MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 11th December 2013 at 7pm
PRESENT: Councillor Mrs G Kendall (Chairman), Councillors Mrs E Black, W Black, S Foote, S Gething, TW Miller, R Pickersgill, R Thompson, R Towse, and A Tyson.
ALSO IN ATTENDANCE: Mrs J Marley (Clerk), B Kendall (In Bloom), Mr & Mrs N. Thomas and 11 members of public, (Mr & Mrs Thomas and 10 members of the public left at 19:26).
ABSENT: Cllrs. D Bastiman, Mrs C Snow, B Watson, County Cllr. A Backhouse, Borough Cllrs. Mrs S Backhouse and Jenkinson, P. Staveley (In Bloom).
The Chairman called the meeting to order at 7pm and then reminded those present of the following:-
- The recording of the meeting was not permitted so all present were asked to switch off mobile phones and any other devices capable of recording;
- Councillors wishing to speak should voice their wish to the Chairman.
161/13 APOLOGIES FOR ABSENCE
Received and accepted from Cllrs. D Bastiman and B Watson (prior commitment) and P. Staveley (prior commitment). Noted that Cllr. Mrs Snow may be late due to a prior commitment.
162/13 DECLARATIONS OF INTEREST
162/13.1 Cllr. Foote declared a pecuniary interest in agenda item 12.2.
162/13.2 Cllr Thompson declared a personal interest in agenda items 12.2 as he was a member of Scalby Village Trust Management Committee.
163/13 MINUTES
163/13.1 RESOLVED the minutes of the Council Meeting held on 13th November 2013 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER At 7.02pm, Standing Orders were suspended to allow the Public Open Forum.
164/13 PUBLIC OPEN FORUM – Mr & Mrs N. Thomas outlined their proposals to sympathetically restore and re-open The Plough Inn as a high quality establishment comprising a pub, a restaurant of approximately 50 covers and 5 or 6 letting bedrooms. Concerns were expressed by others present in respect of parking and smoking – possible measures to address those concerns were outlined.
Various comments were also made in respect of the reserved matters planning application at High Mill – concerns included 1] an unlit footpath across the millennium field – who was responsible for it, 2] how the millennium field was to be maintained (and by whom) if it was enclosed by a knee-high fence, 3] the height of the bridge across the cut and its unsympathetic design, 4] the lack of facilities for disabled children at the play area and no information as to who would be responsible for repair and maintenance, 5] proposed planting plans for on-street trees since NYCC as the highway authority was removing as many street trees as possible, 6] information from a member of Scalby Village Trust that changes may have been made which required re-consultation to take place.
PROCEDURAL MATTER At 7.24pm, Standing Orders were resumed.
165/13 MATTERS RAISED IN PUBLIC OPEN FORUM – The members of public present had indicated that the proposals for The Plough Inn were generally a good idea, providing potential problems with parking and smoking were addressed. Council did not agree a view on the proposals but the comments raised at tonight’s meeting could be taken into account when it was formulating its comment on any future planning application received. In respect of High Mill, Council noted that some of the concerns expressed had also been raised by Scalby Village Trust – all would be taken into account when council agreed its comments on the application. Clerk to check if there is to be another consultation.
Mr & Mrs N Thomas and most members of public left the room at this point.
166/13 POLICE REPORT
RESOLVED written report covering Newby and Scalby (circulated with agenda) be received. Clerk to ask if figures for arson and criminal damage can be shown separately.
167/13 EXTERNAL REPORTS
167/13.1 County Council:- No report to receive.
167/13.2 Borough Council:- No report to receive.
167/13.3 FONSA:- No report to receive.
167/13.4 In Bloom:- Mr Kendall reported sponsorship for three planters at Newlands shops had now been secured.
168/13 COUNCILLOR’S REPORTS & UPDATES
168/13.1 RECEIVED & NOTED update [circulated with agenda] from Clerk on highway & footpath and other general matters since last meeting.
168/13.2 RECEIVED & NOTED Various matters reported by councillors (overhanging trees/vegetation, potholes, possible planning/highway breach on Norwich Close, unauthorised adverts attached to street furniture on Scalby Road, inconsiderate parking right across pavement near Hackness Road surgery), which Clerk will pass to relevant authority.
169/13 CORRESPONDENCE
169/13.1 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – received letter from NatWest bank stating Newby & Scalby branch was closing on 26th February 2014. Councillors felt this was a retrograde step and would adversely impact on both Council and parishioners. RESOLVED Clerk to object to closure and investigate moving Council’s banking elsewhere.
