MINUTES OF ANNUAL MEETING OF NEWBY AND SCALBY PARISH COUNCIL
held in the Rickinson Hall, St. Laurence’s Church Rooms, Scalby,
on Wednesday, 11th May 2016 at 7pm.
PRESENT: Councillor R Towse (Chairman), Cllrs. Mrs E Black, G Edmunds, S Foote, S Gething, Mrs R Holliday, TW Miller, R Pickersgill (from 7.21pm), Mrs PC Snow, RI Thompson, BF Watson, Mrs D Wiles
ALSO IN ATTENDANCE: Borough Cllr. V. Inman (left 7.27pm), P. Staveley ( In Bloom), 4 members of public [3 left at 7.21pm], Mrs J Marley (Clerk).
ABSENT: County Cllr. A Backhouse, Borough Cllrs. L. Backhouse, A Jenkinson, H Lynskey.
The Chairman reminded those present that filming, photographing or audio recording of the proceedings was allowed – persons wishing to record were asked to notify the Clerk of their intention prior to the start of the meeting. In the interests of encouraging public participation, it was requested that anyone filming did not include members of the public “in shot”.
PROCEDURAL MATTER
In his capacity as outgoing Chairman, Councillor Towse chaired the meeting until the new Chairman had accepted office.
73/16 ELECTION OF CHAIRMAN
73/16.1 In accordance with Standing Order 12(A) the Chairman sought any further nominations for Chairman of Council for the year 2016 to 2017. There were none.
73/16.2 The Clerk reported valid nominations had been received prior to the meeting:- 1 for Cllr. Thompson and 4 for Cllr. Towse. It was RESOLVED Councillor Towse be elected as Chairman of the Council for the Year 2016 to 2017.
74/16 CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE
In accordance with Section 83(a) of the 1972 Local Government Act the elected Chairman signed his Declaration of Acceptance of Office which was witnessed by the Clerk as the Proper Officer of the Council.
PROCEDURAL MATTER – Councillor Towse resumed as Chairman of the Council.
75/16 APOLOGIES FOR ABSENCE Received & accepted from County Cllr. A Backhouse, Borough Cllr. L Backhouse and Cllr. DJ Bastiman (prior commitments).
76/16 ELECTION OF VICE CHAIRMAN
76/16.1 In accordance with Standing Order 12(E) the Chairman sought any further nominations for Vice Chairman of Council for the year 2016 to 2017. There were none.
76/16.2 The Clerk reported valid nominations had been received prior to the meeting:- 3 for Councillor Thompson and 1 for Councillor Towse. Cllr. Towse withdrew his nomination and it was RESOLVED Councillor Thompson be elected as Vice-Chairman of the Council for the year 2016 to 2017.
77/16 DECLARATIONS OF INTEREST – Received & noted from 1] Cllr. Mrs Snow (agenda item 16.1, trustee of neighbouring property; agenda item 16.2, applicant is family friend); 2] Cllr. Towse (agenda item 16.3, applicant may be known).
78/16 REPRESENTATIVES TO OUTSIDE BODIES
The following were AGREED:-
- CAP group Cllr. Gething
- NYMNP Coastal Forum Cllr. Thompson
- N. Yorks. & Cleveland Forum Cllr. Thompson
- YLCA Cllr. Towse
- Twinning Committee Cllr. Thompson
- Allotments (FONSA) Cllr. Gething
79/16 MEMBERSHIP OF REVIEW & STAFFING COMMITTEE
79/16.1 RESOLVED committee membership to remain Cllrs. Towse, Thompson, Bastiman, Gething & Watson.
80/16 MINUTES
80/16.1 Having been previously circulated, it was RESOLVED the minutes of the Council Meeting held on 13th April 2016 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER At 7.07pm, Standing Orders were suspended to allow the Public Open Forum.
81/16 PUBLIC OPEN FORUM
81/16.1 People wished to raise matters relating to the parking problems around Newby Primary School and the recent action taken to address those problems.
PROCEDURAL MATTER – At 7.09pm, Standing Orders were resumed.
