MINUTES OF ANNUAL MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 13th May 2010 at 7.15pm
PRESENT: Councillors R Thompson, (Chairman in the Chair), J Attwood, D J Bastiman, S G Foote, B Miller, R Pickersgill, C Ridley, Mrs C Snow, A Tyson and B F Watson
ALSO IN ATTENDANCE: County Councillors A Backhouse and J Flinton, Mr R Kaye (SBC), Mr P Staveley, Mr P Afford, Mr G Dale, Sgt. G Kinsman, T Spencer (Clerk) and four members of the public
PROCEDURAL MATTER
In his capacity as retiring Chairman, Councillor R I Thompson chaired the meeting until a new Chairman was elected.
77/10 ELECTION OF CHAIRMAN
77/10.1 In accordance with Sections 15(1) & 15(2) & 34(2) of the Local Government Act 1972 and in accordance with Standing Order 78(1) the Chairman sought any further nominations for Chairman of Council for the Year 2010 to 2011. There were none.
77/10.2 In accordance with Sections 15(1) & 15(2) & 34(2) of the Local Government Act 1972 and in accordance with Standing Order 78(1) consideration was given to the nominations received prior to the meeting, details of which the clerk read out.
77/10.3 The nominations received were for Councillor D J Bastiman, Councillor R I Thompson and Councillor B Miller. Following a ballot, it was RESOLVED to elect Councillor Miller as Chairman of the Council for the Year 2010 to 2011.
78/10 CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE
In accordance with Standing Orders the elected Chairman signed his Declaration of Acceptance of Office and Observance of the Code of Conduct which was witnessed by the Clerk as the Proper Officer of the Council.
PROCEDURAL MATTER Councillor Miller in the Chair
79/10 APOLOGIES FOR ABSENCE None
80/10 ELECTION OF VICE CHAIRMAN
80/10.1 In accordance with Standing Order 78(1) the Chairman sought any further nominations for Vice Chairman of Council for the Year 2010 to 2011. There were none.
80/10.2 In accordance with Standing Order 78(1) consideration was given to the nominations received prior to the meeting, details of which the clerk read out.
80/10.3 The nominations received were for Councillor B F Watson and Councillor S G Foote. Following a ballot, it was RESOLVED to elect Councillor Foote as Vice-Chairman of the Council for the Year 2010 to 2011.
81/10 DECLARATIONS OF INTEREST
81/10.1 Councillors C Ridley and B F Watson declared their respective personal interests in all Borough Council planning applications as members of the Borough Council’s Planning Committee and took no part in the decisions.
81/10.2 Councillor Bastiman declared a personal and prejudicial interest in all planning issues and applications in his capacity as Portfolio Holder on Scarborough Borough Council with responsibility for Planning Issues and withdrew from the meeting prior to the planning matters being considered.
81/10.3 Councillors Bastiman, Watson and Ridley declared personal and prejudicial interests in minute 92/10.2 and took no part in the discussion or decision. Councillors Watson and Ridley declared personal interests in minute 99/10. Councillor Watson declared a personal interest in minute 101/10 and Councillor Thompson declared a personal interest in minute 102/10
82/10 APPOINTMENT OF REPRESENTATIVES TO OUTSIDE BODIES
It was RESOLVED to reaffirm the existing appointments to outside bodies details of which were circulated at the meeting with the addition of Councillor Tyson as the second representative on the CAP Group.
83/10 DATES OF MEETINGS
It was RESOLVED to reaffirm the schedule of meetings previously agreed
84/10 SUBSCRIPTIONS TO BE PAID ANNUALLY
It was RESOLVED to approve the list of known annual subscriptions as circulated at the meeting.
PROCEDURAL MATTER
It was RESOLVED to suspend the meeting at 7:45 pm to allow Roger Kaye of Scarborough Borough Council to provide feedback on previously raised road traffic or street scene issues and to receive new issues requiring attention. Mr Kaye provided feedback from the previously raised issues. Sgt G Kinsman reported on the latest crime statistics and ward priorities.