FINANCE & GENERAL PURPOSES ISSUES
170/13 FINANCIAL MATTERS [tabled at meeting unless otherwise stated]
170/13.1 RESOLVED the Schedule of Accounts to be paid for December 2013, Schedule 9 be approved & paid.
170/13.2 Funding 2014/15 – RECEIVED Clerk’s report [circulated with agenda]. RESOLVED to set a precept of £37,912 and accept the LSCT grant of £3,340.
170/13.3 Christmas lights on St. Laurence’s Schoolroom – RECEIVED Clerk’s verbal report on need to agree apportionment of costs. RESOLVED ownership and repair / maintenance costs be carried by Parish Council. It was hoped that running costs would be carried by St. Laurence’s.
171/13 GENERAL PURPOSE & REGULATORY MATTERS
171/13.1 Document Retention Protection Policy – RESOLVED with immediate effect, to add to the bottom of the document as a new paragraph “While not a document in the strict sense, for management purposes recordings of meetings are only retained until the minutes of that meeting have been approved”.
171/13.2 Electronic Devices Policy. At its meeting on 13th November 2013 Council resolved to have such a policy [see Minute 154/13.3]. A draft policy had been drawn up by Cllr. Towse and the Clerk with input from Cllr. W. Black and circulated with the agenda. There was a possibility minor changes could be required as a result of the Local Audit and Accountability Bill currently passing through parliament. Council RESOLVED to defer consideration of the draft policy to the meeting of 8th January 2014.
171/13.3 NOTED that since the November council meeting, 4 new freedom of information requests and a personal request to the Clerk for information had been received. All had been or were being dealt with. Each required discussions with the chairman and taking advice from the appropriate organisations as well as checking legislation and taking the necessary steps to deal with the requests, thereby using at least 9 hours of Clerk’s time.
ENVIRONMENT AND DEVELOPMENT ISSUES
172/13 PLANNING APPLICATIONS & APPEALS NOTIFIED:
Comments were noted & confirmed or agreed as follows:-
| 1 | Proposal
Site |
Application for approval of reserved matters consent relating to outline permission 09/00717/OL for post-phase 1 phases of mixed-use development, comprising 293 dwellings, 24 live/work units, 3,350 sqm employment floorspace, 265 sqm community floorspace, landscaping and associated infrastructure Land At High Mill Farm Station Road Scalby Provincial Land Developments Ltd 13/02272/RM Many concerns including lack of infrastructure impact studies, concentration of social housing, lack of parking, poor bridge design, unlit pathways. OBJECT. |
| Cllrs. Foote and Thompson had each declared an interest in the next application, see Minute 162/13. | ||
| 2 | Proposal Site Applicant Application No. PC decision |
Change of use of existing community building (D1) to business start-up centre (B1) Temperance Hall North Street Scalby Scalby Village Trust 13/02490/FLNo objections though concern that increased use may create parking problems especially as site is on a junction and bus route. |
173/13 PLANNING DECISIONS AND WITHDRAWALS
The following were NOTED:
| 1 | Proposal Site Application No. SBC decision |
Proposed single storey extension to the rear of property comprising 6 No en-suite bedrooms Rambla Nursing Home Ltd, 374 Scalby Road, Newby 13/00362/FL Refused |
| 2 | Proposal
Site |
Variation of condition 10 of application 4/18/537G/PA to allow deliveries and collections between 07.00 and 19.00 hours on Christmas Eve only. Proudfoot Supermarket, 401 Scalby Road, Newby 13/01837/FL Granted |
174/13 PLANNING MATTERS RECEIVED AFTER 4/12/13
| 1 | Proposal Site Applicant Application No. PC decision |
Erect two storey side extension 52 Newlands Park Crescent, Newby Mr R Dent 13/02537/HS No objections |
OTHER MATTERS
175/13 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
175/13.1 Twinning Association – Cllr. Thompson reported on the meeting of 26/11/13 where items discussed had included the possibility of extending its twinning to include the other towns Pornic was twinned with Linz am Rhein (Germany) and Baiona (Spain). The association’s AGM was to be held on 25/1/14.
175/13.2 North York Moors National Park Authority – Cllr. Thompson reported on various meetings he had attended. The Moorsbus service would no longer take place due to it running at an unacceptable loss.
175/13.3 CPRE – Cllr. Mrs Kendall reported the next meeting was 12th December.
175/13.4 N. Yorks Playing Field Association – Cllr. Miller reported he had attended a meeting on 26/11/13 at Bilbrough in his capacity as a member of the YLCA Executive. The NYPFA had been officially wound up at that meeting and its residual funds were to be distributed appropriately.
176/13 CIRCULATION – None.
There being no further business on the agenda, the Chairman declared the meeting closed at 8.34pm.