MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL
held in the Rickinson Hall, St. Laurence’s Church Rooms, Scalby,
on Wednesday, 13th September 2017 at 7pm.
PRESENT: Councillor R Towse (Chairman), Cllrs. E Black, S Foote, R Holliday, K Martin, TW Miller, R Pickersgill, PC Snow, D Sutton, D Wiles,
ALSO IN ATTENDANCE: PC277 Lyth & colleague (left 7.10pm), P. Staveley (In Bloom), 1 member of public (left 7.42pm) Mrs J Marley (Clerk).
ABSENT: Cllrs. DJ Bastiman, G Edmunds, RI Thompson, County Cllr. A Backhouse, Borough Cllrs. V Inman, A Jenkinson, H Lynskey.
The Chairman reminded those present that filming, photographing or audio recording of the proceedings was allowed – persons wishing to record were asked to notify the Clerk of their intention prior to the start of the meeting. In the interests of encouraging public participation, it was requested that anyone filming did not include members of the public “in shot”.
114/17 APOLOGIES FOR ABSENCE Received & accepted from Cllrs. DJ Bastiman, G Edmunds and RI Thompson (prior commitments), Borough Cllr. Inman (work).
115/17 DECLARATIONS OF INTEREST – Received from Cllr. Martin (personal interest in agenda item 10.2 as he was an allotment holder).
116/17 MINUTES
116/17.1 Minute 110/17 regarding Planning Matters Received After 4/7/17 was amended to minute number 111/17. Having been previously circulated, and with that amendment it was RESOLVED the minutes of the Council Meeting held on 12th July 2017 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER At 7.02pm, Standing Orders were suspended to allow the Public Open Forum.
117/17 PUBLIC OPEN FORUM – No matters the public wished to raise.
PROCEDURAL MATTER At 7.03pm, Standing Orders were resumed.
118/17 MATTERS RAISED IN PUBLIC OPEN FORUM – None.
119/17 POLICE REPORT Written report for Scalby received & noted. No report for Newby. PC Lyth introduced himself – he will be the Beat Manager for Newby from 1/10/17.
At this point PC277 Lyth and colleague left the meeting.
120/17 EXTERNAL REPORTS
120/17.1 County Council:- No County Councillor present.
120/17.2 Borough Council:- No Borough Councillor present.
120/17.3 In Bloom:- Cllr. Sutton reported In Bloom wished to thank the Council for its continued support of the Garden competition. A plant sale was to be held in May 2018. Mr Staveley reported the prize ceremony for the Potato Competition was 21/9/17 – five schools were involved. He also reported he had taken photos of various dead trees in the parish which he was bringing to the attention of SBC tree officer.
121/17 COUNCILLOR’S REPORTS & UPDATES
121/17.1 Received & noted update [circulated with agenda] from Clerk on highway, footpath and other general matters since last meeting. Item 8.1.3 was deferred to the end of the meeting as it required exclusion of the public.
121/17.2 Received & noted reports from councillors in respect of highway matters requiring attention – Clerk to pass to relevant authority.
122/17 CORRESPONDENCE
122/17.1 Parish Council representative on board of governors at Newby & Scalby Primary School [Minute 106/17.2 refers] – noted Cllr. Mrs Wiles was no longer able to undertake this role. Nobody present wished to be proposed as her replacement. Agreed Clerk to inform Clerk to Governors.
122/17.2 Letter [circulated with agenda] from President of Scalby & Newby Bowling Club requesting new seat at Bowling Green received & noted. Agreed Parish Council did not wish to take on liability for a new seat, but was prepared to consider a request for a Discretionary Grant from Bowling Club. Clerk to send relevant forms.
122/17.3 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – none.
At this point member of public left the meeting.
123/17 FINANCIAL MATTERS
123/17.1 Resolved the Schedules of Accounts payable for August 2017 (Schedule 5) in the sum of £2,311-42 and September 2017 (Schedule 6) in the sum of £3,501-76 be approved.
123/17.2 Allotment plot rental charges October 2017-September 2020. Received Clerk’s report [circulated with agenda] and agreed rent be held at £33/plot and £16.50/half plot for period 1/10/2017 to 31/9/2020.
123/17.3 Internal Auditor’s Report [circulated with agenda] for April-June 2017 received & noted.
