MINUTES OF ANNUAL MEETING OF NEWBY AND SCALBY PARISH COUNCIL
held in the Rickinson Hall, St. Laurence’s Church Rooms, Scalby,
on Wednesday, 8th May 2019 at 7pm
PRESENT:
Councillor R Towse (Chairman),
Cllrs. D Bastiman, G Edmunds, S Foote, R Holliday, D Langmead (from 7.04pm),
PC Snow, D Sutton, RI Thompson, D Wiles
ALSO IN ATTENDANCE
1 member of public (till 7.04pm), Mrs J Marley (Clerk).
ABSENT: Cllrs. E Black, R Pickersgill, County Cllr. A Backhouse, Borough Cllrs. N Heritage, H Lynskey, E Murphy, SC Sharma.
The Chairman reminded those present that filming, photographing or audio recording of the proceedings was allowed – persons wishing to record were asked to notify the Clerk of their intention prior to the start of the meeting. In the interests of encouraging public participation, it was requested that anyone filming did not include members of the public “in shot”.
PROCEDURAL MATTER – In his capacity as outgoing Chairman, Councillor Towse chaired the meeting until the new Chairman had accepted office.
64/19 ELECTION OF CHAIRMAN
64/19.1 In accordance with Standing Order 12(A) the Chairman sought nominations for Chairman of Council for the year 2019 to 2020. Cllr. Towse was proposed by Cllr. Bastiman and seconded by Cllr. Thompson.
64/19.2 The Clerk reported no written nominations had been requested prior to the meeting due to parish council elections being held on 2nd May. It was RESOLVED Cllr. Towse be elected as Chairman of the Council for the Year 2019 to 2020.
65/19 CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE
In accordance with Section 83(a) of the 1972 Local Government Act the elected Chairman signed his Declaration of Acceptance of Office which was witnessed by the Clerk as the Proper Officer of the Council.
PROCEDURAL MATTER – Councillor Towse resumed as Chairman of the Council.
66/19 ORDINARY VACANCIES
66/19.1 There were two vacancies in Newby Ward which were unfilled at the election by reason of insufficient nominations. One letter of application has been received. Agreed the application by Mr D. Langmead be accepted and he be co-opted to one of the vacancies with immediate effect.
At 7.04pm Cllr. Langmead completed his Declaration of Acceptance of Office and took his place at the Council table.
67/19 APOLOGIES FOR ABSENCE Received & accepted from Cllrs. Mrs Black (family illness) and Pickersgill (prior commitment).
68/19 ELECTION OF VICE CHAIRMAN
68/19.1 In accordance with Standing Order 12(E) the Chairman sought nominations for Vice Chairman of Council for the year 2019 to 2020. Cllr. Thompson was proposed by Cllr. Bastiman and seconded by Cllr. Foote.
68/19.2 The Clerk reported no written nominations had been requested prior to the meeting due to parish council elections being held on 2nd May. AGREED Councillor Thompson be elected as Vice-Chairman of the Council for the year 2019 to 2020.
69/19 DECLARATIONS OF INTEREST – None.
70/19 REPRESENTATIVES TO OUTSIDE BODIES
The following were AGREED:-
CAP group Cllrs. Sutton & Wiles
NYMNP Coastal Forum Cllr. Thompson
N. Yorks. & Cleveland Forum Cllrs. Thompson & Wiles
YLCA Cllr. Towse
Twinning Committee Cllr. Thompson
Allotments (FONSA) Vacant
Christopher Keld Charity Cllrs. Langmead and Pickersgill
Newby Primary School Governor Cllr. Langmead (appointment subject to acceptance by the Board of Governors)
71/19 MEMBERSHIP OF REVIEW & STAFFING COMMITTEE
71/19.1 RESOLVED committee membership to be Cllrs. Towse, Thompson, Mrs Holliday, Pickersgill and Mrs Snow.
72/19 MINUTES
72/19.1 Having been previously circulated, Cllr. Mrs Wiles name was removed from the list of persons absent. The amended minutes of the Council Meeting held on 10th April 2019 were approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER No suspension of Standing Orders as no public present.
73/19 PUBLIC OPEN FORUM None.
74/19 MATTERS RAISED IN PARISH ASSEMBLY & PUBLIC OPEN FORUM – None.
75/19 POLICE REPORT Written reports for Newby and Scalby received & noted.
76/19 EXTERNAL REPORTS
76/19.1 County Council:- No matters raised or questions asked.
76/19.2 Borough Council:- No matters raised or questions asked.
76/19.3 In Bloom:- No report to receive (next meeting understood to be 9/5/19).
77/19 COUNCILLOR’S REPORTS & UPDATES
77/19.1 Received & noted update [circulated with agenda] from Clerk on highway, footpath and other general matters since last meeting.
77/19.2 Various highway problems submitted – Clerk to pursue as appropriate.
78/19 CORRESPONDENCE
78/19.1 National Park Parish Member Elections on 10/6/19 – agreed Cllr. Thompson be nominated.
78/19.2 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – none.
79/19 FINANCIAL MATTERS
79/19.1 Resolved the Schedule of Accounts payable for May 2019 (Schedule 2, £2,660-68) be approved. Cllrs. Edmunds & Towse to do the online authorisations on the Unity Trust accounts within 24 hours. Unity cheque signed by Cllrs. Holliday and Sutton. Cheque to transfer £17,761-98 from NatWest account to Unity account authorised for signature by Cllr. Bastiman and Thompson.
