AGENDA FOR ANNUAL MEETING OF NEWBY AND SCALBY PARISH COUNCIL
to be held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 11th May 2014 at 7pm.
PROCEDURAL MATTER
Councillor Mrs G Kendall in her capacity as retiring Chairman to chair the meeting until the incoming Chairman has completed their Declaration of Acceptance of Office.
1 ELECTION OF CHAIRMAN
1.1 In accordance with Standing Order 12(A) to receive any further valid nominations for Chairman of Council for the Year 2015 to 2016.
1.2 To consider all valid nominations received, details of which the Clerk will read out, and to elect a Chairman of the Council for the Year 2014 to 2015.
2 CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE
In accordance with Section 83(a) of the Local Government Act 1972 to receive the elected Chairman’s properly executed Declaration of Acceptance of Office.
PROCEDURAL MATTER – The incoming Chairman to occupy the chair.
3 ELECTION OF VICE CHAIRMAN
3.1 In accordance with Standing Order 12(E) to receive any further nominations for Vice Chairman of Council for the Year 2014 to 2015.
3.2 To consider all nominations received, details of which the Clerk will read out, and to elect a Vice Chairman of the Council for the Year 2014 to 2015
4 DECLARATIONS OF INTEREST
To receive any declarations of interest in items on this agenda. (FORM ENCLOSED)
5 TO APPOINT REPRESENTATIVES TO OUTSIDE BODIES
To agree appointments to outside bodies. [Member’s expressions of interests enclosed]
6 MINUTES
To approve and sign as a correct record, the minutes of the Council Meeting held on 9th April 2014. (enclosed)
PROCEDURAL MATTER To suspend Standing Orders so as to allow the Public Open Forum.
7 PUBLIC OPEN FORUM Matters which members of the public wish to raise.
PROCEDURAL MATTER – To resume Standing Orders.
8 MATTERS RAISED IN PUBLIC OPEN FORUM To agree action as appropriate on matters raised in Public Open Forum.
9 POLICE To receive Police report [enclosed] and give details of any new issues requiring attention.
10 EXTERNAL REPORTS
The following to give reports or answer questions:
10.1 County Council – County Cllrs. Backhouse and/or Bastiman.
10.2 Borough Council – any ward councillor for Newby or Scalby
10.3 FONSA – committee member
10.4 In Bloom Group – Mr Staveley
11 COUNCILLOR’S REPORTS & UPDATES
11.1 To receive update reports [enclosed] from Clerk & Cllr. Towse regarding illegal speed limit signs & agree action as appropriate.
11.2 To receive update [enclosed] from Clerk on highway & footpath or general matters since last meeting.
11.3 To receive reports from Councillors of any highway & footpath or general matters requiring attention [form at end of agenda pack].
12 CORRESPONDENCE
12.1 From NYMNP, consultation on their draft Statement of Community Involvement “Involving People in Planning”[enclosed] – to receive and agree comments.
12.2 From SBC, consultation on their draft “Street Collections Policy” [enclosed] – to receive & agree comments [questionnaire enclosed].
12.3 From Tom Mutton (Groundworks) dated 6/5/14 [enclosed] putting Cinder Track apprentice Scheme on hold for foreseeable future.
FINANCE & GENERAL PURPOSES ISSUES
13 FINANCIAL MATTERS (To be tabled at the meeting unless otherwise indicated)
13.1 To approve the Schedule of Accounts to be paid for May 2014, Schedule 2.
13.2 2013/14 accounts [enclosed] – to receive & authorise chairman to sign;
13.3 Internal Auditor’s report [enclosed] – to receive & note;
13.4 2012/13 Annual Return [enclosed] – to confirm figures at Section 1 & authorise Chairman to sign; to note Internal Auditor’s unqualified report (Section 4); to confirm governance statement (Section 2) & authorise Chairman to sign.
13.5 Appointment of Internal Auditor for 2014/15 – to consider re-appointing Mr R. Carey & agree action as appropriate;
13.6 Management of Council’s funds – to receive Responsible Financial Officer’s report [enclosed] and agree action as appropriate.