82/16 MATTERS RAISED AT PARISH ASSEMBLY AND IN PUBLIC OPEN FORUM
82/16.1 No matters to consider from the Annual Parish Assembly.
82/16.2 Noted an update report on parking problems around Newby Primary School was for consideration at agenda item 13.1; councillors agreed to bring that item forward on the agenda and consider it next.
83/16 PARKING PROBLEMS AROUND NEWBY PRIMARY SCHOOL
83/16.1 [Brought forward] Agenda item 13.1
Cllr. Towse reported his 26/4/16 meeting with the Head of Parking Services and Cllr. Bastiman as Leader of SBC had been most helpful – enforcement officers would be visiting the area daily for the next few weeks, Their focus would be to advise or issue Inconsiderate Parking Notices and not necessarily Penalty Charge Notices. He had also attended a multi-agency meeting convened by Yorkshire Coast Homes in respect of parking problems at Gatesgarth Close (which he felt were an extension of the existing problems nearby). Members of the public reported they had seen a huge improvement in matters since the enforcement officers daily visits. All present hoped the improvement would be maintained when the enforcement visits became less frequent. Cllr. Towse undertook to 1] arrange a follow-up meeting with all parties concerned at some stage in the future and 2] liaise with the Head Teacher in respect of how parents of the next intake of children could be asked to respect parking restrictions.
At this point (7.21pm) 3 members of public left the meeting & Cllr. Pickersgill arrived.
84/16 POLICE REPORT No report to receive. Resolved Cllr. Towse to contact Police for an explanation as to why officers had not attended the Annual Assembly or provided a report.
85/16 EXTERNAL REPORTS
85/16.1 County Council:- No County Councillor present.
85/16.2 Borough Council:- Borough Cllr. Inman reported the Draft Local Plan to 2032 had now been submitted to the Secretary of State for Communities & Local Government for independent examination in public. Raincliffe Woods Community Enterprise was giving guided walks in the wood on 15th May prior to its AGM on the 19th.
At this point Cllr. Inman left the meeting.
85/16.3 FONSA:- No representative present.
85/16.4 In Bloom:- Mr Staveley reported the area around the memorial fountain had been tidied and a lot of verge/footpath cleaning needed doing.
86/16 COUNCILLOR’S REPORTS & UPDATES
86/16.1 Received & noted update [circulated with agenda] from Clerk on highway, footpath and other general matters since last meeting.
86/16.2 Received & noted reports from several councillors in respect of highway matters requiring attention. (Clerk to refer to Highways). Cllr. Thompson raised the matter of the advertising for the forthcoming McArthy & Stone development on the corner of Newby Farm Road – several people had contacted him with concerns that the marketing was leading people (wrongly) to believe the development was located in Scalby. Agreed Clerk to contact developer.
87/16 CORRESPONDENCE
87/16.1 Received & noted letter of 27/4/16 from solicitors representing a group of parishioners in respect of their objections to amendments to NYM/2015/0197/FL & Clerk’s reply [copies not circulated with agenda].
87/16.5 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – none.
FINANCE & GENERAL PURPOSES ISSUES
88/16 FINANCIAL MATTERS
88/16.1 Resolved the Schedule of Accounts Payable for May 2016 (Schedule 2) be approved.
88/16.2 Transfer of gratuity funds to pension provider – resolved the closure of a/c 884445105 at the Skipton Building Society and transfer of the balance less interest to the People’s Pension be authorised.
88/16.3 Received & noted Internal Auditor’s report Q4 and year end [circulated with agenda].
88/16.4 2015/16 Annual Return – RESOLVED 1] all the questions in the Governance Statement (Section 1) be answered in the affirmative and the Chairman authorised to sign; 2] the Internal Auditor’s unqualified report (Section 4) be noted; 3] the figures at Section 2 be confirmed and the Chairman authorised to sign.
88/16.5 Appointment of Internal auditor for 2016/17 – RESOLVED Mr R. Carey be re-appointed. At some stage in the future, to consider looking at alternative sources for internal audit for 2017/18 onwards.
