MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL
to be held in the Committee Room, Community Hall, Scalby Road, Scalby,
on Wednesday, 10th December 2014 at 7pm.
PRESENT: Councillor Mrs G Kendall (Chairman), Councillors D Bastiman, Mrs E Black and W Black (left 7.53pm), S Foote, S Gething, TW Miller, R Pickersgill, RI Thompson, R Towse, Mrs D Wiles.
ALSO IN ATTENDANCE: P. Staveley (In Bloom), PCSO 5208 Lockey (left 7.57pm), J. Freeman and Mrs C. Brett (Library Steering group), 9 members of public (5 left 7.22pm, 2 left at 7.45pm), Mrs J Marley (Clerk).
ABSENT: County Cllr. A. Backhouse, Borough Cllrs. Mrs S Backhouse and A. Jenkinson, Cllrs. Mrs Snow and B Watson.
The Chairman reminded those present that filming, photographing or audio recording of proceedings was allowed – persons wishing to record were asked to notify the Clerk of their intention prior to the start of the meeting. In the interests of encouraging public participation, it was requested that anyone filming did not include members of the public “in shot”.
164/14 APOLOGIES FOR ABSENCE Received & accepted from Cllrs. Mrs Snow and B Watson (prior commitments).
165/14 DECLARATIONS OF INTEREST
165/14.1 Cllr. Bastiman declared a personal interest in planning matters as he was a SBC Cabinet member & held the Strategic Planning & Regeneration portfolio.
166/14 DECLARATION OF ACCEPTANCE OF OFFICE – D. WILES
166/14.1 NOTED this had now been completed. The Chairman welcomed Cllr. Mrs Wiles to the meeting.
167/14 MINUTES
167/14.1 Minute 152/14.3 was amended to read “No report to receive”. Attendance record amended – delete B Kendall (FONSA), alter members of public present to 4. RESOLVED the amended minutes of the Council Meeting held on 12th November 2014 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER At 7.03pm, Standing Orders were suspended to allow the Public Open Forum.
168/14 PUBLIC OPEN FORUM
168/14.1 Several members of the public present spoke of their concerns regarding the planning application for women and children’s accommodation at the end of Danes Dyke (traffic, loss of wildlife habitat, noise, security). The land was owned by the Borough Council and it was explained the sale of the land was a decision for SBC’s Cabinet to make after the planning application had been determined. Other issues raised included overhanging hedges and trees on the road through Raincliffe Woods (starting at Throxenby Mere).
PROCEDURAL MATTER – At 7.17pm, Standing Orders were resumed. The Chairman moved and it was resolved the order of business be varied by next considering agenda item 13.4.
169/14 PLANNING APPLICATION AT DANES DYKE
169/14.1 Application 14/02380/RG4, submitted by the Home Group to erect 10 no. self contained units of accommodation and support services for women and children on land at Danes Dyke, Newby was considered. Members took into account concerns raised during the Public Open Forum. Council resolved to object to the application on the grounds it was contrary to several saved local policies including policies E12, H3, H10 and R10.
At this point 5 members of public left the meeting.
PROCEDURAL MATTER At 7.23pm, Standing Orders were suspended to allow the Library Presentation.
170/14 LIBRARY VOLUNTEER PRESENTATION
170/14.1 The Chairman welcomed Mrs C. Brett and Mr J. Freeman of the Scalby Library Volunteers Steering Group. Mrs Brett and Mr Freeman explained the position of Scalby & Newby Library Volunteers (SNLV) – there were currently 26 volunteers who on average did up to 7 hours/fortnight. If the library was to be 100% run by volunteers, then another 30 to 40 volunteers would be necessary. SNLV steering group had no appetite for taking on the proposed increase in management or financial obligation in running Scalby library. On early estimates SNLV would be responsible for finding another £9,000 funding. The current volunteers did not wish to be solely responsible for the provision of library services and the present members of the steering group would stand down if the library became 100% volunteer run.
