MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 9th June 2010 at 7.15pm
PRESENT: Councillors B Miller, (Chairman in the Chair), J Attwood, R Pickersgill, C Ridley and B F Watson
ALSO IN ATTENDANCE: County Councillor A Backhouse, Mr R Kaye (SBC), Mr P Staveley, Mr T Teasdale, Mr G Dale and T Spencer (Clerk)
During the public session prior to the meeting, Councillor A Backhouse and Mr P Staveley reported on proposals to provide two picnic benches and two sets of goal posts at the Linden Road play area to be financed from Councillor Backhouse’s ward budget. The Council welcomed this news and gave approval for an early start to be made on this provision in time for the school summer holidays.
103/10 APOLOGIES FOR ABSENCE Councillors D J Bastiman, S G Foote, Mrs C Snow, R Thompson and A Tyson, Mr P Afford and the Police
104/10 DECLARATIONS OF INTEREST
Councillors C Ridley and B F Watson declared their respective personal interests in all Borough Council planning applications as members of the Borough Council’s Planning Committee and took no part in the decisions.
PROCEDURAL MATTER
It was RESOLVED to suspend the meeting at 7:20 pm to allow Roger Kaye of Scarborough Borough Council to provide feedback on previously raised road traffic or street scene issues and to receive new issues requiring attention. Mr Kaye provided feedback from the previously raised issues
The following new/revised issues were reported to Mr Kaye for action/comment:
- The Throxenby Lane/Scalby Road junction is difficult to exit at peak times causing long tail backs of traffic. Could the traffic light system be adjusted to enable a better free flow of traffic.
- The possibility of providing a central reservation adjoining the access to the North Cliff Golf Club at Burniston Road to enable a safer crossing point for golfers.
- Potholes on Throxenby Lane between Raincliffe School and the Hospice have been marked for repair for sometime. Could an early start date be programmed for the work.
Meeting in session at 7:30pm
105/10 REPORTS FROM OUTSIDE BODIES
The following Reports from Council Representatives, where indicated below, were RECEIVED:
105/10.1 Allotments Friends Group – Mr G Dale and Mr T Teasdale reported on recent events. Mr Teasdale requested a meeting with the Clerk regarding the possibility of the group taking on further duties. The meeting was approved.
105/10.2 In Bloom Group – Mr P Staveley reported on forthcoming events
105/10.3 Scalby Football Club – No report
105/10.4 CAP Group. – No report
105/10.5 Roads Liaison Committee – No report
105/10.6 Coastal Area Parish Forum – No report
105/10.7 North Yorkshire & Cleveland Coastal Forum – No report
105/10.8 Yorkshire Local Councils’ Association – Councillor B Miller reported on his appointment as Chairman and on housing and planning matters discussed at the recent meeting
105/10.9 Twinning Association – No report
105/10.10 York & North Yorkshire Playing Fields – Councillor B F Watson reported that HM The Queen had chosen play as the theme for her Jubilee Year
105/10.11 Yorkshire Coast & Moors County Area Committee – No report
105/10.12 North York Moors National Park Authority – No report
106/10 MINUTES
RESOLVED that the minutes of the Council Meeting held on 12th May 2010 be approved and signed by the Chairman as a correct record
107/10 MATTERS OF REPORT FROM THE MINUTES
RESOLVED that (i) consideration of the provision of a ‘Community Chest’ be deferred to the August meeting and (ii) the Borough Council be advised that Ivy on the Bus Shelters is damaging the roof of both structures.
108/10 CORRESPONDENCE
108/10.1 The Council considered a letter from Mr T Teasdale of the Allotment Friends Group concerning room hire for the recent plant sale. RESOLVED that a contribution of £50 be made
108/10.2 The Council considered a letter dated 11 May 2010 from the Community Partnerships Manager of the SBC regarding the co-option of a Parish Councillor to a sub-committee of the Central Rural Area Committee. RESOLVED that Councillor R Thompson be nominated.
109/10 QUALITY STATUS
The overall aims of quality status to remain on the agenda pending developments.
110/10 SCALBY VIADUCT
RESOLVED that it be noted that no response from the Borough Council regarding re-pointing work required had yet been received
FINANCE & GENERAL PURPOSES ISSUES
111/10 FINANCIAL MATTERS
111/10.1 RESOLVED that the Schedule of Accounts to be paid for June 2010, Schedule 3 be approved.
111/10.2 RESOLVED that the Schedule of Accounts to be paid for June 2010 in respect of the Community Hall, Schedule 3 be approved.
111/10.3 RESOLVED that subject to audit, the Annual Report and Accounts for the financial year 1 April 2009 to 31 March 2010 be approved
ENVIRONMENTAL AND DEVELOPMENT ISSUES
112/10 PLANNING APPLICATIONS – SCARBOROUGH BOROUGH COUNCIL
The Council considered the following applications and took thereon the decisions shown:
| 1 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Erection of two storey extension to side 8 Mayfield Avenue, Newby Neil Houlden 10/00786/HS Delegated No objection |
| 2 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Erection of single storey pool room structure to rear of existing dwelling 4 Hamilton Close, Scalby Jonathan and Anne Barker 10/00734/HS Delegated No objection |
| 3 | Proposal
Site |
Extension of time relating 07/00668/FL and 09/02333/FL. (The construction of four 3 bedroomed semi detached houses) 79 Cross Lane, Newby Mr Mark Dicconson 10/00800/FL Delegated No objection |
113/10 PLANNING APPLICATIONS – NORTH YORK MOORS NATIONAL PARK None
114/10 PLANNING APPLICATIONS – NORTH YORKSHIRE COUNTY COUNCIL None
115/10 FLOODING ISSUES
It was noted that the next meeting of the Newby and Scalby Flood Working Group would be held on 25 June 2010.
CONFIDENTIAL ISSUES
Pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 it was RESOLVED that, because of the confidential nature of the business to be transacted, the public and press leave the meeting during consideration of item 116/10
116/10 NEWBY AND SCALBY COMMUNITY HALL
The Council considered:
- an update on the proposed transfer of Trusteeship and the arrangements made to date in conjunction with the Charity Commission
- a note of the new provision of a Lawnmower, Strimmer and Hedge cutter for use at the Community Hall
RESOLVED that
- Standing Orders be suspended in order that a revised decision can be made in minute 116/10(ii) below
- the transfer of the Trusteeship be deferred from 1 April 2010 until 1 April 2011 and minutes 17/10(i) and (iv) of the meeting held on 13 January 2010 be rescinded
- subject to the approval of the Charity Commissioners, the terms of the lease of part of the Community Hall to the Parish Council be requested to be in perpetuity rather than the terms now proposed for a short term
- a Community Hall Management Committee meeting be arranged by the Clerk to the Trustees as soon as possible after 16th July 2010; the Shadow Board of Trustees to be invited to the following meeting of the Management Committee
- the terms and conditions of employment and list of duties for the Community Hall Caretaker post be considered at the first meeting proposed in (iv) above
117/10 COMBINED COMMUNITY HALL AND PARISH COUNCIL NOTICEBOARD
The Council considered a quotation for the renovation and enlargement of the Noticeboard outside the Community Hall and RESOLVED that
- consideration of the quotation be deferred and two further quotes be sought
- quotations for the renovation of the Noticeboard adjoining the Library be sought in due course
There being no further business on the agenda the Chairman declared the meeting closed at 9:10 pm