The following new/revised issues were reported to Mr Kaye for action/comment:
- The ‘Newby’ and ‘Scalby’ road signs were still not in place
- The bollard at the Station Road/Scalby Road junction should now be retained
- A large pothole at the Scalby Road end of Lady Edith’s Avenue requires repair
Meeting in session at 8:00pm
85/10 REPORTS FROM OUTSIDE BODIES
The following Reports from Council Representatives, where indicated below, were RECEIVED:
85/10.1 Allotments Friends Group – report given at the Parish Meeting
85/10.2 In Bloom Group – report given at the Parish Meeting
85/10.3 Scalby Football Club – report given at the Parish Meeting
85/10.4 CAP Group. – Councillor Ridley reported on the last meeting of the Group
85/10.5 Roads Liaison Committee – None
85/10.6 Coastal Area Parish Forum – Councillors S G Foote reported on the last meeting of the Forum
85/10.7 North Yorkshire & Cleveland Coastal Forum – None
85/10.8 Yorkshire Local Councils’ Association – None
85/10.9 Twinning Association – Councillors C Ridley and R I Thompson reported that the details of the forthcoming visit were being finalised
85/10.10 York & North Yorkshire Playing Fields – Councillor Watson reported on the last meeting as the Borough Council’s representative
85/10.11 Yorkshire Coast & Moors County Area Committee – None
85/10.12 North York Moors National Park Authority – Councillor R I Thompson reported on several meetings held recently
86/1010 MINUTES
RESOLVED that the minutes of the meeting held on 14th April 2010 be approved as a correct record and signed by the Chairman.
87/10 MATTERS OF REPORT FROM THE MINUTES None
88/10 CORRESPONDENCE
88/10.1 The Council considered a letter dated 14 April 2010 from the NYCC concerning the proposed NYCC/Parish Councils’ Charter. RESOLVED that the Council’s approval be given to the Charter.
88/10.2 The Council considered a letter dated 16 April 2010 from the NYCC concerning the North Yorkshire Minerals and Waste Development Framework. RESOLVED that the Clerk be authorised to respond.
88/10.3 The Council considered a letter dated 22 April 2010 from the Estates Manager of the SBC concerning the moving of a lighting column at the former Council Offices. RESOLVED that the action proposed be approved.
88/10.4 The Council considered an email dated 30 April 2010 from the SBC regarding the official opening of the Open Air Theatre. RESOLVED that two tickets each be issued to Councillors Tyson, Snow, Thompson and Pickersgill; the remaining tickets be passed to the Clerk.
88/10.5 Further to the last meeting, the Council considered an email from BT Payphones regarding the Adopt a Kiosk scheme in that it was not possible to re-instate the kiosk. RESOLVED that the email be received
89/10 QUALITY STATUS The overall aims of quality status to remain on the agenda pending developments.
90/10 SCALBY VIADUCT
RESOLVED that it be noted that no response from the Borough Council regarding re-pointing work required had yet been received
SPORTS AND RECREATION ISSUES
91/10 GOAL POST PROVISION – LINDEN ROAD PLAY AREA
Further to the last meeting, the Council considered a response received from the Borough Council regarding the re-instatement of goal posts. RESOLVED that (i) the quote for the re-provision of the goal posts be not accepted and (ii) Councillor Tyson be authorised to form a Working Group to look at sports provision as a whole and report back to the Council in due course.
FINANCE & GENERAL PURPOSES ISSUES
92/10 FINANCIAL MATTERS
92/10.1 RESOLVED that (i) the Schedule of Accounts to be paid for May 2010, Schedule 2 be approved and (ii) flowers be sent to Mrs Tubbs in recognition of Canon Christopher Tubbs who served St Laurence’s Church for 37 years.
92/10.2 RESOLVED that the Schedule of Accounts to be paid for May 2010, Schedule 2 be approved in respect of the Community Hall.
92/10.3 The Council considered a report regarding accounting records and year end procedures 2009/10. RESOLVED that the report be received.
93/10 TWINNING MATTERS
92/10.1 The Council considered a report from Councillor Thompson regarding the provision of a gift at the forthcoming visit. RESOLVED that a road sign indicating the distance of Newby and Scalby from Pornic be provided which would also include the date of Twinning with Pornic.
92/10.2 The Council considered a report from Councillor S G Foote regarding proposed floral decorations at the Civic Reception. RESOLVED that the Borough Council be asked to provide a display on the same basis as in 2008.
