MINUTES OF ANNUAL MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 14th May 2014 at 7pm
PRESENT: Councillor Mrs G Kendall (Chairman), Councillors D. Bastiman, Mrs E Black, W Black, S. Foote, S Gething, TW Miller, R Pickersgill, Mrs C Snow, R. Thompson, R. Towse, B. Watson.
ALSO IN ATTENDANCE: P. Staveley (In Bloom), 1 member of public, Mrs J Marley (Clerk)
ABSENT: County Cllr. A. Backhouse, Borough Cllrs. Mrs S Backhouse and A. Jenkinson, Cllr. A Tyson
PROCEDURAL MATTER In her capacity as outgoing Chairman, Councillor Mrs Kendall chaired the meeting until the new Chairman had accepted office.
63/14 ELECTION OF CHAIRMAN
63/14.1 In accordance with Standing Order 12(A) the Chairman sought any further nominations for Chairman of Council for the year 2014 to 2015. There were none.
63/14.2 The Clerk reported four valid nominations for Councillor Mrs Kendall had been received prior to the meeting, and it was RESOLVED Councillor Mrs Kendall be elected as Chairman of the Council for the Year 2014 to 2015.
64/14 CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE
In accordance with Section 83(a) of the 1972 Local Government Act the elected Chairman signed her Declaration of Acceptance of Office which was witnessed by the Clerk as the Proper Officer of the Council.
PROCEDURAL MATTER – Councillor Mrs Kendall resumed as Chairman of the Council.
65/14 APOLOGIES FOR ABSENCE Received from Cllr. Tyson due to his taking part in the Ride the BoS event the following day.
66/14 ELECTION OF VICE CHAIRMAN
66/14.1 In accordance with Standing Order 12(E) the Chairman sought any further nominations for Vice Chairman of Council for the year 2013 to 2014. There were none.
66/14.2 In accordance with Standing Order 12(E) consideration was given to the nominations received prior to the meeting, details of which the Clerk read out.
66/14.3 The Clerk reported valid nominations had been received:- 1 for Councillor R. Thompson and 4 for Councillor R Towse. A written ballot was not called for and it was RESOLVED Councillor R. Towse be elected as Vice-Chairman of the Council for the year 2014 to 2015.
67/14 DECLARATIONS OF INTEREST
67/14.1 Councillor Bastiman declared a personal interest in agenda items 14 and 15 as he was SBC Cabinet member & held the Strategic Planning and Regeneration portfolio.
67/14.2 Councillor BF Watson declared a personal interest in agenda items 12.2 (helped write the policy) and 14 as he was a member of the Borough Council’s Planning & Development Committee.
68/14 REPRESENTATIVES TO OUTSIDE BODIES
The following were AGREED:-
- CAP group Cllr. Gething
- Road Liaison Committee Cllrs. Thompson & Watson
- NYMNP Coastal Forum Cllrs. Miller & Watson
- N. Yorks. & Cleveland Forum Cllr. Watson
- YLCA Cllrs. Mrs Kendall & Towse
- Twinning Committee Cllrs. Mrs Snow & Thompson
- CPRE Coastal Branch Cllr. Mrs Kendall
- Allotments (FONSA) Cllr. Gething
69/14 MINUTES
69/14.1 RESOLVED the minutes of the Council Meeting held on 9th April 2014 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER At 7.10pm, Standing Orders were suspended to allow the Public Open Forum.
70/14 PUBLIC OPEN FORUM – Concerns were expressed as to the unkempt state of the grass verges prior to the recent In Bloom judging.
PROCEDURAL MATTER At 7.12pm, Standing Orders were resumed.
71/14 MATTERS RAISED IN PUBLIC OPEN FORUM – Clerk to ask SBC if a cut can be done in the week before the summer “In Bloom” judging on 8th July.
72/14 POLICE REPORT RESOLVED written report (Scalby circulated with agenda, Newby tabled at meeting) be received.
73/14 EXTERNAL REPORTS
73/14.1 County Council:- County Cllr. Bastiman reported that due to the grant from central government continuing to decrease, an addition £74 million savings would have to be found for the period 2015-2020 – this would almost certainly result in a reduction or loss of some services.
