Agenda for Council Meeting 9th November 2022

NOTICE

is hereby given that an

ORDINARY MEETING

of

NEWBY AND SCALBY TOWN COUNCIL

will be held in the COMMUNITY HUB.

Community Hub & Council Offices,

445b Scalby Road

on

WEDNESDAY, 9th NOVEMBER 2022

COMMENCING AT 7 P.M.

All councillors are hereby severally summoned and required to attend in order to transact the business on the agenda.

 

MEMBERS OF PUBLIC ARE WELCOME TO ATTEND

 

AGENDA

Supporting-papers-091122

PRESENTATION OF PRIZES FOR BEST & MOST IMPROVED ALLOTMENTS AND LARGEST MARROW

 

1          APOLOGIES FOR ABSENCE

To receive & approve apologies for absence (to hand from Cllr. Sutton, personal commitment).

2          DECLARATIONS OF INTEREST

To receive any declarations of interest in items on this agenda.

3          MINUTES

3.1       To approve and authorise the Chairman to sign the minutes of the Ordinary Council Meeting held on 12th October 2022 and the Extra Ordinary Council Meeting held on 19th October 2022 (enclosed)

PROCEDURAL MATTER

To suspend Standing Orders for the Public Open Forum.

4          PUBLIC OPEN FORUM

PROCEDURAL MATTER

To resume Standing Orders.

5          MATTERS RAISED IN PUBLIC OPEN FORUM

5.1       To agree action as appropriate on matters raised in Public Open Forum.

6          VACANCIES UNFILLED AT THE ELECTION BY REASON OF INSUFFICIENT NOMINATIONS

To receive any applications for co-option to the three existing Ordinary Vacancies & agree action as appropriate.

7          EXTERNAL REPORTS

The following to give reports or take questions:

7.1       Police – report for October incidents Scalby area.

7.2       County Council – County Cllrs. D Bastiman and S. Sharma.

7.3       Borough Council – Borough Councillors D Bastiman, N Heritage, E Murphy or SC Sharma.

8          UPDATES ON VARIOUS MATTERS & COUNCILLOR’S REPORTS/ITEMS

8.1       To receive report from H. King re. Community & Wellbeing Hub.

8.2       Additional litter bins Field Lane and Burniston Road [Minute 97/22.5 refers] – to note SBC says there are sufficient bins in these areas but we can purchase two if we think they are really needed. (Clerk will have costs to hand at meeting).

8.2       To receive update from Chairman and/or Clerk on any matters dealt with under delegated powers and on Neighbourhood Plan Working Group.

8.3       To receive update on local government re-organisation.

8.4       To receive update on Scalby Toilets.

8.5       To receive reports from Councillors of any highway & footpath or other matters requiring attention.

9          CORRESPONDENCE

9.1       To receive, note & agree comments on letter and plans [emailed to councillors 2/11/22] from Clarke Telecom asking for general views on a proposal to upgrade the radio mast which is located on the grass verge near the golf course crossing on Burniston Road.

9.2       The future of devolution for York and North Yorkshire (consultation emailed to councillors 31/10/22) – to agree a response.

9.3       Correspondence received after preparation of the agenda which the Chairman of the meeting deems it necessary to consider as a matter of urgency.

 

FINANCE & GENERAL PURPOSES ISSUES

10        FINANCE, REGULATORY & GENERAL MATTERS

(Tabled at the meeting unless otherwise indicated)

10.1     To approve the Schedule of Accounts Payable for November 2022 (Schedule 8).

10.2     Rural verge cutting 2023/24 – does Council wish to put this out for prices or remain with the current contractor?

 

ENVIRONMENT AND DEVELOPMENT ISSUES

11        PLANNING APPLICATIONS & APPEALS NOTIFIED:-

To agree comments:-

  1. 22/01799/HS Erect single storey rear extension and detached garage, 16 Newlands Park Drive, Newby.
  2. 22/02117/HS Erect single storey and two storey rear extension, 383 Scalby Road, Newby.

12        PLANNING DECISIONS/WITHDRAWALS:- to receive & note

  1. 22/01162/HS Erect single storey rear extension and extension to garage, 159 Coldyhill Lane, Newby. Granted with conditions.
  2. 22/01199/HS Erect single storey extension and dormer window to rear, new double garage, summer house, greenhouse and alterations to vehicular access and front porch, 44 High St, Scalby. Granted with conditions.
  3. 22/01259/HS Erect single storey side and rear extension, 4 West Park Road, Scalby. Granted with conditions.
  4. 22/01438/FL Erect extension to provide disabled toilet, St. Mark’s Church, 116 Coldyhill Lane, Newby.  Granted with conditions.
  5. NYM/2022/0613 Vary Condition 2 of NYM/2015/0197/FL to allow omission of arched window heads and replace with straight window heads plus install double doors to detached dwelling, Ryefield, Hackness Road, Scalby. Granted with conditions.
  6. NYM/2022/0673 Removed condition 1 of NYM/2022/0461 to enable polytunnel and wetland area to remain permanently on site, land adjacent Tall Trees, Hay Lane, Scalby. Granted with conditions.

13        PLANNING MATTERS RECEIVED AFTER 1/11/22

(as notified after distribution of agenda to members on email) – To agree comments as appropriate.

 

OTHER MATTERS

14        REPORTS ON OUTSIDE BODIES & EVENTS ATTENDED

To receive reports from councillors:-

15        EXCLUSION OF PRESS AND PUBLIC

To exclude the press and public on the grounds the next items relate to legal, personnel or contract matters.

16        CONFIDENTIAL ITEMS

None to hand at preparation of agenda, any matters will be notified to councillors prior to the meeting.

 

J Marley (CiLCA), Clerk to the Council and RFO

Community Hub & Parish Council Office, 445b Scalby Road, Newby, Scarborough YO12 6UA

Tel: (01723) 354018.  Email: clerk@newbyandscalby-tc.gov.uk

Wednesday 2nd November 2022