MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 14th July 2010 at 7.15pm
PRESENT: Councillors S G Foote, (Vice-Chairman in the Chair), J Attwood, D J Bastiman, R Pickersgill, C Ridley, Mrs P C Snow, A Tyson and B F Watson
ALSO IN ATTENDANCE: Mr R Kaye (SBC), Mr P Staveley, T Spencer (Clerk) and five Members of the Public
During the public session prior to the meeting, Mr and Mrs Sheader spoke in respect of minute 123.10.6 and Ms S Adamson spoke in respect of minute 128/10.1
118/10 APOLOGIES FOR ABSENCE
Councillors B Miller and R I Thompson, Mr P Afford, Mr G Dale and the Police
119/10 DECLARATIONS OF INTEREST
119/10.1 Councillors C Ridley and B F Watson declared their respective personal interests in all Borough Council planning applications as members of the Borough Council’s Planning Committee and took no part in the decisions.
119/10.2 Councillor Bastiman declared a personal and prejudicial interest in all planning issues and applications in his capacity as Portfolio Holder on Scarborough Borough Council with responsibility for Planning Issues and withdrew from the meeting prior to the planning matters being considered.
PROCEDURAL MATTER
It was RESOLVED to suspend the meeting at 7:15 pm to allow Roger Kaye of Scarborough Borough Council to provide feedback on previously raised road traffic or street scene issues and to receive new issues requiring attention. Mr Kaye provided feedback from the previously raised issues.
The following new/revised issues were reported to Mr Kaye for action/comment:
1. When will the car park at Newby Farm Road be removed as the Parish Council has agreed to part fund the work required to return it to grass; 2. Paving requires re-laying at Northstead shops in view of its uneven surface
Meeting in session at 7:30 pm
120/10 REPORTS FROM OUTSIDE BODIES
The following Reports from Council Representatives, where indicated below, were RECEIVED:
120/10.1 Allotments Friends Group – No report
120/10.2 In Bloom Group – Mr P Staveley reported on the summer judging which had been held today and on the Show scheduled for 25th July
120/10.3 Scalby Football Club – No report
120/10.4 CAP Group. – No report
120/10.5 Roads Liaison Committee – No report
120/10.6 Coastal Area Parish Forum – Councillors B F Watson reported that a joint forum meeting would be held on 21 July 2010 and it was noted that Councillors R Thompson and S G Foote would also attend
120/10.7 North Yorkshire & Cleveland Coastal Forum – No report
120/10.8 Yorkshire Local Councils’ Association – Councillor Ridley reported on a recent YLCA training course he had attended
120/10.9 Twinning Association – Councillors C Ridley reported on the recent twinning visit and Councillor Thompson’s thanks to all concerned, on behalf of the Twinning Committee and the visitors from Pornic, was reported to the Council with regard to the Civic Reception which had been thoroughly enjoyed by all.
120/10.10 York & North Yorkshire Playing Fields – Councillors S G Foote reported that he had resigned as the Council’s representative. RESOLVED that Councillor A Tyson be appointed to the York & North Yorkshire Playing Fields Association as the replacement representative
120/10.11 Yorkshire Coast & Moors County Area Committee – No report
120/10.12 North York Moors National Park Authority – No report
121/10 MINUTES
RESOLVED that the minutes of the meeting held on 9th June 2010 be approved as a correct record and signed by the Chairman.
122/10 MATTERS OF REPORT FROM THE MINUTES
Councillor D J Bastiman reported that he had intended to report to this meeting regarding the proposal for a ‘Community Chest’ and questioned the validity of minute 107/10 (i) of the last meeting. He also circulated a written report by the Clerk to the Trustees dated 14th July 2010 concerning Trust matters dealt with in minute 116/10 of the last meeting. The matter of a letter appearing in the Scarborough Evening News on 1 July from a Mr Anderson was also reported in connection with confidential matters discussed with him by ‘a Councillor’ at that meeting. RESOLVED that
- minute 107/10 (i) be rescinded
- a report by Councillor Bastiman regarding the ‘Community Chest’ be considered at the August 2010 meeting
- the report by the Clerk to the Trustees be received and accepted, the recommendations approved and in particular the Council accepted point 10 of the report and rescinded minute 116/10 of the meeting held on 9th June 2010 in its entirety.
