MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY TOWN COUNCIL
held in the Community Hub, Council Office, 445b Scalby Road, Scalby,
on Wednesday, 8th February 2023 at 7pm.
PRESENT: Councillor R Towse (Chairman), Cllrs. S Barnes, J Fennell, R Holliday, B Marley, J Smith (from 7.10pm)
ALSO IN ATTENDANCE: County & Borough Cllr. Sharma (left 7.15pm), PC 636 Flinton and PC Laura Robinson (7.03 to 7.11pm), 1 member of public (left 7.28pm), Mrs J Marley (Clerk to Council).
ABSENT: Cllrs. D Bastiman S Foote, D Langmead, D Sutton, R Thompson, D Wiles. H King
21/23 APOLOGIES FOR ABSENCE Cllrs. D Bastiman (work), S Foote (family health), D Langmead (family), D Sutton and R Thompson (personal commitment), D Wiles (family), H. King (annual leave).
22/23 DECLARATIONS OF INTEREST: Cllr. Marley declared an interest in a late planning application to be determined by the NYMNP as he sat on that authority’s planning committee – see Minute 34/23.2.
23/23 MINUTES
23/23.1 Having been previously circulated, the minutes of the Ordinary Council meeting held on 11th January 2023 were approved as a correct record and authorised for signature by Cllr. Towse.
23/23.2 Having been tabled at the meeting, the minutes of the Staffing and Review Committee meeting held on 8th December 2022 were approved as a correct record and authorised for signature by Cllr. Towse.
PROCEDURAL MATTER Suspension of Standing Orders at 7.02pm.
24/23 PUBLIC OPEN FORUM No matters raised.
PROCEDURAL MATTER Reinstatement of Standing Orders at 7.02pm.
25/23 MATTERS RAISED IN PUBLIC OPEN FORUM None.
PC Flinton and PC Robinson arrived during the next item.
26/23 VACANCY UNFILLED AT THE ELECTION BY REASON OF INSUFFICIENT NOMINATIONS
Noted no applications for co-option to the existing Ordinary Vacancy had been received.
27/23 EXTERNAL REPORTS
27/23.1 Police:- :- The Scalby report for January 23 incidents [tabled at meeting] was received & noted. A verbal report by PC636 Flinton for January incidents in Newby was also received & noted. Concerns raised with PC Flinton included 1] inconsiderate parking of vehicles on Hackness Gardens such that residents were unable to access/their properties and 2] excessive speed of traffic on Hackness Drive, especially late evenings.
At this point PC Flinton and PC Robinson left the meeting.
27/23.2 County Council:- County Cllr. Sharma reported amendments to the new licensing regime were being sought.
27/23.3 Borough Council:- Borough Cllr. Sharma had no matters to report.
At this point, Cllr. Sharma left the meeting.
28/23 UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS
29/23.1 A written report from H King on Community and Wellbeing Hub covering January [circulated with agenda] was received & noted.
29/23.2 Update from Chairman and/or Clerk on any matters dealt with under delegated powers and on Neighbourhood Plan Working Group – Cllr. Towse reported 1] the NHP policy document had been reviewed by Planning Officers; 2] there had only been one meeting of the working group since its formation and 3] submissions had to be via the Town Council not direct to the Borough Council. It was agreed a meeting of the Working Group would be held before the March Council meeting.
At this point, the member of public left the meeting.
29/23.3 Update on local government re-organisation – none to receive.
29/23.4 Update on Scalby Toilets – Cllr. Smith confirmed the promised funding from Qdos Entertainment Ltd had been received.
29/23.5 Reports from Councillors of any highway & footpath or general matters requiring attention – reports regarding 1] the standard of the patching on Station Road & Field Lane left a lot to be desired and the verge erosion had not been dealt with at all; 2] the pavement from West Avenue to Cow Wath Bridge was in a bad state; 3] there was a lot of leaves accumulated around the bus layby outside the Rosette on Scalby Road.