73/14.2 Borough Council:- Borough Cllr. Bastiman reported possible funding of £100,000 to maintain the Cinder Track had been identified. Borough Cllr. Watson reported the Futurist was unlikely to re-open.
73/14.3 FONSA:- No report to receive.
73/14.4 In Bloom:- Mr Staveley reported it was hoped McCain’s would be involved with sponsoring the In Bloom group’s work in schools. A Plant sale would be held at the Rosette on 24th May.
74/14 COUNCILLOR’S REPORTS & UPDATES
74/14.1 RECEIVED & NOTED update reports [circulated with agenda] from Clerk & Cllr. Towse regarding illegal speed limit signs on highway. RESOLVED NYCC’s response completely unacceptable, recommendations in Cllr. Towse’s report be carried, Clerk also to write to N. Yorkshire Police and N. Yorkshire Crime Commissioner.
74/14.2 RECEIVED & NOTED update [circulated with agenda] from Clerk on highway & footpath and other general matters since last meeting.
74/14.3 RECEIVED & NOTED Various highway & footpath or general matters reported by councillors:- 1] various potholes and road surface problems (Clerk to pass to Area3 Highways); 2] broken gate at access to sea cut near allotment (Clerk reported to Environment Agency 8/5/14); 3] bad parking on South Street causing problems for the bus – drivers sometimes have to omit Tibby Butts from their route (Clerk to contact police and bus company)
75/14 CORRESPONDENCE
75/14.1 Received from NYMNP, consultation on their draft Statement of Community Involvement “Involving People in Planning” [circulated with agenda] – RESOLVED no comments to be made.
75/14.2 Received from SBC, consultation on their draft “Street Collections Policy” [draft and questionnaire circulated with agenda]. Some concerns expressed regarding the definitions of public place which could result in difficulties operating the policy- RESOLVED councillors to submit their completed questionnaires to the Clerk by 21st May, Clerk authorised to collate and submit a response to SBC.
75/14.3 Received & noted from Tom Mutton (Groundworks) dated 6/5/14 [circulated with agenda] putting Cinder Track apprentice Scheme on hold for foreseeable future..
75/14.4 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency:- None.
FINANCE & GENERAL PURPOSES ISSUES
76/14 FINANCIAL MATTERS
76/14.1 RESOLVED the Schedule of Accounts for May 2014, Schedule 2 be approved & paid.
76/14.2 RESOLVED the 2013/14 Annual Report and Accounts [circulated with agenda] be received & Chairman be authorised to sign.
76/14.3 RESOLVED the Internal Auditor’s report [circulated with agenda] be received and noted.
76/14.4 2013/14 Annual Return – RESOLVED 1] the Internal Auditor’s unqualified report (Section 4) be noted; 2] the figures at Section 1 be confirmed and the Chairman authorised to sign; 3] all the questions in the Governance Statement (Section 2) be answered in the affirmative and the Chairman authorised to sign.
76/14.5 Appointment of Internal auditor for 2014/15 – RESOLVED Mr R. Carey be re-appointed.
76/14.6 RECEIVED Responsible Financial Officer’s report (circulated with agenda) on management of Council’s funds. RESOLVED the £10,000 bond maturing on 14/5/14 plus interest be placed with the Skipton in a 2 year stepped fixed rate bond, signatories any two of Cllrs. Watson, W. Black and the Clerk (Mrs Marley). Clerk to make necessary arrangements as soon as possible.
76/14.7 Sprucing up Foulsyke pond area and the seats in the parish – RECEIVED Responsible Financial Officer’s report [circulated with agenda] and RESOLVED all recommendations be carried.
