MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 12th December 2012 at 7pm
PRESENT: Councillor TW Miller (Chairman), Councillors S Gething, Mrs G Kendall, R Pickersgill, Mrs C Snow, R Thompson, BF Watson.
ALSO IN ATTENDANCE
County Cllr. A Backhouse to 8.15pm, B. Kendall (FONSA and In Bloom), Mrs J Marley (Clerk)
ABSENT: Cllrs. D Bastiman, E Black, W. Black, S. Foote and A Tyson, County Cllr. Mrs Swiers; Borough Cllrs. Cooper and Jenkinson; R. Kaye (SBC Liaison).
154/12 APOLOGIES FOR ABSENCE
Received and accepted from Cllrs. D Bastiman and Foote (prior commitments), Cllrs. E and W Black (absence approved on minute 148/12.3) and Cllr. Tyson (work commitments), R. Kaye (no reason given), P. Afford (prior commitment).
155/12 DECLARATIONS OF INTEREST
155/12.1 Received from Cllr. Watson – pecuniary – agenda item 12 as he was a member of the Borough Council’s Planning & Development Committee.
155/12.2 Received from all councillors present – pecuniary – agenda item 10.5 as they owned property within the parish.
156/12 MINUTES
156/12.1 RESOLVED the minutes of the Council Meeting held on 14th November 2012 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER At 7.03pm, Standing Orders were suspended to allow the Public Open Forum.
157/12 PUBLIC OPEN FORUM
Cllr. Thompson reported he understood the wind turbine application at Scalby Hayes had been refused though an appeal may be submitted.
PROCEDURAL MATTER At 7.04pm, Standing Orders were resumed.
158/12 MATTERS RAISED IN PUBLIC OPEN FORUM Information NOTED.
159/12 POLICE REPORT RESOLVED written report (tabled at meeting) be received.
160/12 EXTERNAL REPORTS
160/12.1 County Council:- County Councillor Backhouse reported volunteers would be increasing Scalby library’s opening hours from 5/1/2013 by opening 1-7pm Wednesdays and 1-4pm Saturdays. A public meeting about the proposed turning off of streetlights had been useful although NYCC was strongly resisting some of the changes being requested as a result of the consultation. Several councillors were of the view anything which came about as a result of the consultation would be ignored as the decision had already been made by NYCC.
160/12.2 Borough Council:- No report to receive.
160/12.3 FONSA:- Mr Kendall reported all plots were now let; there was to be an extraordinary general meeting in February to consider varying the constitution so as to hold meetings quarterly instead of monthly; work would be needed to the access road at the sea cut end of the allotments.
160/12.4 In Bloom:- Mr Kendall reported the group was awaiting consent of NYCC Highways to site permanent planters & shrub beds at various locations; he also asked if the Parish council would continue to provide financial support to the In Bloom group & Council confirmed this was the case; in view of the poor standard of verge cutting in 2012 he asked if pressure could be brought to bear on SBC to keep the verges tidy & well cut in the weeks before In Bloom judging.
160/12.5 Scalby Football Club:- No report to receive.
At this point County Cllr. Backhouse left the meeting.
161/12 COUNCILLOR’S REPORTS & UPDATES
161/12.1 RECEIVED report from Cllr. Miller on the YLCA Regional Training Conference on Sat 29th September 2012 & NOTED he had left early due to illness.
161/12.2 RECEIVED & NOTED report [circulated with agenda]. from Cllr. Bastiman on meeting of Newby & Scalby Flood Working Group on 16/10/12.
161/12.3 RECEIVED & NOTED update [circulated with agenda] from Clerk on highway & footpath matters since last meeting.
161/12.4 Highway & footpath or general matters reported by councillors as requiring attention:- 1] potholes at Newlands shops and chemist on Scalby Road; 2] verge churned up at 5 Cross Lane due to parked vehicles for Tesco Express; 3] road surface Cross Lane/Coldyhill Lane area still in poor state of repair; 4] overhanging hedge at 2 Lady Edith’s Avenue. RESOLVED Clerk to pass to highways.
162/12 CORRESPONDENCE
162/12.1 RECEIVED letter from Christopher Keld Charity dated 26/11/12 [circulated with agenda] regarding re-election of Cllr. Watson as Representative Trustee. RESOLVED Cllr. Watson be re-elected for a further 3 year term (expiry 1/2/2016).
162/12.2 RECEIVED & NOTED letter from Scalby & Newby Library Volunteers dated 3rd December 2012 [circulated with agenda].
162/12.3 RECEIVED & NOTED letter from SBC Planning Enforcement regarding abandoned cars to rear of 35 & 37 Moor Lane [circulated with agenda].
FINANCE & GENERAL PURPOSES ISSUES
163/12 FINANCIAL MATTERS
163/12.1 [Deferred from November meeting] RESOLVED Cllr. Miller’s attendance at YLCA Regional Training Conference (Sat 29th September 2012) and a cheque for £72 payable to the Yorkshire and the Humber Regional Training Partnership be retrospectively authorised. It was NOTED that Cllr. Miller said he did not intend to claim mileage for attending this event.
163/12.2 RESOLVED the Schedule of Accounts for December 2012, schedule 9 be approved & paid.
163/12.3 Seats [Minute 147/12.3 refers] RESOLVED 1] Council to try to take over the seats via the Community Asset Transfer Scheme; 2] replacements to be in recycled plastic so as to minimise long-term maintenance and repair costs; and 3] £4,000 be allocated from reserves for replacement seating (£3,000) and repairs (£1,000) during 2013/14.
