MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL
held in the Rickinson Hall, St. Laurence’s Church Rooms, Scalby,
on Wednesday, 13th November 2019 at 7pm.
PRESENT:
Councillor R Towse (Chairman), Cllrs. G Edmunds, S Foote, R Holliday, D Langmead, PC Snow, D Wiles.
ALSO IN ATTENDANCE
3 members of public (left 7.22pm), Borough Cllr. Sharma (left 7.46pm), Mrs J Marley (Clerk).
ABSENT: Cllrs. D Bastiman, E Black, P Harriott, R Pickersgill, D Sutton, R Thompson,
County Cllr. A Backhouse, Borough Cllrs. N Heritage, H Lynskey, E Murphy.
The Chairman reminded those present that filming, photographing or audio recording of the proceedings was allowed – persons wishing to record were asked to notify the Clerk of their intention prior to the start of the meeting. In the interests of encouraging public participation, it was requested that anyone filming did not include members of the public “in shot”.
155/19 APOLOGIES FOR ABSENCE Received & accepted from Cllr. Bastiman, and Borough Cllr. N Heritage (work commitments), Cllrs. Harriott, Sutton & Thompson (personal commitments), Cllrs. Pickersgill (health).
156/19 DECLARATIONS OF INTEREST – None.
157/19 MINUTES
157/19.1 Having been previously circulated, the minutes of the Council Meeting held on 9th October 2019 were approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER Standing Orders suspended at 7.02pm for the public open forum.
158/19 PUBLIC OPEN FORUM Matters raised regarding concerns about a planning application at 1 Derwent Close.
PROCEDURAL MATTER – At 7.12pm, Standing Orders were resumed.
159/19 MATTERS RAISED IN PUBLIC OPEN FORUM – Parishioners comments on the planning application would be taken into account when Council considered the application.
Councillors agreed to vary the order of the agenda and consider agenda item 11.4 next.
160/19 PLANNING APPLICATION 19/02300/HS
Application for dropped kerb & new gated entrance to parking and turning area at 1 Derwent Close, Newby. Councillors had noted the public’s comments and were concerned 1] the application made no mention of erecting a fence to separate the area in front of garage 1 from the rest of the garages, 2] restricting the turning area would have an unacceptable impact on the users of garages 2-4 and increase the risk of traffic reversing onto Scalby Road, 3] the proposed dropped kerb was within the bus lay by, 4] a new entrance onto the highway was being created within 6 metres of the existing entrance. Council agreed to object to the application on the grounds it didn’t accord with local plan policy DEC1.
At this point (7.22pm) all members of public left the room.
161/19 POLICE REPORT Written reports for Newby and Scalby received & noted.
162/19 EXTERNAL REPORTS
162/19.1 County Council:- No report to receive.
162/19.2 Borough Council:- Cllr. Sharma reported delays with the release of Section 106 monies were due to SBC’s revised structure & reporting framework (reports now go to executive management team before going to Cabinet or Council).
162/19.3 In Bloom:- Cllr. Towse reported on the recent AGM where officers had been re-elected. A secretary was required.
163/19 COUNCILLOR’S REPORTS & UPDATES
163/19.1 Received & noted update [circulated with agenda] from Clerk on highway, footpath and other general matters since last meeting.
163/19.2 Reports from Councillors of any highway & footpath or general matters requiring attention – none.
164/19 CORRESPONDENCE
164/19.1 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – none.
165/19 FINANCIAL MATTERS
165/19.1 Resolved the Schedule of Accounts Payable for November 2019 (Schedule 8, £4,159.17) be approved. Cllrs. Edmunds & Towse to do the online authorisations on the Unity Trust accounts within 24 hours. Unity cheque signed by Cllrs. Edmunds & Snow.
165/19.2 Allotment shed [Minute 10/14.2 refers]. Agreed to cease responsibility for the shed, donate it to FONSA with immediate effect and refund their £50 deposit. Cheque signed by Cllrs. Edmunds and Snow.
165/19.3 Model Agreement – noted the sum offered by SBC for 2020/21 had been increased by about 1.7% and agreed to accept the £5,312.77 offered;
165/19.4 Internal auditor’s report for July-September [circulated with agenda] – received & noted.
165/19.5 A new Direct debit authority to Document Solutions was approved (the last one having expired). Document signed by Cllrs. Langmead and Wiles.
