MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 12th March 2014 at 7pm
PRESENT: Councillor Mrs G Kendall (Chairman), Councillors D Bastiman, S Foote, S Gething, R Pickersgill, Mrs C Snow, R Thompson, R. Towse, and A Tyson.
ALSO IN ATTENDANCE: Mrs J Marley (Clerk), County Cllr. A Backhouse, P Staveley (In Bloom), G. Edwards (York Potash (left 7.08pm), 1 member of public (left 7.08pm).
ABSENT: Cllrs. Mrs E Black, W Black, TW Miller, B. Watson, Borough Cllrs. Mrs S Backhouse and A. Jenkinson, P. Afford (Football/Cricket Club).
33/14 APOLOGIES FOR ABSENCE
Received and accepted from Cllrs. Mrs E Black, W Black, TW Miller and B Watson (away), and P. Afford (prior commitment).
34/14 DECLARATIONS OF INTEREST –
34/14.1 Cllr. Bastiman declared a personal interest in agenda items 11, 12, and 13 as he was a SBC Cabinet member and held the Strategic Planning and Regeneration portfolio.
35/14 MINUTES
35/14.1 RESOLVED the minutes of the Council Meeting held on 12th February 2014 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER At 7.03pm, Standing Orders were suspended to allow the Public Open Forum.
36/14 PUBLIC OPEN FORUM – Request from a parishioner for double yellow lines to be placed on Throxenby Lane in the vicinity of the old police houses (blind summit on approach to entrance to Throxenby Hall and parking often on both sides of road). Mr Edwards gave an update on the proposed potash mining – the potash would now be transported to Teesside via an underground tunnel. It was hoped this would address many of the environmental concerns and it would considerably reduce the amount of buildings required at the minehead. It was anticipated a planning application would be submitted in Summer 2014.
PROCEDURAL MATTER At 7.06pm, Standing Orders were resumed.
37/14 MATTERS RAISED IN PUBLIC OPEN FORUM – Council fully supported the request for double yellow lines and Clerk instructed to write to NYCC Highways asking for a Traffic Regulation Order to be put in place. Report by Mr Edwards on potash mining project was noted.
At this point, the member of public & Mr Edwards left the meeting.
38/14 POLICE REPORT RECEIVED written report covering Newby and Scalby area [circulated with agenda].
39/14 EXTERNAL REPORTS
39/14.1 County and Borough Council:- Cllr. Backhouse reported he was already aware of parking problems in the vicinity of Newlands shops and Newby Primary School and damage to grass verges at various location due to inconsiderate parking. He also reported there was a possibility that library hours would be reduced again.
In response to a question from Cllr. Thompson regarding the diversion of Church Beck, the bird’s mouth fencing and collapsed beck side on Hackness Road, Cllr. Bastiman reported progress remained painfully slow. £100,000 had been secured from the Environment Agency for the diversion and £30,000 was in the 14/15 NYCC budget for sheet piling of the beck side but no start date was yet available.
39/14.2 FONSA:- No report to receive.
39/14.3 In Bloom:- Mr Staveley reported it was hoped to start work on removing the hedge at Stony Lane corner in the next week. Potato planting at the schools would also begin in the next week. In Bloom judging for the spring competition was likely to be week commencing 7th April.
40/14 COUNCILLOR’S REPORTS & UPDATES
40/14.1 RECEIVED & NOTED update [circulated with agenda] from Clerk on highway & footpath and other general matters since last meeting.
40/14.2 RECEIVED & NOTED various matters reported by councillors (illegal 30mph signs, mud on road, potholes/road surface problems), which Clerk will pass to relevant authority.
41/14 CORRESPONDENCE
41/14.1 Received & noted letter from NYMNP dated 11/21/14 [circulated with agenda] regarding Moorsbus.
41/14.2 Received & noted the Issues and Options consultation on the county’s Minerals and Waste Joint Plan was now underway and runs till 11th April 2014. Brief details were held by the Clerk, full document was available online. Cllr. Thompson encouraged members to read the document since it covered fracking (for which there would be no compensation for land & property damage under proposed new rules) as well as potash extraction.
41/14.3 Noted anonymous correspondence of a personal nature in respect of a councillor was received at this office on 28th February 2014. In response to a question regarding the nature of the allegations & identity of the councillor, the Clerk reported the documents related to historical applications for benefits made to the DWP and were submitted in the name of Cllr. Miller. Cllr. Bastiman gave an assurance to Council that Cllr. Miller & his partner had seen a copy of the documents. That being the case, Council resolved 1] not to give a copy of the documents to Cllr. Miller, 2] the documents be destroyed and 3] no other action be taken.
41/14.4 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – none.
FINANCE & GENERAL PURPOSES ISSUES
42/14 FINANCIAL MATTERS [tabled at meeting unless otherwise stated]
42/14.1 RESOLVED the Schedule of Accounts to be paid for February 2014, Schedule 11 be approved & paid.
