AGENDA FOR ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL
to be held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 12th February 2014 at 7pm.
1 APOLOGIES FOR ABSENCE To receive & approve apologies for absence.
2 DECLARATIONS OF INTEREST To receive any declarations of interest in items on this agenda (form enclosed)
3 MINUTES To approve and sign as a correct record the minutes of the Council Meeting held on 8th January 2014. (enclosed)
PROCEDURAL MATTER To suspend Standing Orders so as to allow the Public Open Forum.
4 PUBLIC OPEN FORUM Matters which members of the public wish to raise.
PROCEDURAL MATTER To resume Standing Orders.
5 MATTERS RAISED IN PUBLIC OPEN FORUM To agree action as appropriate on matters raised in Public Open Forum.
6 POLICE To receive Police report [enclosed] and give details of any new issues requiring attention.
7 EXTERNAL REPORTS
To receive reports from the following:
7.1 County Council – County Cllrs. Backhouse and/or Bastiman.
7.2 Borough Council – any ward councillor for Newby or Scalby
7.3 FONSA – committee member
7.4 In Bloom Group – Mr Staveley. Also see email [enclosed] from Mr Kendall (In Bloom Treasurer).
8 COUNCILLOR’S REPORTS & UPDATES
8.1 To receive update [enclosed] from Clerk on highway & footpath or general matters since last meeting.
8.2 To receive reports from Councillors of any highway & footpath or general matters requiring attention [form enclosed].
9 CORRESPONDENCE
9.1 LEADER programme 2015-2020 – consultation event, Burniston Village Hall Tuesday 25/2/14 2pm-4pm – to agree who is to attend.
9.2 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency:-
FINANCE & GENERAL PURPOSES ISSUES
10 FINANCIAL MATTERS (To be tabled at the meeting unless otherwise indicated)
10.1 To approve the Schedule of Accounts to be paid for February 2013, Schedule 11.
10.2 Twinning 25th Anniversary. Visit by Pornic to Scalby 19-24 June 2014 – (Cllr. Thompson) to consider arrangements & an increase in cost of gift and agree action as appropriate
10.3 Duchy of Lancaster triennial rent review for allotments – to receive letter proposing increase from £770 per year to £815 with effect from 25/3/2014 and agree action as appropriate
10.4 Rural verge cutting 2014/15 – to note increase in cost to £1,200 +VAT (contractor no longer able to hold prices at 2011 level).
10.5 To receive & note Internal Auditor’s report [enclosed] on Schedules 7-9.
10.6 To receive RFO’s report [enclosed] on Council’s banking arrangements & agree action as appropriate.
11 GENERAL PURPOSE & REGULATORY MATTERS
11.1 Agreement for Community Asset Transfer of Seats – to receive Clerk’s report [enclosed] & agree action as appropriate.
11.2 Grant policy – to receive a report [enclosed] by Cllr. Towse and vote upon his resolution “Council adopts the attached grants policy until 31st March 2015, effective from 1st April 2014 in terms of considering grants, said policy to be first reviewed 9 months after adoption or at the January 2015 meeting whichever is the later then annually thereafter. Amount budgeted for grant expenditure in 2014/15 to be £5,000”.
11.3 To note that a local hunt crossed the allotments on 1st February & to agree action on Clerk’s recommendation that she write to the Masters of the Derwent and the Staintondale Hunts to the effect that the hunt and its followers do not have permission to be on the allotments for any purpose.
ENVIRONMENTAL AND DEVELOPMENT ISSUES
12 PLANNING APPLICATIONS & APPEALS NOTIFIED:
To consider the following:-
| 1 | Proposal Site Applicant Application No. SBC decision |
Extension to first floor gable end 1 Linden Road Newby Mrs Angela Hartley 13/02684/HS Committee |
13 PLANNING DECISIONS AND WITHDRAWALS
To note the following:
| 1 | Proposal Site Application No. SBC decision |
Change of use of existing community building (D1) to business start up centre (B1) Temperance Hall, North Street, Scalby 13/02490/FL Granted |
| 2 | Proposal Site Application No. SBC Decision |
Erect two storey side extension. 52 Newlands Park Crescent, Newby 13/02537/HS Granted |
| 3 | Proposal Site Application No. SBC Decision |
Erect porch to front and two storey extension to side 16 Harewood avenue, Newby 13/02633/HS Granted |
| 4 | Proposal Site Application No. NYMNP Decision |
Potash extraction and minehead Dove’s Nest Farm, Sneaton NYM/2013/0062/MEIA Withdrawn by applicant |
14 PLANNING MATTERS RECEIVED AFTER 4/2/14 – To agree comments/action as appropriate
OTHER MATTERS
15 REPORTS ON OUTSIDE BODIES & EVENTS ATTENDED
To receive reports from representatives:
15.1 CAP Group. – meeting 21/1/14 (Cllr. Gething)
15.2 Roads Liaison Committee – no report, next meeting possibly Feb. 2014 (Cllrs Thompson and Watson)
15.3 NYMNP Coastal Area Parish Forum – no report, next meeting 25/2/14 (Cllrs. R I Thompson and B F Watson)
15.4 North Yorkshire and Cleveland Coastal Forum – no report, next meeting believed to be Sept. 2014 (Cllr Watson).
15.5 Yorkshire Local Councils’ Association – meeting 3/2/14 (Cllr. Mrs Kendall)
15.6 Twinning Association – last meeting 24/1/14 (Cllrs. Mrs C. Snow and R I Thompson)
15.7 Yorkshire Coast & Moors County Area Committee – meeting 29/1/14 (Cllr Thompson)
15.8 North York Moors National Park Authority – Cllr. R I Thompson (in his capacity as a member of the Authority) to provide feedback on matters of interest within the parish.
16 CIRCULATION To be tabled at meeting.
J Marley, Clerk to the Council and RFO,
Council Offices, Newby and Scalby Community Hall, Scalby Road, Scalby,
Scarborough YO13 0RA. Tel: (01723) 354018
Email: clerk@newbyandscalbypc.org.uk
Wednesday 5 February 2014