PROCEDURAL MATTER
At 7.42pm, Standing Orders were suspended to consider the Library Volunteers Presentation.
171/14 MATTERS RAISED BY LIBRARY VOLUNTEERS PRESENTATION & IN PUBLIC OPEN FORUM
171/14.1 Cllr. Bastiman suggested and it was resolved that he, the Chairman, Vice Chairman and Clerk met all members of the Steering Group to see how the Parish Council could help (eg. by renting office space in the library).
171/14.2 Clerk to contact SBC regarding cutting back overhanging trees etc in Raincliffe Woods.
At this point, Mr Freeman and 2 members of public left the room.
172/14 POLICE REPORT
RESOLVED written report (tabled at meeting) be received. Various other information exchanged.
173/14 EXTERNAL REPORTS
173/14.1 County Council:- No questions members wished to ask of County Cllr. Bastiman.
173/14.2 Borough Council:- No questions wished to ask of Borough Cllr. Bastiman.
173/14.3 FONSA:- No representative present.
173/14.4 In Bloom:- Mr Staveley reported the entry for In Bloom 2015 had been submitted. It was hoped to tidy all flower beds in the near future.
174/14 COUNCILLOR’S REPORTS & UPDATES
174/14.1 [The Councillors Black left during this item]. RECEIVED & NOTED update by Cllr. Towse on the Community Safety Initiative with the Police on 29th November. Overall it had been a good day, five councillors and the clerk had attended, 23 timers had been distributed and there had been a walk round in approximately 15 streets. Unfortunately the posters, postcards and prior publicity promised by the Police had not materialised. For future reference Police vehicles needed to be parked more centrally if the locations of Proudfoots and Newlands shops were used again.
At this point, PCSO 5208 Lockey left the room.
174/14.2 RECEIVED & NOTED update [circulated with agenda] from Clerk on highway, footpath and other general matters since last meeting. In respect of item 1.1 of that report, at Cllr. Bastiman’s suggestion Council resolved the Clerk should write (with photographs of the parking) to Gary Fielding (Assistant Chief Executive and Corporate Director of Strategic Resources).
174/14.3 RECEIVED & NOTED various highway & footpath or general matters reported by councillors and all to be passed to NYCC Highways:- 1] pavement (top of church hill to village crossroads) in need of slurry sealing; 2] two of the three surface water drains on the footpath behind Linden Road are blocked; 3] south side pavement Station Road (Cow Wath Bridge to East Avenue) in poor state and needs repair.
175/14 CORRESPONDENCE
175/14.1 CPRE – resolved there was no merit in continuing Council’s membership. Subscription not to be renewed.
175/14.2 Street names for phase 1 of the High Mill development [circulated with agenda] were received & noted. The seaside theme names were not considered acceptable. The wildflower theme names were acceptable. At Cllr. Foote’s suggestion, Council resolved that Bluebell Road should have a name which indicated a connection with High Mill (perhaps High Mill Way) and the Clerk is to negotiate acceptable changes.
175/14.3 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency:- 1] letter from NYCC Highway [tabled at meeting] asking for informal comments on proposal to stop up an area of highway verge at 1 Hay Brow Crescent. Resolved no objections, Clerk to inform Highways
FINANCE & GENERAL PURPOSES ISSUES
176/14 FINANCIAL MATTERS
176/14.1 RESOLVED the Schedule of Accounts payable for December 2014 (Schedule 9) [tabled at meeting] be approved.
176/14.2 JJ Burchell Bequest – received Clerk’s verbal report on enforced redemption of existing gilts. Noted she was in the process of seeing what reinvestment options were available. Resolved defer to January meeting pending receipt of further information.
176/14.3 Received & noted the nationally agreed National Joint Council for Local Government Services (NJC) 2014- 2016 pay award. Resolved it should be applied to the Clerk’s salary.
