Agenda for Council Meeting of 12th April 2023

NOTICE

is hereby given that a

MEETING

of

NEWBY AND SCALBY TOWN COUNCIL

will be held in the

COMMUNITY HUB

Community Hub & Council Offices,

445b Scalby Road, SCALBY,

 on

WEDNESDAY, 12th APRIL 2023

COMMENCING AT 7 P.M.

or on completion of the Parish Assembly if that is later

 

All councillors are hereby severally summoned and required to attend in order to transact the business on the agenda.

 

MEMBERS OF PUBLIC ARE WELCOME TO ATTEND

 

AGENDA

Supporting-papers-120423

1          APOLOGIES FOR ABSENCE

To receive & approve apologies for absence.

 

2          DECLARATIONS OF INTEREST

To receive any declarations of interest in items on this agenda.

 

3          MINUTES

3.1       To approve and authorise the Chairman to sign the minutes of the Ordinary Council Meeting held on 8th March 2023 (enclosed).

3.2       To receive and sign the minutes of the Review & Staffing Committee held on 15th March 2023 (enclosed).

 

PROCEDURAL MATTER

To suspend Standing Orders for the Public Open Forum.

 

4          PUBLIC OPEN FORUM

 

PROCEDURAL MATTER

To resume Standing Orders.

 

5          MATTERS RAISED IN PUBLIC OPEN FORUM

5.1       To agree action as appropriate on matters raised in Public Open Forum.

 

6          VACANCY UNFILLED AT THE ELECTION BY REASON OF INSUFFICIENT NOMINATIONS

To receive any applications for co-option to the remaining Ordinary Vacancy & agree action as appropriate.

 

7          EXTERNAL REPORTS

The following to give reports or take questions:

7.1       Police – Scalby report enclosed, Newby report to be tabled at meeting.

7.2       NY Unitary Council – NY Cllrs. D Bastiman and S. Sharma.

 

8          UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS/ITEMS

 

8.1       To receive report from H. King re. Community & Wellbeing Hub.

8.2       To receive update from Chairman and/or Clerk on any matters dealt with under delegated powers and on Neighbourhood Plan Working Group.

8.3       To receive update on local government re-organisation.

8.4       To receive update on Scalby Toilets.

8.5       To receive update on grit bin on Carr Lane [Minute 46/23.2 refers]

8.6       Suspected breach of planning at a property on Elderflower Drive – to receive verbal report from Cllr. Smith and agree action as appropriate.

8.7       To receive reports from Councillors of any highway & footpath or other matters requiring attention.

 

9          CORRESPONDENCE

 

9.1       Letter of thanks from Scalby Toilet Trust for £650 contribution to 2022/23 running costs – to receive and note.

9.2       Community Governance Review – Draft Recommendations for the unparished part of Scarborough (enclosed) – to receive and agree action as appropriate.

9.3       Correspondence received after preparation of the agenda which the Chairman of the meeting deems it necessary to consider as a matter of urgency.

 

 

FINANCE & GENERAL PURPOSES ISSUES

 

10        FINANCE, REGULATORY & GENERAL MATTERS

(Tabled at the meeting unless otherwise indicated)

 

10.1     To approve the Schedule of Accounts Payable for April 2023 (Schedule 1).

10.2     Recommendations of Review and Staffing Committee of 15/3/23 – to receive report & documentation (enclosed) and agree action as appropriate.

10.3     Civility & Respect Project including the Pledge [emailed to councillors 15/11/22]  – deferred from February meeting, [Minute 31/23.3 refers] –  to receive and agree action as appropriate

 

ENVIRONMENT AND DEVELOPMENT ISSUES

 

11        PLANNING APPLICATIONS & APPEALS NOTIFIED:-

 

To agree comments on the following:-

  1. 22/02164/HS Proposed rear extension, 3 Wrea Head Close, Scalby.
  2. 23/00347/HS Demolish existing conservatory, erect single storey rear extension, 2 Orchard Heights, Newby.
  3. 23/00390/HS Single storey extension to front to create larger porch, convert garage into bedroom, create new driveway and access, 36 The Parkway, Newby.
  4. 23/00400/HS Erect two storey side extension, install to front and rear, 9 Vernon Grove, Newby.
  5. 23/00403/HS Erect single storey rear extension and veranda, 50A Scalby Avenue, Newby.
  6. NYM/2023/0152 Listed Building consent for conversion of agricultural outbuildings to three holiday letting units, Prospect House Farm, Hay Lane, Scalby.

 

 

12        PLANNING DECISIONS/WITHDRAWALS:- to receive & note

 

  1. 22/00772/FL Demolish residential care home, erect three storey apartment block, Briar Dene Retirement Home, 73 Burniston Road, Newby. Withdrawn.
  2. 22/01945/HS Erect single storey side extension, 8 The Crescent, Newby. Granted with conditions.
  3. 22/02382/HS Replace front porch, install gate and masonry piers to front boundary, insert window at first floor level on front elevation, 73 Newby Farm Road, Newby. Granted with conditions.
  4. 22/02440/HS Alter and extend existing driveway entrance, 5 Station Road, Scalby. Granted with conditions.
  5. 23/00120/RG4 Extend existing compound, resurface existing hardstanding area, new/relocated electric hookup and relocation of hedge, Scarborough C&C Site, Field Lane, Scalby. Granted with conditions.

 

13        PLANNING MATTERS RECEIVED AFTER 4/4/23

(as notified after distribution of agenda to members on email) – To agree comments as appropriate.

 

 

OTHER MATTERS

 

14        REPORTS ON OUTSIDE BODIES & EVENTS ATTENDED

To receive reports from councillors:- Cllr. Thompson (Twinning).

 

15        EXCLUSION OF PRESS AND PUBLIC

To exclude the press and public on the grounds the next items relate to legal, personnel or contract matters.

 

16        CONFIDENTIAL ITEMS

None to hand at preparation of agenda, any matters will be notified to councillors prior to the meeting.

J Marley (CiLCA)

Clerk to the Council and RFO

Community Hub & Town Council Office, 445b Scalby Road, Newby, Scarborough YO12 6UA

Tel: (01723) 354018.  Email: clerk@newbyandscalby-tc.gov.uk

Wednesday 5th April 2023