123/17.4 2016/17 external audit – noted 1] opinion had been received, matters drawn to Council’s attention were the need to a) have regard to the level of reserves when considering future precept requests and b) consider and formally approve any earmarked reserves; 2] the Conclusion Of Audit notice & certified Annual Return had been published on 4th August 2017.
123/17.5 Replacement Christmas lights for tree at Newlands shops – agreed existing broken lights to be replaced with a set of 100 coloured LED heavy duty globe lights (similar to those bought last year for tree at Stony Lane end) from LITE Ltd at a cost of £835+VAT. Noted 1] there was a 5 year warranty on these lights and 2] the lights could be used at other locations if necessary.
124/17 PLANNING APPLICATIONS NOTIFIED
| 1 | Proposal Site Application No. Applicant PC decision |
Erect field shelter (retrospective) Land to west of Scalby Beck Road, Scalby 17/00591/FL Miss G Barratt Confirmed comment of “no objections” submitted by Clerk under delegated powers |
| 2 | Proposal Site Application No. Applicant PC decision |
Dormer extension to front & rear, rear balcony & single storey rear extension 82 Hackness Road 17/01329/HS Mr L Allen Confirmed comment of “no objections” submitted by Clerk under delegated powers |
| 3 | Proposal Site Application No. Applicant PC decision |
Erect new detached garage 17 Hay Brow Crescent, Scalby 17/01416/HS Mrs S Andrews Confirmed comment of “object, contrary to Local Plan Policies DEC1(a)(ii) and (iii), DEC4 and ENV3(e)” as submitted by Clerk under delegated powers |
| 4 | Proposal Site Application No. Applicant PC decision |
Side and rear extension to ground floor and dormer to side 19 West Park Avenue, Newby 17/01423/HS Mrs V Boyes Confirmed comment of “no objections” submitted by Clerk under delegated powers |
| 5 | Proposal Site Application No. Applicant PC decision |
Change of use of existing agricultural livestock buildings to form 30no. light industrial (B1)/storage(B8) units Iansfield Farm, Burniston Road 17/01604/FL Mr Millward Confirmed comment of “no objections to the principle of the proposed change of use away from agricultural livestock buildings; some aspects of the application raise concern and would benefit from clarification” as submitted by Clerk under delegated powers |
| 6 | Proposal Site Application No. Applicant PC decision |
Erect rear extension and garage improvements Thornedge 2 Stony Lane Scalby 17/01656/HS A Robson No objections |
| 7 | Proposal
Site |
Erect single storey rear extension, single storey side extension, new porch to front elevation, alterations to existing two storey side extension including garage space and new pitched roof 20 The Parkway, Newby 17/01661/HS Emma Drake No objections |
| 8 | Proposal Site Application No. Applicant PC decision |
Erect single storey extension to rear 24 Newlands Avenue 17/01696/HS Mr S Kay Confirmed comment of “no objections” submitted by Clerk under delegated powers |
| 9 | Proposal Site Application No. Applicant PC decision |
Change of land use from residential garden to form access route to new car park area. St Laurence’s Vicarage, 48 High St, Scalby 17/01702/FL Diocese of York No objections |
| 10 | Proposal Site Application No. Applicant PC decision |
Replacement illuminated and non-illuminated signs to exterior Rosette, 2 Hackness Road 17/01748/AA Mitchells and Butlers Confirmed comment of “no objections” submitted by Clerk under delegated powers |
| 11 | Proposal Site Application No. Applicant PC decision |
Extension to existing sports facilities to form 4 Squash Courts Scarborough RUFC, Silver Royd 569 Scalby Road Scalby 17/01807/FL Scarborough RUFC No objections |
| 12 | Proposal Site Application No. Applicant PC decision |
Installation of one rapid electric vehicle charging station and existing space will become one EV charging bay Newby Service Station 413 – 415 Scalby Road Scalby 17/01815/FL Penny Petroleum No objections |
| 13 | Proposal Site Application No. Applicant PC decision |
Demolish conservatory, erect single storey rear extension 52 Station Road, Scalby 17/01878/HS T Quinn No objections |
| 14 | Proposal Site Application No. Applicant SBC decision |
Removal of existing double garage for proposed new dwelling in garden using current access and drive, along with formation of new access and garage to serve existing house 8 Field Close Road Scalby 17/01887/FL Mr G Allard Strongly object, garden grabbing, totally inappropriate for area – effect on residential amenity, overbearing via scale and height, site visit essential to appreciate impact, request decision by Planning Committee instead of delegated to officer. |