42/14.2 Funding 2014/15 Best Kept Garden Competition – Resolved to sponsor 2 additional categories (Medium Gardens and Container/Hanging baskets) at a cost of £50 each.
42/14.3 Management of Council’s funds – received Responsible Financial Officer’s report & recommendations [circulated with agenda] and resolved to allow the bond which matured on 6/3/14 to roll over into a bond maturing on 16/3/15.
42/14.4 Gift for 2014 Pornic visit [Minute 26/14.2 refers] – Cllr. Thompson’s report on cost of engraved silver tray was received and it was resolved he should proceed with the purchase of an engraved, round, nickel plated tray. Simply Brass were unable to provide the entertainment due to it being a daytime event. Cllr. Foote proposed that after this year no gifts were purchased until the 50 year anniversary, at which point there should be a substantial gift. Clerk reported that some years back council had agreed purchase of gifts would be limited to anniversaries at 5, 10, 15 years etc. however in practice this had not taken place. Resolved 1] Cllr. Thompson to mention the purchase of gifts to the Twinning Association and 2] Cllr. Foote’s proposal be considered at the April Council meeting.
ENVIRONMENT AND DEVELOPMENT ISSUES
43/14 PLANNING APPLICATIONS & APPEALS NOTIFIED:
Comments were agreed as follows:-
| 1 | Proposal Site Applicant Application No. PC decision |
Re-branding of Tesco Express including re-painting of building fabric and new signage Tesco Express 83 – 85 Burniston Road Newby Tesco Stores Ltd 14/00303/AA Much of work already done. To place on record that council takes dim view of applicants who carry out work which is the subject of a planning application prior to the determination of that application. |
| 2 | Proposal Site Applicant Application No. PC decision |
Erect first floor extension to form bedrooms 3 The Crescent, Throxenby Lane, Newby Mr & Mrs J O’Doherty 14/00344/HS No objections |
44/14 PLANNING DECISIONS AND WITHDRAWALS
The following were NOTED:
| 1 | Proposal Site Applicant. Planning Inspectorate’s decision |
APPEAL against refusal of 12/00058/COND (function & events with amplified music outside clubhouse in relation to condition 42 of 06/01737/FL) Scarborough RUFC, Silver Royd Scarborough RUFC Appeal dismissed |
| 2 | Planning enforcement enquiry (9 Sept. 2013) re. agricultural building on land off Throxenby Lane – no action required as an agricultural development certificate is in force. | |
45/14 PLANNING MATTERS RECEIVED AFTER 4/3/14 –
The following had been previously notified to the 11 councillors on email and comments were agreed as follows:-:
| 1. | Proposal Site Applicant Application No. Notification PC decision |
Extension of existing public house and conversion of managers flat to hotel bedrooms The Plough, 21 High Street, Scalby Qdos entertainment group 14/00381/FL Email to councillors 11/3/2014 @07:44 Broadly supportive though minor concerns regarding parking and arrangements for overnight guests vis à vis staff accommodation/night porter. Some councillors still to view the application, so agreed their comments be given to Clerk by 19/3/14, who would then use her delegated powers to submit Council’s final comments. |
OTHER MATTERS
46/14 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
46/14.1 CAP Group. – no report, next meeting 29/4/14.
46/14.2 Roads Liaison Committee –last meeting 27/2/14. No report to receive as Cllr. Watson absent and Cllr Thompson had not been able to attend.
46/14.3 NYMNP Coastal Area Parish Forum – last meeting 25/2/14. Cllr. R I Thompson reported items discussed included 1] an explanation of the criteria for significant changes in planning applications before an application was sent back to the Parish Council for further comment; 2] oil buying groups and 3] the staffing changes at Scarborough Borough Council which affect the Cindertrack.
46/14.4 North Yorkshire and Cleveland Coastal Forum – no report, Executive committee meeting 25/3/14 (Cllr Watson).
46/14.5 Yorkshire Local Councils’ Association – no report, next meeting 2/6/14
46/14.6 Twinning Association – Cllr. Thompson reported Mrs Lee would provide a buffet/light tea for £5-50 per head & this was accepted. Cllr. Pickersgill offered to sort out the wine for the reception and this too was accepted. Overall cost has already been agreed as not in excess of £1,200 [see Minute 26/14.2].
46/14.7 Yorkshire Coast & Moors County Area Committee – no report, next meeting 9/4/14 (Cllr Thompson)
46/14.8 North York Moors National Park Authority – Cllr. R I Thompson (in his capacity as a member of the Authority) reported it was intended the LEADER grants for 2015-2020 would focus on job creation. He also reported the authority now anticipated a new planning application for the extraction of potash would be submitted July/August 2014.
46/14.9 CPRE – no report, next meeting believed to be 20/3/14 (Cllr. Mrs Kendall).
47/14 CIRCULATION – None.
There being no further business on the agenda, the Chairman declared the meeting closed at 8.12pm.