163/12.4 As all members of this Parish Council live in the parish or own property in the parish, each has a declarable pecuniary interest with regard to the Parish Council’s budget and precept. In the absence of definitive guidance from NALC and the YLCA regarding the impact of the repeal of the precept dispensation by the 2011 Localism Act, it was RESOLVED to grant a dispensation to all councillors until 30/4/2015 so as to enable them to speak and vote on the budget and precept.
163/12.5 RECEIVED the Responsible Financial Officer’s report on the 2012/2013 budget and suggested 2013/14 precept [circulated with agenda]. RESOLVED 1] precept to remain at £41,252; 2] £35,000 unallocated reserves to be transferred from Land Playground & Building Development Reserve to Community Infrastructure Reserve (allocated sums of £2,000 Christmas lights & £1,000 seat repairs currently held in the LPBD Reserve also to transfer to the CI Reserve). NOTED Cllr. Watson’s request that the minutes show he abstained from voting on the precept.
164/12 GENERAL PURPOSE & REGULATORY MATTERS
164/12.1 Councillor Protection Policy. An updated version (v6) of the draft circulated with the agenda was tabled at the meeting and RECEIVED. Council RESOLVED to adopt the policy for a 4 month trial period, with a review at the April 2013 Council meeting. Clerk to investigate provision of ID badges for members.
ENVIRONMENTAL AND DEVELOPMENT ISSUES
165/12 EXTENSION OF PERMITTED DEVELOPMENT RIGHTS
165/12.1 RECEIVED consultation by central government & Clerk’s report [circulated with agenda]. RESOLVED Clerk to collate councillor’s responses and submit majority as this Council’s response.
166/12 PLANNING APPLICATIONS:
The following applications were considered and the decisions taken thereon are as shown below:-
| 1 | Proposal
Site |
Amendments to windows, doors & rooflights & revised positioning of garage for new dwelling approved at 11/01654/FL Tean, Mount Pleasant, Scalby Mr & Mrs Ridley 12/02309/FL No objections |
| 2 | Proposal Site Applicant Application No. PC decision |
Erect single storey rear extension 2 The Old Nurseries, South Street, Scalby Mrs Thomson 12/02467/HS No objections |
167/12 PLANNING DECISIONS/WITHDRAWALS
The following were NOTED:-
| 1 | Proposal Site Application No. Decision |
New conservatory & replacement garage to rear 24 Red Scar Drive, Newby 12/01758/HS Granted |
| 2 | Proposal
Site |
Second storey single rear extension above existing ground floor living area to provide dressing room & en-suite to master bedroom 56 Coldyhill Lane, Newby 12/01974/HS Granted |
| 3 | Proposal Site Application No. Decision |
Erect conservatory to side 20 Green Lane, Newby 12/01977/HS Granted |
| 4 | Proposal Site Application No. Decision |
Erect front porch canopy, single storey rear extension, convert garage to ancillary accommodation with glazed link 80 Hackness Road, Scalby 12/02100/HS Granted |
| 5 | Proposal Site Application No. Decision |
First floor side extension to existing single storey 7 Cross Lane, Newby 12/02102/HS Granted |
168/12 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
168/12.1 NYMNP Coastal Area Parish Forum – Cllrs. Thompson and Watson reported matters discussed included wind farms, rural broadband, an update on the potash development and grant schemes.
168/12.2 Twinning Association – Cllr. Thompson reported next year’s visit to Pornic was provisionally arranged for 6th to 11th June. The next general meeting was 8/1/13 and the AGM was 25/1/13.
168/12.3 York and North Yorkshire Playing Fields – Neither Cllr. Mrs Snow or Cllr. TW Miller had attended the last meeting on 22/11/12. It was understood the inquorate meeting had recommended Mr Jeffels approach Humberside for information and arrange another meeting to decide the way forward for the Association.
168/12.4 Yorkshire Coast & Moors County Area Committee – Cllr Thompson reported matters discussed at the meeting on 28/11/12 had included rural broadband, proposed closure of Snainton fire station and objections to the possible closure of A&E and maternity services at Scarborough General Hospital.
168/12.5 North York Moors National Park Authority – Cllr. R I Thompson (in his capacity as a member of the Authority) reported on various meetings of the authority which he had attended.
168/12.6 CPRE – Cllr. Mrs Kendall reported on the recent AGM of the Coastal Branch – there was now a full committee. Main item discussed was the potash development, including the possible impact of the pipeline and concerns over the long-term potential subsidence and water ingress as was being experienced at Boulby mine.
169/12 CIRCULATION – None.
170/12 CONFIDENTIAL ITEMS
170/12.1 Pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 it was RESOLVED that, because of the confidential nature of the business to be transacted in relation to a legal matter, the public and the press leave the meeting during consideration of the next agenda item
170/12.2 Highway encroachment, Hay Lane [Clerk’s highway report to meeting of 12/9/12, minute 111/12.1 refers].– RECEIVED verbal reports by Cllr. Mrs Kendall & Clerk on their recent meeting with NYCC (photographs and diagrams used at the NYCC meeting were shown to all councillors). RESOLVED Council had no objections to NYCC’s proposals to require amended visibility splays.
There being no further business on the agenda, the Chairman declared the meeting closed at 9.27 pm.