MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 12th February 2014 at 7pm
PRESENT: Councillor Mrs G Kendall (Chairman), Councillors D Bastiman, S Foote, S Gething, Mrs C Snow, R Thompson, R. Towse, A Tyson and. B Watson
ALSO IN ATTENDANCE: Mrs J Marley (Clerk), B. Kendall (update on cinder track), P Staveley (In Bloom), 1 member of public (to 7.18pm).
ABSENT: Cllrs. Mrs E Black, W Black, TW Miller, R Pickersgill, County Cllr. A Backhouse, Borough Cllrs. Mrs S Backhouse and Jenkinson, P. Afford (Football/Cricket Club).
17/14 APOLOGIES FOR ABSENCE
Received and accepted from Cllrs. Mrs E Black, W Black and TW Miller (away), R Pickersgill (poorly) and P. Afford (prior commitments).
18/14 DECLARATIONS OF INTEREST –
18/14.1 Cllr. Bastiman declared a personal interest in agenda items 12, 13 and 14 as he was SBC Cabinet member and held the Strategic Planning and Regeneration portfolio.
18/14.2 Cllr. Mrs Kendall declared a personal interest in agenda item 10.3 (plotholder).
18/14.3 Cllr Watson declared a personal interest in agenda item 12 as he was a member of SBC’s Planning Committee.
19/14 MINUTES
19/14.1 RESOLVED the minutes of the Council Meeting held on 8th January 2014 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER
At 7.05pm, Standing Orders were suspended to allow the Public Open Forum.
20/14 PUBLIC OPEN FORUM – Mr Kendall gave members a written update [tabled at meeting as an addendum to agenda item 8.1] on the cinder track. This included the fact that he (in his capacity as Cinder Track Improvement and Management Supervisor) had been made redundant by Scarborough Borough Council, his contract ending on 13/4/14.
A resident from Linden Road explained the broken down fence around Scalby School’s playing field was being replaced with a metal security fence – the ground and footpath behind Linden Road was standing in water and the resident. complained that someone had scraped out a channel which had drained all this standing water down into his garden.
PROCEDURAL MATTER At 7.14pm, Standing Orders were resumed.
21/14 MATTERS RAISED IN PUBLIC OPEN FORUM – Mr Kendall’s report was noted. Council resolved to place on record their thanks to Bob and his team for how well they’d looked after track. Council also resolved to withhold its donation for £1,000 towards the cost of a youth apprenticeship [Minute 9/14.1 refers]. The matter could be re-considered when it was known how and by whom maintenance of the cinder track would be carried out.
As it was not known who was responsible for scraping out the channel from the playing field into the Linden Road garden (and ultimately the Education Dept was responsible for the replacement of the playing field fence), the householder was given the contact details for P. Dwyer (NYCC Director of Education).
At this point, the member of public left the meeting.
22/14 POLICE REPORT
RECEIVED written report covering Newby and Scalby area [circulated with agenda].
23/14 EXTERNAL REPORTS
23/14.1 County Council:- Cllr. Bastiman reported NYCC was likely to increase its precept for 2014/15 by 1.99%. This increase would still result in cuts across the whole council since there were savings of £80 million remained to be made.
23/14.2 Borough Council:- Cllr. Bastiman reported SBC was likely to freeze its precept for 2014/15 and take the 1% grant offered by central government. Central government grants from financial years 2009/10, 2011/12 and 2012/13 were to be built into the base grant from government.
23/14.3 FONSA:- No report to receive.
23/14.4 In Bloom:- Mr Staveley reported six new tubs were to be purchased at a cost of £106 each. Scalby School was helping with the design of the flower beds and Yorkshire Coast College had also offered to help out where possible. In response to Mr Staveley’s question as to when the bird’s mouth fencing on Hackness Road would be repaired, Cllr. Bastiman reported that the work was programmed for the final quarter of the current financial year. The written report by Mr Kendall [circulated with agenda] regarding forthcoming work at Stony Lane corner was noted.
24/14 COUNCILLOR’S REPORTS & UPDATES
24/14.1 RECEIVED & NOTED update [circulated with agenda] from Clerk on highway & footpath and other general matters since last meeting.
24/14.2 RECEIVED & NOTED various matters reported by councillors (road chippings in need of removal, potholes/road surface problems), which Clerk will pass to relevant authority.
25/14 CORRESPONDENCE
25/14.1 Received letter from NYMNP dated 22/1/14 regarding LEADER programme 2015-2020. Resolved Cllr. Mrs Kendall to attend the consultation event at Burniston Village Hall on Tuesday 25/2/14 2pm-4pm
25/14.2 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – none.
FINANCE & GENERAL PURPOSES ISSUES
26/14 FINANCIAL MATTERS [tabled at meeting unless otherwise stated]
26/14.1 RESOLVED the Schedule of Accounts to be paid for February 2014, Schedule 11 be approved & paid.
26/14.2 [Tabled by Cllr. Thompson] Twinning 25th Anniversary. Visit by Pornic to Scalby 19-24 June 2014. Cllr. Thompson explained the Civic dinner was to be held at the Rugby Club on the evening of 21st June. Tickets likely to be £31-50 each including wine. The SANTA committee wished to know if the Parish Council would like to combine the Civic Reception with the dinner. Following robust debate it was resolved not to combine the Civic Reception with the Civic Dinner. The Civic Reception would be held as a separate event in the community hall at lunchtime on 20th June, costs not to exceed £1,200 and Mrs Lee to be asked to do the catering. Cllrs. Mrs Kendall, Mrs Snow and Thompson to liaise with the SANTA committee regarding entertainment etc. Further resolved Cllr. Thompson to report to March meeting as to whether an engraved silver tray could be purchased for £150-£200.