| 15 | Proposal Site Application No. Applicant PC decision |
Change of use and alterations to garage to form office Carr Croft, Suffield Hill NYM/2017/0558/FL Mr Howard Rogers Confirmed “no objections” submitted by Clerk under delegated powers |
125/17 PLANNING DECISIONS – the following were received & noted:-
| 1 | Proposal Site Application No. Decision |
Erect detached garage 31a The Green, Newby 17/00408/HS Application Permitted (with conditions) |
| 2 | Proposal Site Application No. Decision |
Extension to existing car park Foulsyke Farmhouse, Barmoor Lane, Scalby 17/00650/FL Application Permitted (with conditions) |
| 3 | Proposal Site Application No. Decision |
Erect extension to side and rear 10 Ling Hill 17/00734/HS Application Permitted (with conditions) |
| 4 | Proposal Site Application No. Decision |
Erect replacement safety netting to boundary with 10 Seaview Avenue North Cliff Golf Club, North Cliff Avenue 17/00821/RG4 Application Permitted (with conditions) |
| 5 | Proposal Site Application No. Decision |
Single storey rear extension 43 Throxenby Lane, Newby 17/00860/HS Application Permitted (with conditions) |
| 6 | Proposal Site Application No. Decision |
Internal & external alterations to listed building and rear yard 31 High Street, Scalby 17/01031/LB Application Permitted (with conditions) |
| 7 | Proposal Site Application No. Decision |
Erect single storey rear extension & alteration to carport to form a garage 59 Burniston Road Newby 17/01149/HS Application Permitted (with conditions) |
| 8 | Proposal Site Application No. Decision |
Change of use from residential dwelling to holiday cottage use Barmoor View, Barmoor Lane, Scalby 17/01180/FL Planning permission not required, no further action |
| 9 | Proposal Site Application No. Decision |
Install white uPVC windows 30 Keld Close, Scalby 17/01227/HS Granted |
| 10 | Proposal Site Application No. Decision |
Erection of front and rear dormers, single storey side and rear extension 349 Scalby Road Newby 16/01277/HS Application Permitted (with conditions) |
| 11 | Proposal Site Application No. Decision |
Erect single storey extensions to both side elevations 4 Barmoor Close, Scalby 17/01278/HS Application Permitted (with conditions) |
| 12 | Proposal Site Application No. Decision |
Single storey rear extension 6 Jubilee Terrace Scalby 17/01316/HS Application Permitted (with conditions) |
| 13 | Proposal Site Application No. Decision |
Erection of two storey extension to side 23 Lady Edith’s Park 16/01440/HS Application Permitted (with conditions) |
| 14 | Proposal Site Application No. Decision |
Subdivide dwelling (no internal/external alterations) to form 1 holiday letting cottage Foxhill Paddock, Low Road, Throxenby NYM/2017/0080/FL Granted |
126/17 PLANNING MATTERS RECEIVED AFTER 5/9/17: None.
127/17 LIBRARY UPDATE (Deferred from earlier, Minute 121/17.1 refers)
127/17.1 No exclusion of public as none were present. Received Cllr. Towse’s verbal report on recent events at the library – the Parish Council office had been burgled on the evening of 10th September and the petty cash stolen. This had been discovered by the Clerk when she came to work on 11th September. The library itself had not been burgled. Cllr. Towse had spoken with the Chairman of the library trustees regarding the security of the building and the failure of the trustees to inform the Council about the changes they had made to the building’s security arrangements. Council agreed the Chairman and Clerk be authorised to spend up to £500 on security improvements.
128/17 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
128/17.1 CAP Group – Cllr. Towse reported problems at Newlands Park Crescent had been dealt with by Highways. Next meeting 26/10/17 (Cllr. Towse).
128/17.2 NYMNP Joint Parish Forum – met 26/7/17. Cllr. Mrs Wiles had been unable to attend, Cllr. Thompson absent tonight.
128/17.3 Yorkshire Local Councils’ Association – next meeting 5/10/17 (Cllr. Towse).
128/17.4 Twinning Association – No report to receive.
128/17.5 Yorkshire Coast & Moors County Area Committee – next meeting 27/9/17 (Cllr. Thompson)
129/17 CIRCULATION – None.
There being no further business, the Chairman declared the meeting closed at 8.42pm.