AGENDA FOR ANNUAL MEETING OF NEWBY AND SCALBY PARISH COUNCIL
to be held in the Rickinson Hall, St. Laurence’s Church Rooms, Scalby,
on Wednesday, 11th May 2016 at 7pm.
PROCEDURAL MATTER
Councillor Towse in his capacity as retiring Chairman to chair the meeting until the incoming Chairman has completed their Declaration of Acceptance of Office.
1 ELECTION OF CHAIRMAN
1.1 In accordance with Standing Order 12(A) to receive nominations for Chairman of Council for the Year 2016 to 2017.
1.2 To consider all valid nominations received and elect a Chairman of the Council for the Year 2016 to 2017.
2 CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE
In accordance with Section 83(a) of the Local Government Act 1972 to receive the elected Chairman’s properly executed Declaration of Acceptance of Office.
PROCEDURAL MATTER – The incoming Chairman to occupy the chair.
3 APOLOGIES FOR ABSENCE To receive & approve.
4 ELECTION OF VICE CHAIRMAN
4.1 In accordance with Standing Order 12(E) to receive nominations for Vice Chairman of Council for the Year 2016 to 2017.
4.2 To consider all valid nominations received and elect a Vice Chairman of the Council for the Year 2016 to 2017
5 DECLARATIONS OF INTEREST
To receive any declarations of interest in items on this agenda. (form enclosed)
6 TO APPOINT REPRESENTATIVES TO OUTSIDE BODIES
To agree appointments to outside bodies. [List of expressions of interest as at 3rd May enclosed]
7 MEMBERSHIP OF REVIEW & STAFFING COMMITTEE
To agree committee membership (currently Cllrs. Towse, Thompson, Bastiman, Gething & Watson). [NOTE: Committee’s terms of reference require that Council Chairman and Vice Chairman are members].
8 MINUTES
To approve and sign as a correct record, the minutes of the Council Meeting held on 13th April 2016. (enclosed)
PROCEDURAL MATTER To suspend Standing Orders so as to allow the Public Open Forum.
9 PUBLIC OPEN FORUM Matters which members of the public wish to raise.
PROCEDURAL MATTER – To resume Standing Orders.
10 MATTERS RAISED AT PARISH ASSEMBLY OR IN PUBLIC OPEN FORUM
To agree action as appropriate on matters raised at the Annual Parish Assembly of in the Public Open Forum.
11 POLICE
To receive Police report [to be tabled at meeting] and give details of any new issues requiring attention.
12 EXTERNAL REPORTS
The following to give reports or answer questions:
12.1 County Council – County Cllrs. Backhouse and/or Bastiman.
12.2 Borough Council – any ward councillor for Newby or Scalby
12.3 FONSA – committee member
12.4 In Bloom Group – Mr Staveley
13 COUNCILLOR’S REPORTS & UPDATES
13.1 To receive update from Cllr. Towse on parking problems at The Green.
13.2 To receive update [enclosed] from Clerk on highway & footpath or general matters since last meeting.
13.3 To receive reports from Councillors of any highway & footpath or general matters requiring attention [form enclosed].
14 CORRESPONDENCE
14.1 To receive & note letter of 27/4/16 from solicitors representing a group of parishioners in respect of their objections to amendments to NYM/2015/0197/FL & Clerk’s reply [copies not enclosed as councillors have already received copies of both documents].
FINANCE & GENERAL PURPOSES ISSUES
15 F&GP MATTERS (To be tabled at the meeting unless otherwise indicated)
15.1 To approve the Schedule of Accounts to be paid for May 2016, Schedule 2.
15.2 Transfer of gratuity funds to pension provider – to authorise closure of a/c 884445105 at the Skipton Building Society and transfer of the balance less interest to the People’s Pension.
15.3 Internal Auditor’s report [enclosed] – to receive & note;
15.4 2015/16 Annual Return [enclosed] – to confirm governance statement at Section 1 & authorise Chairman to sign; to note Internal Auditor’s unqualified report (Section 4); to confirm figures at Section 2 & authorise Chairman to sign.
15.5 Appointment of Internal Auditor for 2016/17 – to consider re-appointing Mr R. Carey & agree action as appropriate;
15.6 Scalby Sports Association – 1] to receive a verbal update from Cllr. Towse on the new lease negotiations; 2] to consider electing two councillors to represent the Parish Council on the management committee of Scalby Sports Association [Minute 43/16.3 refers] & agree action as appropriate.
ENVIRONMENTAL AND DEVELOPMENT ISSUES
16 PLANNING APPLICATIONS & APPEALS NOTIFIED: To consider the following:-
- 16/00253/HS Alterations to existing dormer window to allow access to flat-roofed area and walkway, 487 Scalby Road, Scalby.
- 16/00576/FL Conversion of Bed and Breakfast (C1) to mixed use as Bistro (A3) at ground floor and Bed and Breakfast (C1) to upper floors. Installation of 1 no. extraction flue, Foulsyke Farmhouse, Barmoor Lane, Scalby
- 16/00620/FL Erection of dwelling, land to the rear of White Lodge, 38 North Street, Scalby.
- 16/00749/HS Rear extension, 56 Station Road, Scalby
- 16/00800/TD Installation of 15 m slim line column supporting 3 shrouded antenna, 2 transmission dishes, 3 equipment cabinets, land o/s 2 Hackness Road Newby
- 16/00828/HS Rear single storey extension, conversion of outbuilding to living accommodation and re roofing outbuilding, 47 North Street Scalby
17 PLANNING DECISIONS AND WITHDRAWALS To note the following:-
- 15/02421/FL Erect 42 dwellings (use class C3) and associated infrastructure and access, land & buildings to NW side of Newby Farm Road. Granted
- 15/02673/HS Erect replacement rear extension, 10 Greenstead Road, Newby. Granted
- 16/00295/FL Erect one single storey two bed. dwelling, 145 Burniston Road, Newby. Refused
- 16/00349/HS 1½ storey rear extension with balcony and replacement conservatory, 18 Station Road, Scalby. Granted
- 16/00359/HS Erect 2 storey side extension and single storey rear extension, 6 Bielby Close, Newby. Granted
OTHER MATTERS
18 REPORTS ON OUTSIDE BODIES & EVENTS ATTENDED
To receive reports from representatives:
18.1 CAP Group – last meeting 14/4/16 (Cllrs. Gething & Mrs Wiles).
18.2 NYMNP Coastal Area Parish Forum – last meeting 27/4/2016 (Cllr. Thompson).
18.3 North Yorkshire and Cleveland Coastal Forum – next meeting – unknown date in 2016 (Cllr. Mrs Wiles).
18.4 Yorkshire Local Councils’ Association – next meeting 2/6/16 (Cllr. Towse).
18.5 Twinning Association – last meeting 17/4/16 (Cllr. Thompson).
18.6 Yorkshire Coast & Moors County Area Committee – next meeting 8/6/16 (Cllr. Thompson).
18.9 Any other reports not previously notified.
19 CIRCULATION To be tabled at meeting.