13.7 Sprucing up Foulsyke pond area and the seats in the parish – to receive Responsible Financial Officer’s report [enclosed] and agree action as appropriate.
ENVIRONMENTAL AND DEVELOPMENT ISSUES
14 PLANNING APPLICATIONS & APPEALS NOTIFIED:
To consider the following:-
| 1 | Proposal
Site |
Erection of 29 Dwellings and substation on land previously approved for the development of 30 dwellings as part of Outline (09/00717/OL) and Reserved Matters Approval (11/02265/RM) for the erection of 142 dwellings & 6 live/work units Land At High Mill Farm, Station Road, Scalby Taylor Wimpey Ltd 14/00636/FL Committee |
| 2 | Proposal Site Applicant Application No. SBC decision |
Erection of single storey side extension 23 Station Road, Scalby Miss Michelle Stuart-Lofthouse 14/00798/HS Delegated |
| 3 | Proposal Site Applicant Application No. Status |
Proposed single storey extension to the rear of property comprising 6 No en-suite bedrooms Rambla Nursing Home Ltd, 374 Scalby Road, Newby Mr Roger Somauroo 13/00361/FL TO NOTE:– Appeal by written representations commenced 25/4/14 |
| 4 | Proposal Site Applicant Application No. Status |
Single storey extension linked to one and a half storey extension to dwelling 22 Duchy Avenue Scalby Mr K Jennings 14/00203/HS TO NOTE:- Appeal against refusal lodged |
15 PLANNING DECISIONS AND WITHDRAWALS
To note the following:
| 1 | Proposal Site Application No. Decision |
Single storey extension linked to one and a half storey extension to dwelling 22 Duchy Avenue,, Scalby 14/00203/HS Refused |
| 2 | Proposal Site Application No. Decision |
Re-branding of Tesco Express including re-painting of building fabric and new signage Tesco Express 83 – 85 Burniston Road Newby 14/00303/AA SPLIT. Totem and hello/goodbye signs refused, all others granted |
| 3 | Proposal Site Application No. Decision |
Erect 1st floor extension to form bedrooms 3 The Crescent, Throxenby Lane, Newby 14/00344/HS Refused |
| 4 | Proposal Site Application No. Decision |
Extend existing public house and convert manager’s flat to hotel bedrooms The Plough, 21 High Street, Scalby 14/00381/FL Granted |
| 5 | Proposal Site Application No. Decision |
Erect agricultural building to house livestock and general purpose storage Beacon Cottage Farm Barmoor Lane Scalby NYM/2014/0020/FL Granted |
OTHER MATTERS
16 REPORTS ON OUTSIDE BODIES & EVENTS ATTENDED
To receive reports from representatives:
16.1 CAP Group. – next meeting 29/4/14 (Cllr. Gething)
16.2 Roads Liaison Committee – no report, next meeting possibly Feb. 2015 (Cllrs Thompson and Watson)
16.3 NYMNP Coastal Area Parish Forum – no report, next meeting 23/7/14 (Cllrs. R I Thompson and B F Watson)
16.4 North Yorkshire and Cleveland Coastal Forum – no report, next meeting believed to be Sept. 2014 (Cllr Watson).
16.5 Yorkshire Local Councils’ Association – no report, next meeting 2/6//14 (Cllr. Mrs Kendall)
16.6 Twinning Association – last meeting 6/5/14 (Cllrs. Mrs C. Snow and R I Thompson)
16.7 Yorkshire Coast & Moors County Area Committee – no report, next meeting 21/7/14 (Cllr Thompson)
16.8 North York Moors National Park Authority – Cllr. R I Thompson (in his capacity as a member of the Authority) to provide feedback on matters of interest in the parish.
17 CIRCULATION To be tabled at meeting.
J Marley, Clerk to the Council and RFO,
Council Offices, Newby and Scalby Community Hall, Scalby Road, Scalby,
Scarborough YO13 0RA. Tel: (01723) 354018
Email: clerk@newbyandscalbypc.org.uk
Wednesday 7th May 2014