Minutes of Council Meeting of 8th March 2023

MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY TOWN COUNCIL
held in the Community Hub, Council Office, 445b Scalby Road, Scalby,
on Wednesday, 8th March 2023 at 7pm.

PRESENT: Councillor R Towse (Chairman), Cllrs. S Barnes, J Fennell, R Holliday, J Smith, D Sutton, R Thompson, D Wiles

ALSO IN ATTENDANCE: Mrs J Marley (Clerk to Council).

ABSENT:      Cllrs. D Bastiman, S Foote, D Langmead, B Marley, County & Borough Cllr. Sharma, H. King (hub).

 

38/23               APOLOGIES FOR ABSENCE  Cllrs. D Bastiman (prior commitment), S Foote (icy weather), D Langmead and B Marley (health), County & Borough Cllr Sharma (prior commitment), H. King (prior commitment).

39/23               DECLARATIONS OF INTEREST:  None to receive.

40/23               MINUTES

40/23.1            Having been previously circulated, the minutes of the Ordinary Council meeting held on 8th February 2023 were approved as a correct record and authorised for signature by Cllr. Towse.

PROCEDURAL MATTER No suspension of Standing Orders as no public present.

41/23               PUBLIC OPEN FORUM No public present.

42/23               MATTERS RAISED IN PUBLIC OPEN FORUM None.

43/23               VACANCY UNFILLED AT THE ELECTION BY REASON OF INSUFFICIENT NOMINATIONS

Noted no applications for co-option to the existing Ordinary Vacancy had been received.

44/23               EXTERNAL REPORTS

44/23.1            Police:- :- The Scalby report for February 23 incidents [tabled at meeting] was received & noted.

44/23.2            County Council:-  No report to receive.

44/23.3            Borough Council:-  No report to receive.

45/23               UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS

45/23.1            A written report from H King on Community and Wellbeing Hub covering February [circulated with agenda] was received & noted.

45/23.2            Update from Chairman and/or Clerk on any matters dealt with under delegated powers and on Neighbourhood Plan Working Group (NHPWG) – Cllr. Towse reported on a meeting of the NHPWG from which it had become clear that some members were not receptive to a large part of what was highlighted to be required in order to complete a NHP. It did not help that the Village Trust’s draft policy parameters for inclusion in the NHP had been published on their website but not agreed by the Working Group. Following intense debate Council agreed that in the light of the changes to come in Local Plans as a result of the creation of the new unitary authority and the coming into law of the Levelling Up bill, the Neighbourhood Plan be placed on hold with the situation to be reviewed during 2024.

45/23.3            Update on local government re-organisation – none to receive.

45/23.4            Update on Scalby Toilets – Cllr. Towse reported some difficulties with the toilets not being opened/closed had now been resolved. Discussions on the future ownership/running of the toilets to be commenced with the new unitary authority after 1st April.

45/23.5            Reports from Councillors of any highway & footpath or general matters requiring attention – reports regarding potholes and the road surface in Hackness Drive, Low Street, Church Hill. Work had been done on Field Lane but Cllr. Barnes wanted to know if the work  had been checked and by whom.

46/23               CORRESPONDENCE

46/23.1            Deferred from February meeting, [Minute 30/23.1 refers] – email from County Cllr. Bastiman with suggestion for commemorative to the late Queen Elizabeth II – agreed the land on Newby Farm Road beside the hub to be main location, design and planting (to include seat[s] and shrubs) to be drawn up and agreed at a future meeting.

46/23.2            Request from parishioner for a grit bin on Carr Lane near Brook View – agreed  bin to be provided by Town Council, Clerk to make necessary arrangements.

46/23.3            Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency:– none.

47/23               FINANCE, REGULATORY & GENERAL MATTERS

47/23.1            Resolved the Schedule of Accounts Payable for March 2023 (Sch 12, £7,106-59) [tabled at meeting] be approved. Cllrs. Sutton and Thompson signed cheque and to do the online authorisations within 24 hours.

47/23.2            Internal Audit report [circulated with agenda]  – received & noted.

47/23.3            Received request from Scalby Methodist Church for a grant of £125 towards their costs of £270 in providing a Warm Space drop-in event on a weekly basis and agreed discretionary grant of £125 be made.

48/23               PLANNING APPLICATIONS & APPEALS NOTIFIED

Comments on the following applications received [circulated with agenda] were agreed:-

  1. 23/00058/FL Erect dwelling and garage, replace and relocate existing garage at 77 Green Lane, Newby. No objections.
  2. NYM/2023/0075 Certificate of Lawfulness for use of land as leisure plot and use of three buildings for birdwatching and storage purposes (no overnight sleeping) in excess of 10 years at Mosslea, land west of Low Moor Farm, Barmoor Lane, Scalby. No objections, request condition of no overnight occupation on any consent.

49/23               PLANNING DECISIONS – The following were received and noted:-

  1. 22/02320/HS Erect garage and store/workshop, Barmoor View, Barmoor Lane, Scalby. Granted with conditions.
  2. NYM/2022/0864 Vary NYM/2021/0497/FL to allow reduction in size of garage & alterations to roof design, 113 Hackness Road, Scalby. Granted with conditions.

50/23              PLANNING MATTERS RECEIVED AFTER 1/3/23 –

Comments on the following applications received [previously notified to councillors by email] were agreed:-

  1. 23/00162/HS Erect two storey side extension, 9 Lady Edith’s Avenue, Newby. No objections.
  2. NYM/2023/0114 Vary condition 2 of NYM/2015/0197/FL to allow construction of detached garage in revised location and alterations to position of door and window at Ryefield, Hackness Road, Scalby. No objections.

51/23               REPORTS FROM OUTSIDE BODIES  Cllr. Thompson reported on recent Twinning (SANTA) meetings when he had been asked what support was likely from Council and if the hub would be available on the afternoon of 8th June and the evening of 16th June.  Council confirmed there was £200 in the twinning budget and noted 1] the hub was already booked on the 8th and 2] there was no staff availability on the 16th . Councillors were very unhappy to learn the civic reception was to be held in Wykeham instead of in the parish – it was felt this wasn’t in the spirit of twinning and as such several councillors took a view that Council should not provide any funding. Following a robust discussion, agreed 1] the sum of £200 be made available; 2] a full review of the future of the twinning arrangement be considered at the September Council meeting and the Chairman of SANTA invited to attend that meeting so a full and frank discussion could take place.

52/23               EXCLUSION OF PRESS AND PUBLIC Not required as no confidential items to consider.

53/23               CONFIDENTIAL ITEMS None to consider.

There being no further business, the Chairman declared the meeting closed at 8.25pm. 

 

Cllr. Reg Towse, Chairman

Dated: 12th April 2023