79/19.2 Internal Auditor’s report [circulated with agenda] – received. Comment at point 7 re. Fixed Rate Bond signatories had already been addressed. Comment regarding Clerk’s contract noted. Clerk/RFO gave advice then left the room between 7.51pm & 8.06pm so councillors could discuss the matter freely. The minute of the discussion was provided by the Chairman & stated that “Council had agreed the Clerk’s contract should be reviewed in full by the Review and Staffing Committee in order to ensure the contract was fit for purpose. Committee’s recommendations to be submitted to a future meeting of the Council for consideration & decision”.
79/19.3 2018/19 accounts [circulated with agenda] – received & Chairman authorised to sign.
79/19.4 2018/19 Annual Return [circulated with agenda] – 1] Annual Governance Statement (Section 1) reviewed & approved and Chairman & Clerk authorised to sign; 2] Accounting Statements (Section 2) approved & Chairman authorised to sign.
79/19.5 Office IT – The Chairman reported the office computer & monitor needed replacing/upgrading. Agreed more cost effective to replace than attempt to upgrade equipment which was over ten years old; expenditure not exceeding £800 ex VAT approved and Clerk & Chairman authorised to act.
80/19 PLANNING APPLICATIONS NOTIFIED
| 1 | Proposal Site Application No. PC decision |
Replacement windows and doors in uPVC 30 North Street, Scalby 19/00601/FL No objections |
| 2 | Proposal Site Application No. PC decision |
Erect precast concrete garage for storage use Scalby Library, 450 Scalby Road 19/00716/FL No comment (application site and parish council office both owned by NYCC) |
| 3 | Proposal
Site |
Retrospective application for erection of 1.8m timber fencing to Eastern and Southern boundaries 516 Scalby Road, Scalby 19/00855/HS Object strongly – out of keeping, on conservation area boundary, 3 listed buildings nearby. Ask for decision to be made by planning committee. |
| 4 | Proposal Site Application No. PC decision |
Single storey rear extension 402 Scalby Road, Newby 19/00911/HS No objections |
| 5 | Proposal
Site |
Demolish existing house and garage. Erect 1 dwelling with attached garage Barmoor View, Barmoor Lane, Scalby 19/00934/FL No objections |
| 6 | Proposal Site Application No. PC decision |
Erect single storey rear extension 33 Willow Garth, Newby 19/01001/HS No objections |
81/19 PLANNING DECISIONS – the following were received & noted:-
| 1 | Proposal Site Application No. Decision |
Erect detached bungalow and garage Rear of 31-35 The Green, Scalby 18/002755/FL Granted (with conditions) |
| 2 | Proposal Site Application No. Decision |
Erect 49 dwellings & associated infrastructure, open space & landscaping Land at Lady Edith’s Drive, Newby 19/00109/FL Granted (with conditions) |
| 3 | Proposal Site Application No. Decision |
Single storey rear extension 8 Scalby Avenue, Newby 19/00159/HS Granted (with conditions) |
| 4 | Proposal Site Application No. Decision |
Two storey side extension with integral garage 24 The Parkway, Newby 19/00160/HS Granted (with conditions) |
| 5 | Proposal
Site |
Extension to existing kitchen and convert adjacent store to preparation area Foulsyke Farmhouse, Barmoor Lane, Scalby 19/00350/FL Granted (with conditions) |
| 6 | Proposal Site Application No. Decision |
Erect 5 bed two storey holiday home Land to south of Scalby Manor, Burniston Road, Newby 19/00355/RG4 Granted (with conditions) |
| 7 | Proposal Site Application No. Decision |
Two storey side extension and single storey extension to rear 54 Coldyhill Lane, Newby 19/00425/FL Granted (with conditions) |
| 8 | Proposal Site Application No. Decision |
Proposed dropped kerb, driveway and extension to existing garage 501 Scalby Road, Scalby 19/00459/HS Granted (with conditions) |
| 9 | Proposal
Site |
First floor front and side extensions, single storey side and garage extension 36 Lady Edith’s Avenue, Newby 19/00474/HS Granted (with conditions) |
| 10 | Proposal
Site |
Alterations to access and erect 2 polytunnels for horticultural purposes (part retrospective) Land adjacent Tall Trees, Hay Lane, Scalby NYM/2019/0085/FL Granted (with conditions) |
82/19 PLANNING MATTERS RECEIVED AFTER 29/4/19 None.
83/19 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
83/19.1 CAP Group – Cllr. Towse reported the main concern raised at the meeting on 25/4/19 had been speeding traffic. Next meeting 25/7/19.
83/19.2 NYMNP Coastal Area Parish Forum – Cllr. Thompson reported on the meeting of 11/4919 – He had been elected Chairman for the forthcoming year. He gave details of grants available from NYMNP and a talk by NYCC’s Stronger Communities. Next meeting – Joint Forum in July.
83/19.3 Yorkshire Local Councils’ Association – next meeting 6/6/19 (Cllr. Towse).
83/19.4 Twinning Association – Cllr. Thompson reported on the meeting of 12/4/19 which had discussed this year’s visit to Pornic. SANTA had asked if the Parish Council would buy a white rose bush to present to the Pornicais in recognition of the 30th anniversary of the twinning. Council did not consider this appropriate since it did not consider this was a significant anniversary. Council was not prepared to fund someone going to Pornic as its representative but was happy for Cllr. Thompson to attend on its behalf at his cost. The next meeting was 30/5/19 but Cllr. Thompson was unable to attend.
83/19.5 Other reports not previously notified – None.
84/19 CIRCULATION – None.
There being no further business, the Chairman declared the meeting closed at 8.37pm.
R. Towse, Chairman
Dated: 5th June 2019