MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 11th August 2010 at 7.15pm
PRESENT: Councillors B Miller (Chairman in the Chair), D J Bastiman, S G Foote, R Pickersgill, C Ridley, R I Thompson, A Tyson and B F Watson
ALSO IN ATTENDANCE: Mr R Kaye (SBC), Mr P Staveley, Mr R Shields, Mr T Teasdale, Mrs J Marley (Relief Clerk) and T Spencer (Clerk)
During the public session prior to the meeting, Mr Shields spoke in respect of minute 138.10.3
135/10 APOLOGIES FOR ABSENCE Councillor Mrs C Snow, Mr P Afford, Mr G Dale and the Police
136/10 DECLARATIONS OF INTEREST
136/10.1 Councillors C Ridley and B F Watson declared their respective personal interests in all Borough Council planning applications as members of the Borough Council’s Planning Committee and took no part in the decisions.
136/10.2 Councillor Bastiman declared a personal and prejudicial interest in all planning issues and applications in his capacity as Portfolio Holder on Scarborough Borough Council with responsibility for Planning Issues and withdrew from the meeting prior to the planning matters being considered.
136/10.3 Councillors B Watson and R Thompson declared their respective personal interests in minute 145/10.2 as members of the In Bloom Group and took no part in the decision.
PROCEDURAL MATTER
It was RESOLVED to suspend the meeting at 7:15 pm to allow Roger Kaye of Scarborough Borough Council to provide feedback on previously raised road traffic or street scene issues and to receive new issues requiring attention. Mr Kaye provided feedback from the previously raised issues.
The following new/revised issues were reported to Mr Kaye for action/comment:
- The timings of the traffic lights at the Coldyhill Lane/Scalby Road junction require checking to ensure that they are properly synchronised and in addition there appears to be too much downtime when waiting to exit onto Scalby Road
- An indication is requested of when the approved parking restrictions will be installed at Hillcrest Avenue
Meeting in session at 7:30 pm
137/10 SPORTS AND RECREATIONAL COMMUNITY CHEST AWARDS
Further to minute 122/10(ii) of the last meeting, the Council considered a verbal report from Councillor D Bastiman on the proposal for a Sports and Recreational Community Chest Awards Scheme together with the draft application form and guidance notes. Councillor Bastiman further reported on the current difficult financial times for local clubs and organisations and that this Awards Scheme would allow many to continue in operation which would help to provide greater benefits for the Community. RESOLVED that
- the report be received and a Sports and Recreational Community Chest Awards scheme be established as outlined by Councillor Bastiman
- the scheme shall run until 31st March 2011
- the maximum sum to be applied to the scheme shall be £10,000.
- the application form and guidance notes as submitted be approved and utilised
- the Chairman, Vice-Chairman, Councillor D Bastiman and the Clerk (as RFO) be authorised to consider and determine any applications received on their merits without referral to Council unless considered necessary
- any applications approved shall be for a one-off payment
- reports be submitted to the Council as and when appropriate with regard to progress
- a press release on this scheme be produced as soon as possible
138/10 REPORTS FROM OUTSIDE BODIES
The following Reports from Council Representatives, where indicated below, were RECEIVED:
138/10.1 Allotments Friends Group – Mr T Teasdale reported that the Duchy of Lancaster had approved the Group’s proposal for a storage container on the site and that planning permission was now awaited
138/10.2 In Bloom Group – Mr P Staveley reported on the recent Produce Show and on the Best Kept Gardens Competition
138/10.3 Scalby Football Club – Mr R Shields, on behalf of Mr P Afford, reported on the current successes of the Club particularly with regard to the under 9’s. A new manager had been appointed
138/10.4 CAP Group. – Councillors Ridley and Tyson reported on the last CAP Group meeting
138/10.5 Roads Liaison Committee – No report
138/10.6 Coastal Area Parish Forum – Councillor B F Watson reported on the recent joint meeting held at Helmsley. A study group meeting was to be held in September.
138/10.7 North Yorkshire & Cleveland Coastal Forum – Councillor B F Watson reported that the next meeting would be held on 15 September
138/10.8 Yorkshire Local Councils’ Association – Councillors B Miller and B F Watson reported on the recent annual meeting
138/10.9 Twinning Association – Councillors R I Thompson thanked all concerned, on behalf of the Twinning Committee and the visitors from Pornic, for the Civic Reception which had been thoroughly enjoyed by all.
138/10.10 York & North Yorkshire Playing Fields – No report
138/10.11 Yorkshire Coast & Moors County Area Committee – Councillor R I Thompson reported that the next meeting would be held on 16 September 2010
138/10.12 North York Moors National Park Authority – No report
139/10 MINUTES
RESOLVED that subject to word ‘Northstead’ being deleted and replaced with ‘Newlands’ in item 2 of the procedural matter relating to highway and traffic issues, the minutes of the Council Meeting held on 14th July 2010 be approved and confirmed as a correct record and signed by the Chairman.
140/10 MATTERS OF REPORT FROM THE MINUTES None
141/10 CORRESPONDENCE
141/10.1 The Council considered a letter dated 21 July 2010 from the NYCC concerning proposed bus service reductions and changes to concessionary fares. RESOLVED that strong representations be made with regard to the withdrawal of evening and weekend services which would greatly disadvantage many residents of the area particularly those in rural locations.
141/10.2 The Council considered a letter dated 26 July 2010 from the NYMNPA concerning a review of the National Park Management Plan. RESOLVED that consideration of this matter be deferred to the next meeting.
141/10.3 The Council considered a letter dated 26 July 2010 from Sustainability 4 Yorkshire Ltd concerning proposals to support communities to be as low carbon as possible. RESOLVED that the letter be received.