ENVIRONMENT AND DEVELOPMENT ISSUES
77/14 PLANNING APPLICATIONS:
The following applications were considered and the decisions taken or noted are shown below:-
| 1 | Proposal
Site |
Erection of 29 dwellings and substation on land previously approved for the development of 30 dwellings as part of Outline (09/00717/OL) and Reserved Matters Approval (11/02265/RM) for the erection of 142 dwellings & 6 live/work units Land At High Mill Farm, Station Road, Scalby Taylor Wimpey Ltd 14/00636/FL No comments |
| 2 | Proposal Site Applicant Application No. PC decision |
Erection of single storey side extension 23 Station Road, Scalby Miss Michelle Stuart-Lofthouse 14/00798/HS Object, contrary to Saved Local Plan Policies E14 and H10 |
| 3 | Proposal Site Applicant Application No. Status |
Proposed single storey extension to the rear of property comprising 6 No en-suite bedrooms Rambla Nursing Home Ltd, 374 Scalby Road, Newby Mr Roger Somauroo 13/00361/FL NOTED:- Appeal by written representations commenced 25/4/14 |
| 4 | Proposal Site Applicant Application No. Status |
Single storey extension linked to one and a half storey extension to dwelling 22 Duchy Avenue Scalby Mr K Jennings 14/00203/HS NOTED:- Appeal against refusal lodged |
| 5 | Proposal Site Applicant Application No. PC decision |
Install replacement door & new postbox side panel Skipton Building Society, 5 Coldyhill Lane, Newby Skipton Building Society 14/00828/FL No objections |
78/14 PLANNING DECISIONS/WITHDRAWALS
The following were NOTED:-
| 1 | Proposal Site Application No. Decision |
Single storey extension linked to one and a half storey extension to dwelling 22 Duchy Avenue, Scalby 14/00203/HS Refused |
| 2 | Proposal Site Application No. Decision |
Re-branding of Tesco Express including re-painting of building fabric and new signage Tesco Express 83 – 85 Burniston Road Newby 14/00303/AA SPLIT. Totem and hello/goodbye signs refused, all others granted |
| 3 | Proposal Site Application No. Decision |
Erect 1st floor extension to form bedrooms 3 The Crescent, Throxenby Lane, Newby 14/00344/HS Refused |
| 4 | Proposal Site Application No. Decision |
Extend existing public house and convert manager’s flat to hotel bedrooms The Plough, 21 High Street, Scalby 14/00381/FL Granted |
| 5 | Proposal Site Application No. Decision |
Erect agricultural building to house livestock and general purpose storage Beacon Cottage Farm Barmoor Lane Scalby NYM/2014/0020/FL Granted |
79/14 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
79/14.1 CAP Group – Cllr. Gething reported items discussed at the meeting on 29th April had included parking at Newlands shops and staff from North Yorkshire House parking on the Newby farm estate.
79/14.2 Road Liaison Committee – no report, next meeting 16/5/14 (Cllrs. Thompson and Watson).
79/14.3 NYMNP Joint Parish Forum – A guided tour round the new Visitor’s Centre at Low Dalby was given prior to the meeting on 7/5/14. Cllr. Watson reported items discussed at the meeting included 1] recording of meetings (raised by Rosedale Parish Council), 2] further cuts to NYMNPA budget in 2015/16, 3] major planning issues (gas at Ebberston, potash at Boulby and Sneaton, wind turbines at Guisborough and 4] fracking.
79/14.4 Yorkshire Local Councils’ Association – no report, next meeting 2/6/14 (Cllrs. Mrs Kendall and Towse).
79/14.5 Twinning Association – Cllr. Thompson reported the new Mayor of Pornic (Jean-Michel Brard) would not be arriving until Saturday 21st June and could not therefore attend the Civic Reception. Cllr. Mrs Kendall will contact the Chairman of the Twinning Association.
79/14.6 Yorkshire Coast & Moors County Area Committee – no report, next meeting 9/7/14 (Cllr Thompson).
79/14.7 North York Moors National Park Authority – Cllr. Thompson reported on a planning application which had recently been granted at the Everley Hotel, Hackness
79/14.8 NYMNP Planning Training – Cllrs. Mrs E Black, W Black, Miller and Towse reported on the recent planning training course event they’d attended at Helmsley on 30/4/14. Items covered included fracking, conversion of holiday cottages to local occupancy residential accommodation, affordable housing (surprise being expressed at the authority’s idea that a £275,000 purchase price constituted an affordable property for many of the park’s native residents) and the amended potash planning application which was expected later this year.
80/14 CIRCULATION – None.
There being no further business on the agenda, the Chairman declared the meeting closed at 8.17pm.