MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 14th December 2011 at 7pm
PRESENT: Councillor TW Miller (Chairman), Councillors: S Foote, S Gething, Mrs G Kendall, R Pickersgill, Mrs PC Snow, R Thompson, B Watson
ALSO IN ATTENDANCE: PCSO5543 Newcombe (to 7.09pm), S. Johnson & R. Burnett (SBC Community Environment Office) to 7.20pm, P. Everitt & I. Shanks (FONSA) to 7.42pm), R. Kaye(SBC Liaison) to 8.43pm, P. Staveley (In Bloom), Mrs J Marley (Clerk).
ABSENT: Councillors Bastiman, Mrs E Black, W Black, and Tyson.
132/11 APOLOGIES FOR ABSENCE
Received and accepted from Cllrs. Bastiman, Mrs E Black and W. Black (prior commitments),.Also received from P. Afford (prior commitment),
133/11 DECLARATIONS OF INTEREST
133/11.1 Councillors Foote & Mrs Kendall – personal and non-prejudicial – agenda item 9 as they were plotholders.
133/11.2 Councillor Watson – personal and non-prejudicial – agenda item 17 as he was a member of the Borough Council’s Planning & Development Committee.
134/11 MINUTES
134/11.1 RESOLVED the minutes of the Council Meetings held on 9th November 2011 and 23rd November 2011 be approved as a correct record and signed by the Chairman;
134/11.2 RESOLVED Minute 105/11.2 of the meeting of 12th October 2011 be amended to read “total grant available of £5,000 with a maximum of £500 to any one group” (amendment necessary due to a typing error in Minute 105/11.2).
PROCEDURAL MATTER At 7.05pm, Standing Orders were suspended to allow the Public Open Forum & external reports.
135/11 POLICE REPORT
RESOLVED written report (tabled at meeting) & additional background information given by PCSO Newcombe be received. [PCSO Newcombe then left the meeting].
136/11 PUBLIC OPEN FORUM No matters the public wished to raise.
137/11 COUNTY COUNCILLOR’S REPORT None to receive.
PROCEDURAL MATTER At 7.10pm, Standing Orders were resumed.
138/11 MATTERS RAISED IN PUBLIC OPEN FORUM None
139/11 SEATS [Minute 105/11.2 refers] RECEIVED report from R. Burnett & S Johnson on seats in parish (list circulated with agenda). NOTED that 1] £1,000 had already been included in next year’s budget for seat repair/maintenance); 2] it was hoped that the seats could be done on a rolling 3 year maintenance programme once they were all up to standard; 3] the various bus shelters had also been repaired and were now being tidied. RESOLVED R Burnett, S Johnson and the In Bloom Group be thanked for their efforts in getting the seat inventory up to date. Their offer to provide the volunteer labour to bring the seats up to standard was gratefully accepted with the work to commence when the weather was suitable. [R. Burnett and S. Johnson then left the meeting].
140/11 ALLOTMENTS
RECEIVED Clerk’s report on proposed storage building & the action she had taken to date. NOTED various alternatives to the size, design and funding of the proposed storage may be possible but they would require discussion with FONSA, North York Moors Planning and the Duchy of Lancaster. RESOLVED Clerk authorised to liaise with FONSA and other agencies in an attempt to progress the matter and report to a future meeting.
141/11 COUNCILLOR’S REPORTS ON HIGHWAY & FOOTPATH MATTERS
141/11.1 RECEIVED updates from Clerk (circulated with agenda) on previously reported highway and footpath matters;
141/11.2 NOTED reports of 1] road surface breaking up at bottom of Moor Lane near bus stop; 2] a faulty column on Green Lane had been repaired within 48 hours of it being reported and 3] the traffic lights at the Coldyhill Lane/Scalby Road junction were still ‘temperamental’.
142/11 REPORTS FROM OUTSIDE BODIES
The following Reports were RECEIVED:
142/11.1 Allotments Friends Group – Mr Everitt reported 1] all plots were now numbered; 2] several vacant plots were to be allocated to people on the waiting list in the near future; 3] as much of the boundary hedges as could be reached by a tractor had been cut; 4] work on cutting back the sea cut boundary hedge was still outstanding. [P. Everitt and I Shanks then left the meeting].
142/11.2 In Bloom Group – Mr Staveley reported 5 bags of bulbs had been planted at the entrances to the Lady Edith’s estate. The group were hoping to be able to cut back the hedge on Stony Lane corner and plant the area up for the Diamond Jubilee.
142/11.3 Scalby Football Club – No report to receive.
142/11.4 Coastal Area Parish Forum – Cllrs. Watson & Thompson reported on the meeting held at Charltons where matters discussed included Forestry design plans, the NYMNP Management Plan, the proposed Dogger Bank wind farm and the local potash exploration.
142/11.5 Yorkshire Local Councils’ Association – No report to receive.
142/11.6 Twinning Association – Cllr. Thompson reported the date for next year’s visit was now confirmed as 11th to 16th May with the civic reception in the hall on 13th May. Not known if Cllr. Mrs Black had received notification of last Twinning meeting. RESOLVED as in previous years, Cllrs. Foote & Thompson to organise food/catering. Clerk to check with Cllr. Mrs Black.
142/11.7 York and North Yorkshire Playing Fields – Cllr. Mrs Snow had been unable to attend. Cllr. Watson had attended in another capacity and reported the Association was still trying to work out how they would continue.
142/11.8 Yorkshire Coast & Moors County Area Committee – Cllr. Thompson reported on a recent meeting at which items discussed included the concessionary fare scheme for buses, the transport network in general and the proposed closure of libraries.