- the Clerk to the Trustees arrange a meeting of the Trustees and the Shadow Board of Trustees for 7 pm on Thursday, 22 July 2010 in the Committee Room at the Community Hall
- the Internal Auditor be asked to garner all the information regarding agenda items 5 and 14 of the meeting held on 9th June 2010 in respect of the Community Chest and Trust Issues and submit the information to the YLCA for assessment under the title of relief Clerk to the Parish Council.
(In view of the decision taken in minute 122/10(iii) above, the Clerk of the Council advised the Council that it should refer the matters under agenda item 17 (minute 134/10) to the Trustee meeting on the 22 July 2010 but the advice was not accepted)
123/10 CORRESPONDENCE
123/10.1 The Council considered an email dated 14 June from the YLCA regarding the Coalition programme for local government. RESOLVED that the email be received
123/10.2 The Council considered an email dated 14 June from the NYMNPA regarding the LEADER programme. RESOLVED that the email be received
123/10.3 The Council considered a letter dated 30 June 2010 from Mr and Mrs S MacDonald regarding parking on West Park Road. RESOLVED that the matter be referred to the CAP Group by Councillors Ridley and Tyson
123/10.4 The Council considered a letter dated 28 June 2010 from Marton cum Grafton Parish Council regarding non recycled waste. RESOLVED that a letter in support of the Parish Council be sent to the NYCC with copies to Robert Goodwill MP and Councillors Backhouse and Swiers
123/10.5 The Council considered a copy of a letter dated 2 July 2010 from Scalby Fair to the Planning Enforcement Officer regarding the Scalby Fair banner display. RESOLVED that a letter in support of Scalby fair be sent to the Borough Council with a copy to the Scalby Fair Committee
123/10.6 The Council considered a letter dated 5 July 2010 from Mr R Sheader concerning the continuing pollution of the beck to the rear of 344 Scalby Road. RESOLVED that an urgent site meeting be held with representatives of the Borough Council, Mr and Mrs Sheader, the Vice-Chairman, Councillor Bastiman and Councillor Watson
124/10 QUALITY STATUS The overall aims of quality status to remain on the agenda pending developments.
125/10 SCALBY VIADUCT Issue to remain on the agenda pending developments.
FINANCE & GENERAL PURPOSES ISSUES
126/10 FINANCIAL MATTERS
126/10.1 RESOLVED that the Schedule of Accounts to be paid for July 2010, Schedule 4 be approved.
126/10.2 RESOLVED that the budget report for April to June 2010 be received
126/10.3 RESOLVED that the report of the Internal Auditor be received and the Annual Return to the External Auditors for the financial year 1 April 2009 to 31 March 2010 and governance statement be approved and the Vice-Chairman be authorised to sign the document
ENVIRONMENTAL AND DEVELOPMENT ISSUES
127/10 PLANNING APPLICATIONS – SCARBOROUGH BOROUGH COUNCIL
The Council considered the following applications and took thereon the decisions shown:
| 1 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Demolition of existing garages 8 The Park, Scalby Mr Tony Outhart 10/01231/CA Delegated No objection |
| 2 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed improvements to existing dwelling including demolition of existing garages 8 The Park, Scalby Mr Tony Outhart 10/0123/HS Delegated No objection |
| 3 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Replace existing timber windows with uPVC double glazed units 87 Cross Lane, Newby Mrs Moss 10/00935/HS Delegated No objection |
| 4 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed extension to dwelling 15 East Park Road, Scalby Mr Tony Outhart 10/01226/HS Delegated No objection |
| 5 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Shower room wc to front elevation for disabled use 25 Lady Edith’s Park, Newby Mr and Mrs Sladkowski 10/00921/HS Delegated No objection |
| 6 | Proposal
Site |
Rear extension to existing dwelling to form family lounge, living dining room and games room at ground floor level together with master bedroom, guests bedroom and en-suites at first floor level Fox Hollow, 79 North Street, Scalby Mr P Hodgeson 10/01070/HS Delegated No objection |
