MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL
held in the Rickinson Hall, St. Laurence’s Church Rooms, Scalby,
on Wednesday, 12th February 2020 at 7pm.
PRESENT: Councillor R Towse (Chairman), Cllrs. D Bastiman, S Foote, R Holliday, D Langmead, PC Snow.
ALSO IN ATTENDANCE: R Kendall (In Bloom), Mrs J Marley (Clerk).
ABSENT: Cllrs. E Black, G Edmunds, P Harriott, R Pickersgill, D Sutton, R Thompson, D Wiles, County Cllr. A Backhouse, Borough Cllrs. N Heritage, H Lynskey, E Murphy.
The Chairman reminded those present that filming, photographing or audio recording of the proceedings was allowed – persons wishing to record were asked to notify the Clerk of their intention prior to the start of the meeting. In the interests of encouraging public participation, it was requested that anyone filming did not include members of the public “in shot”.
20/20 APOLOGIES FOR ABSENCE Received & accepted from Cllrs. Black and Pickersgill (health), Cllrs. Edmunds (work commitment), Cllrs. Harriott, Sutton and Wiles (family commitment), Cllr. Thompson (pantomime rehearsal), Borough Cllr. Heritage (work). It was agreed the Chairman would write to the absent members to remind them of their responsibilities.
21/20 DECLARATIONS OF INTEREST
21/20.1 Received from Cllr Bastiman – non-pecuniary – agenda items 11 and 13 as he was a member of SBC’s Planning Committee.
22/20 MINUTES
22/20.1 Having been previously circulated, the minutes of the Council Meeting held on 8th January 2020 were approved as a correct record and signed by the Chairman.
23/20 PUBLIC OPEN FORUM No public present.
24/20 MATTERS RAISED IN PUBLIC OPEN FORUM None.
25/20 POLICE REPORT Written reports for Newby and Scalby received & noted.
26/20 EXTERNAL REPORTS
26/20.1 County Council:- No matters to report.
26/20.2 Borough Council:- Cllr. Sharma reported a recent walk of Newby Ward had highlighted a parking problem in Gatesgarth Close thought to be connected to the nearby school.
26/20.3 In Bloom:- Mr Kendall reported it was looking hopeful that the garden competition would be revived this year – likely to be on a non-competitive basis, judging probably late June/early July, all properties to be considered but only what could be seen from the pavement would be judged. Also considering entering the parish into Yorkshire In Bloom. Daffodil and crocus bulbs had been planted [Minute 128/19.3 refers] – Council agreed to purchase all the bulbs on the invoice instead of just those previously agreed on the grounds all had been planted within the parish and the cost remained under £200. A cheque for £162-00 payable to Newby & Scalby In Bloom Group was authorised and signed by Cllrs. Bastiman and Snow.
27/20 COUNCILLOR’S REPORTS & UPDATES
27/20.1 Received & noted update [circulated with agenda] from Clerk on highway, footpath and other general matters since last meeting.
27/20.2 Reports from Councillors of any highway & footpath or general matters requiring attention – none.
27/20.3 Received & noted update [circulated with agenda] from T. Boden on community engagement project. The Chairman reminded councillors the Clerk needed details of member’s availability for the community engagement day on 21st March as a matter of urgency (noted Cllrs. Bastiman & Edmunds had longstanding prior commitments on that day). Chairman also asked members for a 100-150 word bio and a photograph for the Council’s new website.
28/20 CORRESPONDENCE
28/20.1 Over-height boundary fences – noted the Borough Council’s response to two requests for enforcement in respect of recently erected over-height fences [circulated with agenda]. Agreed the response was unacceptable and most disappointing; to continue to report breaches with a request for enforcement. Clerk to make enquiries via YLCA and Clerks & Councils Direct to see what the experience of other councils was in similar matters. To report to future meeting.
28/20.2 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – none.
29/20 FINANCIAL MATTERS
29/20.1 Resolved the Schedule of Accounts Payable for February 2020 (Schedule 11, £4,749.19) be approved. Cllrs. Langmead and Towse to do the online authorisations on the Unity Trust accounts within 24 hours. Unity cheque signed by Cllrs. Bastiman & Snow.
29/20.2 Internal auditor’s report for October-December [circulated with agenda] – received & noted.
29/20.3 NS&I account – agreed signatories be updated – Clerk to be first named signatory in order to receive all correspondence, Cllrs. Bastiman, Holliday and Langmead to be other named signatories. Mandate to remain unchanged.