30/23 CORRESPONDENCE
30/23.1 Deferred from January meeting, [Minute 12/23.3 refers] – email from County Cllr. Bastiman with suggestion for commemorative to the late Queen Elizabeth II – agreed possible locations included the land on Newby Farm Road beside the hub, Church Beck Green and on Scalby Road adjacent the sea cut. To consider a seat and/or a tree. Agreed to defer to March agenda to agree land to be used and planting etc.
30/23.2 Letter from NYMNP dated 20/1/23 [circulated with agenda] requesting details of local community groups in our area. Agreed to refer them to Closer Communities and the church.
30/23.3 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency:– none.
31/23 FINANCE, REGULATORY & GENERAL MATTERS
31/23.1 Resolved the Schedule of Accounts Payable for February 2023 (Sch 11, £11,878-39) be approved. Cllrs. Thompson and Towse to do the online authorisations within 24 hours.
31/23.2 Dignity at Work Policy (deferred from January meeting), [Minute 128/22.2.10 refers] – received update [circulated with agenda] on wording query and agreed policy be adopted.
31/23.3 Civility & Respect Project including the Pledge [emailed to councillors 15/11/22] and deferred from January meeting, [Minute 128/22.2.11 refers] – noted part of the Pledge confirms that Council has put in place a training programme for councillors and staff; as this is not the case, agreed this item to be deferred to the April meeting to allow creation of a training programme.
31/23.4 Consultation on Draft Parish Charter [emailed to councillors 18/1/23] – received & agreed no comments to submit at this time.
32/23 PLANNING APPLICATIONS & APPEALS NOTIFIED
Comments on the following applications received [circulated with agenda] were agreed:-
- 21/01225/OL Outline application for residential development, all matter reserved except for access, land off Old Rugby Way, Newby. No objections.
- 22/00552/OL (2nd AMENDED PLANS) Outline erection of 2 detached bungalows (all matters reserved) served from private drive, following demolition of existing dwelling, 151 Coldyhill Lane, Newby. Object, overdevelopment, contrary to Local Plan Policies DEC1 and DEC4.
- 22/02440/HS Alter and extend existing driveway entrance, 5 Station Road , Scalby. No objections.
33/23 PLANNING DECISIONS – The following were received and noted:-
- 22/01421/HS Erect two storey and single storey rear extension following removal of rear extension and conservatory, 16 Hackness Drive – withdrawn.
- 22/02117/HS Erect single storey and two storey rear extension, 383 Scalby Road, Newby. Granted with conditions.
- 22/02301/HS Proposed single storey rear extension,70 Station Road Scalby. Granted with conditions.
- NYM/2022/0858 Vary condition 2 of NYM/2015/0197/FL to allow construction of first floor above approved single storey utility room, Ryefield, Hackness Road, Scalby. Granted with conditions 22/01141/HS Erect two storey side extension, single storey rear extension and front porch, 4 Greenstead Road, Newby. Granted with conditions.
34/23 PLANNING MATTERS RECEIVED AFTER 31/1/23 –
Comments on the following applications received [previously notified to councillors by email] were agreed:-
- 23/00120/RG4 Extension to existing compound, resurfacing of existing hardstanding area, new/relocated electric hookup and relocation of hedge, Caravan and Camping Club, Field Lane, Scalby. No objections.
- NYM/2023/0042 Excavation works to create earth bank slurry store, Cumboots Dairy Farm, Limestone Road, Burniston. No objections.
35/23 REPORTS FROM OUTSIDE BODIES Cllr. Thompson had given the Chairman some notes on a Twinning Meeting he had recently attended – agreed Cllr Thompson to present his report at the March meeting.
36/23 EXCLUSION OF PRESS AND PUBLIC
Not required as no confidential items to consider.
37/23 CONFIDENTIAL ITEMS
37.22.1 None to consider.
There being no further business, the Chairman declared the meeting closed at 8.03pm.
Cllr. Reg Towse, Chairman
Dated: 8th March 2023