88/16.6 Scalby Sports Association. 1] Received & noted update by Chairman – following on from the solicitor’s letter sent to Mr Perry on 19th March, a reply dated 22nd April only contained some of the information requested. The solicitor will be replying to Mr. Perry. The lease negotiations themselves were no further forward. 2] Election of two councillors to represent the Parish Council on the management committee of Scalby Sports Association [Minute 43/16.3 refers]. Resolved defer until new lease was in operation.
ENVIRONMENT AND DEVELOPMENT ISSUES
89/16 PLANNING APPLICATIONS NOTIFIED:
| 1 | Proposal Site Applicant Application No. PC decision |
Alterations to existing dormer window to allow access to flat-roofed area and walkway 487 Scalby Road, Scalby Mrs C Watkinson 16/00253/HS No objections |
| 2 | Proposal
Site |
Conversion of Bed and Breakfast (C1) to mixed use as Bistro (A3) at ground floor and Bed and Breakfast (C1) to upper floors. Installation of 1 no. extraction flue Foulsyke Farmhouse, Barmoor Lane, Scalby Mr I Kevan 16/00576/FL No objections |
| 3 | Proposal Site Applicant Application No. PC decision |
Erection of dwelling Land to the rear of White Lodge, 38 North Street, Scalby Ms K McArthy 16/00620/FL Object – inappropriate development of a residential garden resulting in overdevelopment of site |
| 4 | Proposal Site Applicant Application No. PC decision |
Rear extension 56 Station Road, Scalby Mr A Beston 16/00749/HS No objections |
| 5 | Proposal Site Applicant Application No. PC decision |
Installation of 15 m slim line column supporting 3 shrouded antenna, 2 transmission dishes, 3 equipment cabinets Land o/s 2 Hackness Road Newby Cornerstone Telecommunications Infrastructure Ltd 16/00800/TD No objections providing mast painted grey or green |
| 6 | Proposal Site Applicant Application No. PC decision |
Rear single storey extension, conversion of outbuilding to living accommodation and re roofing outbuilding 47 North Street Scalby Mr M Tennant 16/00828/HS No objections |
90/16 PLANNING DECISIONS/WITHDRAWALS – the following were received & noted:-
| 1 | Proposal Site Application No. SBC decision |
Erect 42 dwellings (use class C3) & associated infrastructure & access Land & buildings to NW side of Newby Farm Road 15/02421/FL Granted |
| 2 | Proposal Site Application No. SBC decision |
Erect replacement rear extension 10 Greenstead Road, Newby 15/02673/HS Granted |
| 3 | Proposal Site Application No. SBC decision |
Erect one single storey two bed. dwelling 145 Burniston Road, Newby 16/00295/FL Refused |
| 4 | Proposal Site Application No. SBC decision |
1½ storey rear extension with balcony and replacement conservatory 18 Station Road, Scalby 16/00349/HS Granted |
| 5 | Proposal Site Application No. SBC decision |
Erect 2 storey side extension and single storey rear extension 6 Bielby Close, Newby 16/00359/HS Granted |
91/16 PLANNING MATTERS RECEIVED AFTER 4/5/16 – none.
92/16 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
92/16.1 CAP Group – Cllr. Gething reported matters raised included the speed of traffic on Station road. Next meeting 28/7/16 (Cllr. Gething).
92/16.2 NYMNP Coastal Area Parish Forum – Cllr. Thompson reported matters raised included poor progress with the rollout of rural broadband and DEFRA’s eight point plan for all national parks. Next meeting 20/10/2016 (Cllr. Thompson).
92/16.3 North Yorkshire & Cleveland Coastal Forum – next meeting Sept. 2016 (Cllr. Thompson).
92/16.4 Yorkshire Local Councils’ Association – Next meeting 2/6/16 (Cllr. Towse).
92/16.5 Twinning Association – Cllr. Thompson reported 42 Pornicais were expected for this year’s visit.
92/16.6 Yorkshire Coast & Moors County Area Committee – Next meeting 8/6/16 at Danby. (Cllr. Thompson).
92/16.7 Any other reports not previously notified – none.
93/16 CIRCULATION – None.
There being no further business, the Chairman declared the meeting closed at 8.20pm.