26/14.3 Duchy of Lancaster triennial rent review for allotments – RECEIVED letter proposing increase from £770 per year to £815 with effect from 25/3/2014. RESOLVED increase be accepted, Clerk authorised to sign confirmation of acceptance of increase.
26/14.4 Rural verge cutting 2014/15 – NOTED increase in cost to £1,200 +VAT due to contractor no longer able to hold prices at 2011 level. RESOLVED increase be accepted.
26/14.5 Internal Auditor’s report [circulated with agenda] on Schedules 7-9 RECEIVED & NOTED.
26/14.6 RECEIVED Responsible Financial Officer’s report [circulated with agenda] on Council’s banking arrangements and RESOLVED to remain with the Nat West, situation to be reviewed after April 2015.
27/14 GENERAL PURPOSE & REGULATORY MATTERS
27/14.1 Agreement for Community Asset Transfer of Seats – RECEIVED Clerk’s report & draft agreement with SBC [circulated with agenda] & RESOLVED Council entered into agreement with Scarborough Borough Council for transfer of the amenity seats within the parish. Agreement signed by Cllrs. Gething and Mrs Kendal plus Mrs Marley (in her capacity as Proper Officer). Clerk to send agreement to SBC for their signatures.
27/14.2 RECEIVED report & resolution [circulated with agenda] by Cllr. Towse regarding discretionary grants and RESOLVED “Council adopts the attached grants policy until 31st March 2015, effective from 1st April 2014 in terms of considering grants, said policy to be first reviewed 9 months after adoption or at the January 2015 meeting whichever is the later then annually thereafter. Amount budgeted for grant expenditure in 2014/15 to be £5,000”.
27/14.3 NOTED Clerk’s verbal report that a local hunt crossed the allotments on 1st February 2014. RESOLVED the Clerk to write to the Masters of the Derwent and the Staintondale Hunts to the effect that the hunt and its followers did not have permission to be on the allotments for any purpose.
ENVIRONMENT AND DEVELOPMENT ISSUES
28/14 PLANNING APPLICATIONS & APPEALS NOTIFIED:
Comments were agreed as follows:-
| 1 | Proposal Site Applicant Application No. PC decision |
Extension to first floor gable end 1 Linden Road Newby Mrs Angela Hartley 13/02684/HS No objections |
29/14 PLANNING DECISIONS AND WITHDRAWALS
The following were NOTED:
| 1 | Proposal Site Application No. SBC decision |
Change of use of existing community building (D1) to business start up centre (B1) Temperance Hall, North Street, Scalby 13/02490/FL Granted |
| 2 | Proposal Site Application No. SBC Decision |
Erect two storey side extension. 52 Newlands Park Crescent, Newby 13/02537/HS Granted |
| 3 | Proposal Site Application No. SBC Decision |
Erect porch to front and two storey extension to side 16 Harewood avenue, Newby 13/02633/HS Granted |
| 4 | Proposal Site Application No. NYMNP Decision |
Potash extraction and minehead Dove’s Nest Farm, Sneaton NYM/2013/0062/MEIA Withdrawn by applicant |
30/14 PLANNING MATTERS RECEIVED AFTER 4/2/14 –
The following had been previously notified to the 11 councillors on email and comments were agreed as follows:-:
| 1 | Proposal Site Applicant Application No. Notification PC decision |
Erect agricultural building to house livestock & general purpose storage Beacon Cottage Farm, Barmoor Lane, Scalby Mr B Thompson NYM/2014/0020/FL Email to councillors 6/2/2014 @13:08 No objections |
| 2 | Proposal Site Applicant Application No. Notification PC decision |
Single storey extension linked to 1½ storey extension to dwelling 22 Duchy Avenue, Scalby Mr K Jennings 14/00203/HS Email to councillors 10/2/2014 @07:44 Object, contrary to saved Local Plan policies H10 (B and E) and E14 (A) |
OTHER MATTERS
31/14 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
31/14.1 CAP Group. – Cllr. Gething reported on the meeting of 21st January where the new beat manager (PC Rogers) had introduced herself. Other matters raised included the need for cones to be put on Scalby Road when the Sunday table top sales were being held in the parish hall, problems with parking on Moor Lane and at Newlands shops, and youths on motorbikes causing disturbance.
31/14.2 Roads Liaison Committee – no report, next meeting 27th February 2014 (Cllrs Thompson and Watson)
31/14.3 NYMNP Coastal Area Parish Forum – no report, next meeting 25/2/14 (Cllrs. R I Thompson and B F Watson)
31/14.4 North Yorkshire and Cleveland Coastal Forum – no report, next meeting believed to be Sept. 2014 (Cllr Watson).
31/14.5 Yorkshire Local Councils’ Association – Cllr. Mrs Kendall reported on the meeting of 3rd February. The Chief Executives of Scarborough Borough Council and North Yorkshire County Council had each addressed the meeting regarding the 2014/15 budgets and the cuts which would be needed. All present had made strenuous complaints to NYCC regarding the very poor state of the roads.
31/14.6 Twinning Association – Cllr. Thompson reported on the meetings of 24th January and 11th February. A French dinner was to be held at The Yew Tree Café on 20th March.
31/14.7 Yorkshire Coast & Moors County Area Committee – Cllr. Thompson reported the meeting of 29th January had been held at two venues. The focus of the afternoon meeting (held in Whitby) was the proposed park & ride and the new parking arrangements in Whitby.
31/14.8 North York Moors National Park Authority – Cllr. R I Thompson (in his capacity as a member of the Authority) reported DEFRA had cut their grant to the NYMNPA by 2.2% for 2014/15 and 1.6% for later years.
32/14 CIRCULATION – None.
There being no further business on the agenda, the Chairman declared the meeting closed at 8.39pm.