29/20.4 Parking – Chairman’s verbal report on problems in the parish received & noted. Agreed Clerk to ask SBC Parking Services for 1] number and duration of enforcement visit to parish in last 12 months,2] number of tickets issued and income derived therefrom in same period; 3] Clerk to report to future meeting so as to allow Council to decide whether or not there was any merit in buying extra enforcement time from SBC.
30/20 PLANNING APPLICATIONS NOTIFIED
| 1 | Proposal Site Application No. PC decision |
Erect single storey rear extension 35 Fieldstead Crescent, Newby 19/02828/HS No objections |
| 2 | Proposal Site Application No. PC decision |
Erect 2 storey side extension and single storey rear extension 36b Green Lane, Newby 20/00056/HS No objections |
| 3 | Proposal Site Application No. PC decision |
Erect 2 storey rear & side extension and single storey rear extension 24 Newlands Park Crescent, Newby 20/00157/HS No objections |
31/20 PLANNING DECISIONS – the following were received & noted:-
| 1 | Proposal Site Application No. Decision |
Non-material amendment to 19/00109/FL Land at Lady Edith’s Drive, Newby 19/02319/NMA Approved (with conditions) |
| 2 | Proposal Site Application No. Decision |
Erect building for dog grooming business 3 Green Lane, Newby 19/02351/FL Approved (with conditions) |
| 3 | posal Site Application No. Decision |
Erect rear extension 2 Barmoor Close, Scalby 19/02373/HS Approved (with conditions) |
| 4 | Proposal Site Application No. Decision |
Erect two 2storey side extensions 21 The Close, Newby 19/02514/HS Refused |
| 5 | Proposal Site Application No. Decision |
Remove existing timber sliding sash windows, replace with uPVC windows to match design Flats 1 and 7 Scalby Hall, 3 Hall Park Close, Scalby 19/02570/HS Approved (with conditions) |
| 6 | Proposal Site Application No. Decision |
Erect detached two bedroom bungalow Land adjacent 1 Hamilton Close, Scalby 19/02618/FL Approved (with conditions) |
| 7 | Proposal Site Application No. Decision |
Convert & extend existing owners accommodation to form 10no. letting bedrooms and provide additional parking area Wrea Head Hotel, Barmoor Lane, Scalby 19/02730/FL Approved (with conditions) |
| 8 | Proposal Site Application No. Decision |
Erect single storey side extension to create self-contained annexe 5 Barmoor Green, Scalby 19/02754/HS Approved (with conditions) |
| 9 | Proposal Site Application No. Decision |
Erect single storey rear extension 1 Sycamore Park, Newby 19/02842/HS Application Permitted (with conditions) |
| 10 | Proposal Site Application No. Decision |
Non-material amendment to 19/00109/FL (changes to levels across site in order to get adoptable highway gradients) Land at Lady Edith’s Drive, Newby 19/02913/NMA Approved (with conditions) |
32/20 PLANNING MATTERS RECEIVED AFTER 4/2/2020
| 1 | Proposal Site Application No. PC decision |
Install replacement windows in uPVC 18 East Park Road, Scalby 20/00116/HS No objections |
| 2 | Proposal Site Application No. PC decision |
Erect double garage 30 North Street, Scalby 20/00207/HS No objections |
| 3 | Proposal Site Application No. PC decision |
Enlarge opening in rear wall to form patio door, block up side window, install new front door 2 Goldenfields, High Street, Scalby 20/00256/HS No objections |
33/20 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
33/20.1 CAP Group – Cllr. Towse reported fraud continued to be a major concern along with shed burglaries. Next meeting 23/4/20.
33/20.2 NYMNP Coastal Forum – Next meeting 27/4/20.
33/20.3 Yorkshire Local Councils’ Association –A presentation on Section 106 monies had been given by David Walker (Head of SBC Planning). Next meeting 4/6/20 (Cllr. Towse).
33/20.4 Twinning Association – Cllr. Sutton had submitted a report on the AGM on 23/1/20 – plans well in hand for this year’s visit of the Porniçais. The current Management Committee remains in situ by agreement. Next meeting 18/2/20, 1745 at Rugby Club (Cllr. Thompson).
33/20.5 Other reports not previously notified – None.
34/20 CIRCULATION – None.
At this point (8.10pm) Borough Cllr. Sharma and Mr Kendall left the meeting.
35/20 PREMISES [Minute 19/20 refers]
Cllr. Towse reported on the social media accounts on Facebook, Instagram and Twitter – Facebook was the most successful and posts were reaching several thousand people. Updating of the Parish Council’s website continued. He also reminded members of the need for them to confirm their availability for the Community Engagement Day planned for 21st March.
There being no further business, the Chairman declared the meeting closed at 8.23pm.
- Towse, Chairman
Dated: 11th March 2020