142/11.9 North York Moors National Park Authority – Cllr. Thompson had attended various meetings but none had discussed any matters relevant to the parish.
142/11.10 CPRE – No meetings attended. As Waste Co-Ordinator for the North Yorkshire Regional Branch of CPRE he was writing a report on the proposed incineration plant at Allerton Park near Knaresborough.
143/11 CORRESPONDENCE
143/11.1 NOTED letter of thanks (circulated with agenda) from South Cleveland Heart Fund for £200 donation.
143/11.2 RECEIVED questionnaire (circulated with agenda) from SBC on the use of public conveniences in the Borough. RESOLVED Clerk to collate Councillor’s responses.
143/11.3 RECEIVED details of proposed changes to Dog Control Orders (circulated with agenda). RESOLVED no comment on proposed Orders. Clerk to contact Environmental Services regarding total lack of litter bins on Scalby Road between Coldyhill Lane and Lady Edith’s Drive.
143/11.4 RECEIVED email dated 21st November 2011 from Cllrs. E and W Black (circulated with agenda). RESOLVED their absence from all Council business until 10th March 2012 be formally approved.
FINANCE & GENERAL PURPOSES ISSUES
144/11 FINANCIAL MATTERS
144/11.1 DIAMOND JUBILEE GRANTS [Minute 122/11.3 refers] RECEIVED & NOTED reports from Cllrs. Miller and Mrs Kendall on Jubilee Working Party meeting of 21st November 2011 – application forms now finalised, press release to be compiled for release early January 2012, only one Working Party grant allocation meeting to be held, which would be meeting 10am on 3rd April, where applications received would be considered and recommendations would be made to Council.
144/11.2 INTERNAL AUDITOR’S REPORT (circulated with agenda) RECEIVED & NOTED unqualified report on Schedules 1-7 inclusive of the 2011/12 accounts.
144/11.3 RESOLVED the December 2011 Schedule of Accounts Schedule 9 be approved & paid.
144/11.4 RESOLVED the sum of £4,545 offered by Scarborough Borough Council for the 2012/13 Model Agreement be accepted.
ENVIRONMENTAL AND DEVELOPMENT ISSUES
145/11 GRIT SALT BINS
145/11.1 [Minute 123/11.1 refers]. RECEIVED updated report by Clerk [circulated with agenda]. RESOLVED Councillors to tour area, agree the location of 4 bins for each ward & inform Clerk of their findings by 20th December. Clerk to pass details to NYCC for action. [R. Kaye then left the meeting]
146/11 LOCAL DEVELOPMENT FRAMEWORK
146/11.1 RECEIVED & NOTED letter from Borough Council dated 25th November 2011 & plan of LDF site 10/71 [circulated with agenda]. RESOLVED Council considered site 10/71 inappropriate for inclusion in the LDF since it had very poor highway access, would have a detrimental impact of surrounding property and at best was only suitable for low density development.
147/11 NORTH YORK MOORS NATIONAL PARK MANAGEMENT PLAN
147/11.1 RECEIVED & NOTED DRAFT Management Plan [summary circulated with agenda, full document circulated from meeting of 9/11/11]. RESOLVED 1] there was a need for more effective enforcement for unauthorised development and the inappropriate use of green lanes, 2] recent moves towards partnership working were good but more needed to be done to maintain sheep flocks on the moors.
148/11 PLANNING APPLICATIONS RECEIVED
The following applications were considered and the decisions taken thereon are as shown below:-
| 1 | Proposal Site Applicant Application No. PC decision |
Erect single storey outbuilding to rear 551 Scalby Road, Scalby Mr Day 11/02253/HS No objections |
| 2 | Proposal Site Applicant Application No. PC decision |
Change of use garage to canine hydrotherapy business 17 Kingsway, Newby Miss Baldwin 11/02297/FL No objections |
| 3 | Proposal Site Applicant Application No. PC decision |
Put outdoor refrigeration plant on flat roof over warehouse at rear of store Co-op supermarket, 44 Newlands Park Drive, Newby CTS Shopfitting 11/02097/FL No objections |
| 4 | Proposal Site Applicant Application No. PC decision |
Erect detached bungalow to rear 14 Tibby Butts, Scalby Mr Ratcliffe 11/02337/FL No objections |
149/11 PLANNING DECISIONS/WITHDRAWALS
The following were NOTED:-
| 1 | Proposal Site Application No. Decision |
Erect livestock/storage building Beacon Farm, Scalby NYM/2011/0536/FL Granted |
| 2 | Proposal Site Application No. Decision |
Extension to rear & replace flat roof with pitched roof 7 Hillcrest Avenue, Newby 11/01392/HS Granted |
| 3 | Proposal Site Application No. Decision |
Various signs both lit and unlit The Rosette, Hackness Road, Newby 11/01967/AA Granted |
| 4 | Proposal Site Application No. Decision |
Single storey extension to rear 6 Beech Drive, Scalby 11/02007/HS Granted |
| 5 | Proposal
Site |
Discharge of conditions 1, 2, 4, 5, 6 & 8 for appeal decision APP/H2733/A/09/2097984 (08/02218/FL) for detached house Sedum Lodge, 12a Hay Lane, Scalby 11/02151/COND Refused |
| 6 | Proposal Site Application No. Decision |
Discharge of conditions 1-4 inclusive on 10/02528/FL for conversion of outbuilding to dwelling Plot 2, Estate Yard, Scalby 11/02165/COND Granted |
| 7 | Proposal Site Application No. Decision |
Alter garage doors 529 Scalby Road, Scalby 11/02259/HS Granted |
150/11 CIRCULATION None to hand.
There being no further business on the agenda, the Chairman declared the meeting closed at 9.06 pm