ENVIRONMENT AND DEVELOPMENT ISSUES
177/14 PLANNING APPLICATIONS:
The following applications were considered and the decisions are shown below:-
| 1 | Proposal Site Applicant Application No. PC decision |
Erect 2 storey extension to front 86 Throxenby Lane, Newby Mr J Garside 14/01829/HS No objections |
| 2 | Proposal Site Applicant Application No. PC decision |
Install ATM machine (retrospective) Newby Service Station, 413-415 Scalby Road, Newby Cashzone 14/02270/FL Noted -: no comment submitted under delegated powers (insufficient councillors replied to Clerk’s email of 8.47am on 14/11/14) |
| 3 | Proposal Site Applicant Application No. PC decision |
Erect 1½ storey side extension 54 Hillcrest Avenue, Newby Mr & Mrs Watson 14/02370/HS No objections |
| 4 | Proposal Site Applicant Application No. PC decision |
Erect 10 no. self contained units of accommodation and support services for women and children. Land At Danes Dyke, Newby Home Group (Mr Christian Lang) 14/02380/RG4 See Minute 169/14 |
178/14 PLANNING DECISIONS/WITHDRAWALS
The following were received & noted:-
| 1 | Proposal
Site |
Erection of 29 dwellings and substation on land previously approved for 30 Dwellings as part of Outline (09/00717/OL) & Reserved Matters Approval (11/02265/RM) for the erection of 142 dwellings & 6 Live/Work Units Land At High Mill Farm Station Road Scalby 14/00636/FL Granted |
| 2 | Proposal Site Application No. Decision |
Alterations to existing fence. 2 Norwich Close, Scalby 14/01461/HS Granted |
| 3 | Proposal Site Application No. Decision |
Install fire escape, balcony and tri-fold patio doors 6 Scalby Beck Road, Scalby 14/01863/HS Granted |
| 4 | Proposal Site Application No. Decision |
Erect porch to front 10 Hay Lane, Scalby 14/02007/HS Granted |
179/14 PLANNING MATTERS RECEIVED AFTER 2/12/14 – Having been notified to councillors on email, the following application was considered and the decision taken is shown below:-
| 1 | Proposal Site Applicant Application No. PC decision |
Erect 2 storey extension to side 23 South Avenue, Scalby Mr & Mrs Jones 14/02470/HS RESOLVED no objections |
180/14 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
180/14.1 CAP Group. – next meeting 11/12/14 (Cllr. Gething).
180/14.2 Roads Liaison Committee – next meeting 19/2/15 (Cllrs. Thompson & Watson).
180/14.3 NYMNP Coastal Area Parish Forum – no report – next meeting 25/2/15 (Cllrs Thompson and Watson).
180/14.4 North Yorkshire and Cleveland Coastal Forum – no report, next meeting believed to be Sept. 2015 (Cllr. Watson).
180/14.5 Yorkshire Local Councils’ Association – no report, next meeting 5/2/15 (Cllr. Mrs Kendall).
180/14.6 Twinning Association – no report, next meeting 13/1/15, AGM 23/1/15 (Cllrs. Mrs Snow and RI Thompson).
180/14.7 Yorkshire Coast & Moors County Area Committee – no report, next meeting 14/1/15 (Cllr. Thompson).
180/14.8 North York Moors National Park Authority – Cllr. Thompson reported he had attended a recent planning committee. A site visit for the York Potash application had been deferred.
180/14.9 CPRE – no report.
180/14.10 Any other reports not previously notified – Cllr. Bastiman reported the Flood Working Group was still trying to make progress with Church Becks. A press release was to go out in the near future. The main hold up was the Environment Agency (bureaucracy and a protracted decision-making process). He understood the EA was now looking at widening the beck not re-routing it.
181/14 CIRCULATION – None.
There being no further business on the agenda, the Chairman declared the meeting closed at 8.26pm.