Mr & Mrs King 12/00200/HS Granted |
| 6 | Proposal Site Application No. Decision |
Erect rear single storey outbuilding 551 Scalby Road, Scalby 11/02608/HS Granted |
| 7 | Proposal Site Application No. Decision |
Erect 2 storey extension to side 11 Willow Garth, Newby 12/00127/HS Refused |
48/12 CIRCULATION None to hand.
There being no further business on the agenda, the Chairman declared the meeting closed at 8.50 pm