92/10.3 No other matters relating to the visit were raised
ENVIRONMENTAL AND DEVELOPMENT ISSUES
93/10 PLANNING APPLICATIONS – SCARBOROUGH BOROUGH COUNCIL
The Council considered the following planning applications and took thereon the decisions shown:
| 1 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed erection of sports pavilion Scalby Cricket and Football Club, Carr Lane, Scalby Mr Philip Perry 10/00703/FL Delegated No objection |
| 2 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed conservatory extension to rear elevation 43 Lady Edith’s Avenue, Newby Mr and Mrs Toal 10/00698/HS Delegated No objection |
| 3 | Proposal Site Applicant Application No. SBC Decision PC Decision |
New pitched roof over existing garage to replace existing flat roof 3 South Avenue, Scalby Mr and Mrs P Hodson 10/00622/HS Delegated No objection |
| 4 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Pitched roof single-storey rear extension 29 Fieldstead Crescent, Newby Mr Steve Grimes 10/00649/HS Delegated No objection |
| 5 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed domestic conservatory 18 Cross Lane, Newby Mr Greenwood 10/00744/HS Delegated No objection |
| 6 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Single storey rear extension 12 Willow Garth, Scalby Mrs Heather Pentcand 10/00753/HS Delegated No objection but the building should be set further back from the boundary |
94/10 PLANNING APPLICATIONS – NORTH YORK MOORS NATIONAL PARK None
95/10 PLANNING APPLICATIONS – NORTH YORKSHIRE COUNTY COUNCIL
The Council considered the following planning application and took thereon the decision shown:
| 1 | Proposal Site Applicant Application No. PC Decision |
Installation of roof mounted ventilation and extraction plant Scalby School Children and Young Peoples Services NY/2010/0185/FUL No objection |
96/109 FLOODING ISSUES
96/10.1 RESOLVED that the minutes of a meeting of the Newby and Scalby Flood Working Group held on 23rd April 2010 be received
96/10.2 Further to minute 66/10.4 of the last meeting, the Council considered a verbal report from Bob Kendall of Groundwork regarding work to be carried out to the former railway line. RESOLVED that the report be received and the plans be forwarded to Burniston Parish Council.
96/10.3 There were no other flood related issues.
97/10 BUS SHELTERS – SCALBY ROAD
Further to minute 66/10.6 of the last meeting, the Council considered a report from Councillor J Attwood regarding the results of his survey in that from a visual inspection there was much work to be done to bring the structures up to a proper standard. RESOLVED that the Borough Council be asked to refurbish the shelters to bring them up to a proper standard following which the Parish Council may then take over the maintenance
98/10 DUCHY LAND TO THE SOUTH OF THE RUGBY CLUB
RESOLVED that the notes of an informal meeting held on 15 April 2010 with representatives of the Duchy of Lancaster be received
CONFIDENTIAL ISSUES
Pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 it was RESOLVED that, because of the confidential nature of the business to be transacted, the public and the press leave the meeting during consideration of items 99/10, 100/10, 101/10 and 102/10
99/10 NEWBY YOUTH CAFÉ
Further to minute 50/10.1 of the meeting held on 10th March 2010, the Council considered making a grant in the light of copy accounts received from Mrs H Lynskey and a letter dated 3 May 2010 from the Chairman of Scarborough North CAP Group. Councillor Bastiman offered to submit a report to the next meeting regarding the provision of a ‘Community Chest’ to enable applications of this nature, along with others, to be considered in the light of any policy decisions made
RESOLVED that (i) the offer of Councillor Bastiman be accepted with thanks and (ii) consideration of the application be deferred to the next meeting.
100/10 NEWBY AND SCALBY COMMUNITY HALL
Further to minute 75/10.1, of the last meeting, the Council considered a report from the Clerk to the Trustees regarding the transfer of Trusteeship and the grant of a lease to the Parish Council. RESOLVED that the report be received and the recommendations approved
101/10 SCALBY CRICKET CLUB
The Council considered a letter dated 7th May 2010 from the Chairman of the Cricket Club requesting a grant towards the cost of a replacement roof to the changing rooms RESOLVED that in the light of minute 99/10(i) above, consideration of the application be deferred to the next meeting
102/10 SCALBY FAIR
The Council considered a letter dated 10th May 2010 from the Scalby Fair Committee regarding grant funding. RESOLVED that the request to receive grant funding and return the funds to the Committee be approved and confirmed.
There being no further business on the agenda the Chairman declared the meeting closed at 9:15 pm