166/19 PLANNING APPLICATIONS NOTIFIED
| 1 | Proposal
Site |
Amendments to housing layout/house types, play equipment & drainage infrastructure on development of 151 dwellings Land off Mill Way, High Mill, Scalby 19/01237/FL No objections |
| 2 | Proposal
Site |
Enlarged open space and amended Flood Risk Assessment on outline application for circa 220 dwellings (access to be considered) Land off Mill Way, High Mill, Scalby 19/01248/OL No objections |
| 3 | Proposal
Site |
Amendments to 17/00718/FLA comprising alterations to main façade, car park layout, windows & siting of condenser units. Provide new sprinkler tank, water tank & canopy to condenser units Former Rugby Club, Scalby Road 19/02310/NMA No objections |
| 4 | Proposal Site Application No. PC decision |
Dropped kerb and new gated entrance to parking & turning area 1 Derwent Close, Newby 19/02300/HS Object – see Minute 160/19 |
| 5 | Proposal Site Application No. PC decision |
Erect single storey side extension 39 Newlands Park Crescent, Newby 19/02363/HS No objections |
| 6 | Proposal Site Application No. PC decision |
Erect single storey rear extension Briar Dene Retirement Home 73 Burniston Road Newby 19/02460/NMA No objections |
| 7 | Proposal Site Application No. PC decision |
Erect orangery to rear elevation 75 Coldyhill Lane Newby 19/02466/HS No objections |
| 8 | Proposal Site Application No. PC decision |
Single storey rear extension & extension to existing garage 5 Southlands Grove, Newby 19/02476/HS No objections |
167/19 PLANNING DECISIONS – the following were received & noted:-
| 1 | Proposal
Site |
Alteration and extension of existing driveway at 48 High Street to provide vehicular access, parking and turning area to 50 High Street, Scalby 48&50 High Street, Scalby 19/01714/HS Approved (with conditions) |
| 2 | Proposal Site Application No. Decision |
Erect 2 storey side & rear extension & open porch to front elevation 90 Moor Lane, Newby 19/01859/HS Approved (with conditions) |
| 3 | Proposal Site Application No. Decision |
Non-material amendment to 19/00109/FL to allow changes to layout Land at Lady Edith’s Drive, Newby 19/01955/NMA Approved (with conditions) |
| 4 | Proposal Site Application No. Decision |
Construct access track and erect general purpose agricultural building Barmoor View Barmoor Lane Scalby 19/02102/FL Granted (with conditions) |
| 5 | Proposal Site Application No. Decision |
Convert outbuildings to form residential annexe accommodation Beacon Farm, Beacon Brow Road, Scalby NYM/2018/0776/FL Granted (with conditions) |
| 6 | Proposal Site Application No. Decision |
Erect single storey side extension 113 Hackness Road, Scalby NYM/2019/058/FL Approved (with conditions) |
168/19 PLANNING MATTERS RECEIVED AFTER 5/11/19 – the following was received:-
| 1 | Proposal Site Application No. PC decision |
Erect sunroom to rear 30 Duchy Avenue, Scalby 19/02592/HS No objections |
169/19 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
169/19.1 CAP Group – Cllr. Towse gave a summary of items raised at the recent meeting. Next meeting 23/1/20.
169/19.2 NYMNP Coastal Forum – On behalf of Cllr. Thompson, the Clerk reported items discussed at the recent meeting had included an update on the cinder track, a presentation by the senior coastal ranger on the work of his team , a presentation by North York Moors apprentices on the work of the Apprentice Scheme and details of the Village Improvement Scheme. Next meeting 27/4/20.
169/19.3 Yorkshire Local Councils’ Association –Next meeting 6/2/20 (Cllr. Towse).
169/19.4 Twinning Association – No report to receive.
169/19.5 Other reports not previously notified – Cllr Towse reported he had attended the Remembrance Day service at Scalby Church & laid a wreath on behalf of the Parish Council.
170/19 CIRCULATION – None.
171/19 EXCLUSION OF PRESS AND PUBLIC
Resolved that in accordance with section 1 of the Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the next item of business on the grounds it related to contract negotiations for a property.
At this point (7.46pm) Borough Cllr. Sharma left the room.
172/19 PREMISES [Minute 154/19 refers] Received & noted Chairman’s verbal report on meetings with community facilitator and specialist consultants re. the public consultation work needed to secure long-term premises and aspirations to create a community hub in any such premises. It was hoped the consultants would be giving a presentation at the December council meeting. A task group or committee may need to be set up in the future to progress the project and Cllrs. Langmead, Snow and Wiles expressed an interest in being involved.
There being no further business, the Chairman declared the meeting closed at 8.10pm.
R. Towse, Chairman
Dated: 10th December 2019