| 7 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Demolition of garage associated with extension to existing dwelling 15 East Park Road, Scalby Mr Tony Outhart 10/01331/CA Delegated No objection |
| 8 | Proposal Site Applicant Application No. SBC Decision PC Decision |
New French doors and balcony extension at rear 37 Newby Farm Road, Scalby Mr and Mrs D Shaw 10/01259/HS Delegated No objection |
| 9 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Replace existing old/worn/sparse hedge with new fencing Applegarth, 29 Green Lane, Newby Mr Ralph Morley 10/01065/HS Delegated No objection |
128/10 PLANNING APPLICATIONS – NORTH YORK MOORS NATIONAL PARK
The Council considered the following application and took thereon the decision shown:
| 1 | Proposal
Site |
Application for extension of time limit of extant planning permission NYM/2005/0604/FL for erection of single storey extension to provide staff accommodation and conservatory Ryefield, Hackness Road, Scalby Mr Barry Ricketts NYM/2010/0413/ETL Object on the grounds of the changes in planning legislation since the application was granted and that a fresh application should be made |
129/10 PLANNING APPLICATIONS – NORTH YORKSHIRE COUNTY COUNCIL None
130/10 FLOODING ISSUES
130/10.1 RESOLVED that the minutes of the Newby and Scalby Flood Working Group meeting held on 25th June 2010 be received
130/10.2 No other issues were raised
131/10 COLD CALLING ZONES
Councillor A Tyson reported on past problems in the area caused by cold calling. RESOLVED that an item be included on the agenda for the August 2010 meeting so that members can report on any further areas affected
SPORTS AND RECREATION ISSUES
132/10 LINDEN ROAD PLAY AREA
Councillor A Tyson reported that planning permission was awaited for the installation of goal posts and picnic benches at the Linden Road Play Area and that he would report the outcome as soon as possible. RESOLVED that the report be received
CONFIDENTIAL ISSUES
Pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 it was RESOLVED that, because of the confidential nature of the business to be transacted, the public and press leave the meeting during consideration of items 133/10 and 134/10
133/10 COMBINED COMMUNITY HALL AND PARISH COUNCIL NOTICEBOARD
RESOLVED that consideration of the two quotes received be deferred to the August 2010 meeting to enable consideration of a third quote anticipated to be received by that time
134/10 TRUST ISSUES
134/10.1 RESOLVED that the Council meeting be suspended in accordance with Standing Orders to enable Councillors to consider Community Hall Trust matters out with Council issues. (Meeting suspended at 8:40 p.m.)
(The Vice-Chairman of the Council agreed to be Chairman of the Trustees for the following matters)
134/10.2 RESOLVED that it be noted that all Councillors are connected persons in their dual role as Parish Councillors and Trustees and have a duty to act impartially on Trust issues; any decisions taken to be in the best interests of the Trust
134/10.3 RESOLVED that the Annual Report and accounts for the year ended 31 March 2010 together with the Internal Audit report be received
134/10.4 Confirmation that the Charities Commission have agreed to and will issue a Disposition Order agreeing to a 9 year Lease was reported. The Lease was tabled at the meeting for signature by the Parish Council and thereafter on behalf of the Trust by the Chairman of the Management Committee and one other Trustee. RESOLVED that (i) in view of the absence of Councillor Thompson and that Councillor Pickersgill did not wish to sign the Lease on behalf of the Council, the Lease be signed by Councillors Ridley and Tyson on behalf of the Council; (ii) the Lease be signed by Councillors Bastiman and Foote on behalf of the Trustees
134/10.5 RESOLVED that the Schedule of Accounts to be paid for July 2010 in respect of the Community Hall, Schedule 4 be approved
There being no further business on the agenda the Chairman declared the meeting closed at 9:05 pm