141/10.4 The Council considered an email from the Accountancy Manager of SBC inviting funding bids as part of the 2011/12 budget process. RESOLVED that a bid for a larger play area scheme at Linden Road be formulated by the Chairman and Councillor Tyson and submitted to the SBC as part of the 2011/12 budget process.
141/10.5 A letter dated 2 August 2010 from the Proudfoot Group of Companies concerning a proposed extension to the Newby Store and that a planning application is to be submitted was reported. RESOLVED that (i) the letter be received and (ii) the Company be advised that Members have inspected the display and that the Council will comment when the planning application is received.
142/10 RESIGNATION OF PARISH COUNCILLOR
RESOLVED that (i) the resignation of John Attwood as a Parish Councillor and the expiration of the Notice of Vacancy on 18th August 2010 be noted and (ii) a letter of thanks be sent to Mr Attwood for all the time and effort he has put into the Parish in his time as a Parish Councillor.
143/10 QUALITY STATUS The overall aims of quality status to remain on the agenda pending developments.
144/10 SCALBY VIADUCT Issue to remain on the agenda pending developments.
FINANCE & GENERAL PURPOSES ISSUES
145/10 FINANCIAL MATTERS
145/10.1 RESOLVED that the Schedule of Accounts to be paid for August 2010, Schedule 5 be approved and paid.
145/10.2 Councillor S G Foote reported on the possibility of the Council paying for the hire of the Community Hall for the In Bloom Show event held on 25 July 2010. RESOLVED that the report be received and an application form for a grant under the Sports and Recreational Community Chest Awards Scheme be forwarded to the In Bloom Group.
145/10.3 RESOLVED that in view of the fact that Mrs J Marley is employed by the Council as Relief Clerk, Mr M McGuinn be appointed as the new Internal Auditor for the Council.
ENVIRONMENTAL AND DEVELOPMENT ISSUES
146/10 PLANNING APPLICATIONS – SCARBOROUGH BOROUGH COUNCIL
The Council considered the following applications and took thereon the decisions shown:
| 1 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Outbuilding conversion into a dwelling Plot 1, The Estate Yard, Scalby Ivy Bank Developments (Scarborough) Ltd 10/01449/FL Delegated No objection |
| 2 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Retrospective application for an outbuilding conversion into a dwelling Plot 2, The Estate Yard, Scalby Ivy Bank Developments (Scarborough) Ltd 10/01448/FL Delegated No objection |
| 3 | Proposal
Site |
Conversion of and extension to outbuildings to form additional guest space, double garage, office/utility room and new conservatory 36 North Street, Scalby Mr G Ledden 10/01482/HS Delegated No objection but the property should not be sold as a separate dwelling and that this application should have been submitted as retrospective and that any further applications should be made before any work commences |
| 4 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed extension to side and rear of existing dwelling 57 Cross Lane, Newby Mr Hayden Wilsher 10/01416/HS Delegated No objection |
| 5 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed dormer extension to side and rear 62 Coldyhill Lane, Newby Mr and Mrs E Flood 10/01434/HS Delegated No objection |
| 6 | Proposal Site Applicant Application No. SBC Decision PC Decision |
First floor balcony to rear 2C Throxenby Hall, Throxenby Lane, Newby Mr and Mrs Fretwell 10/01378/HS Delegated Opposed on the grounds of potential damage being caused to the conservatory beneath |
| 7 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Replacement of conservatory with sunroom and side extension 8 Greenstead Road, Newby Mrs S Marrone 10/01363/HS Delegated No objection the Planning Section be asked whether the large garden shed in the site should have planning permission |
| 8 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Single storey extension to replace existing garage and to increase size of lobby, dining room and kitchen 16 Barmoor Close, Scalby Mr Richard Ward 10/01257/HS Delegated No objection |
| 9 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Alterations to outbuilding including windows and doors to form joiner’s workshop for hobby use only The Manse, Low Street, Scalby Mr J Bradley 10/01549/LB Delegated Councillors Pickersgill and Snow be authorised to comment on this application |
147/10 PLANNING APPLICATIONS – NORTH YORK MOORS NATIONAL PARK None
148/10 PLANNING APPLICATIONS – NORTH YORKSHIRE COUNTY COUNCIL None
149/10 FLOODING ISSUES
Councillor Bastiman reported that the Environment Agency were due to submit a report in the near future with regard to improvements to Scalby Beck. RESOLVED that the report be received.
150/10 COLD CALLING ZONES
Further to minute 131/10 of the last meeting, Cold Calling Zones were discussed. RESOLVED that this matter remain on the agenda pending any further developments.
CONFIDENTIAL ISSUES
Pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 it was RESOLVED that, because of the confidential nature of the business to be transacted, the public and press leave the meeting during consideration of items 151/10, 152/10 and 153/10
151/10 COMBINED COMMUNITY HALL AND PARISH COUNCIL NOTICEBOARD
The Clerk reported that no further quotations had been received. RESOLVED that
- the Council consider a sign-written board should be provided to include the words ‘Parish Council Offices’ together with ‘Newby and Scalby Community Hall’
- this view be reported to the next Trustees meeting together with a request that the Trustees meet 50% of the costs and they be asked for their comments in time for the next meeting on 8th September 2010
152/10 CORPORATE TRUSTEESHIP
RESOLVED that it be noted that following the decision taken at the meeting of the Trustees held on 22 July 2010, the Corporate Trusteeship will cease with effect from 31st August 2010.
153/10 REPORT ARISING FROM MINUTE 122/10 OF THE LAST MEETING
The Council considered a report submitted to the YLCA by the Relief Clerk (minute 122/10(v) refers) and the subsequent response from the YLCA. RESOLVED that the report and response be received and noted.
There being no further business on the agenda the Chairman declared the meeting closed at 8:30 pm