NOTICE is hereby given that the
STATUTORY ANNUAL MEETING
of NEWBY AND SCALBY PARISH COUNCIL
will be held in the
RICKINSON HALL, St. LAURENCE’S CHURCH ROOMS,
CHURCH BECKS, SCALBY,
on WEDNESDAY, 8th MAY 2019
COMMENCING AT 7 pm
or on completion of the Parish Assembly if that is later
MEMBERS OF PUBLIC ARE WELCOME TO ATTEND
ALL MEMBERS OF THE COUNCIL ARE HEREBY SEVERALLY SUMMONED AND REQUIRED TO ATTEND IN ORDER TO TRANSACT THE FOLLOWING BUSINESS:-
AGENDA
PROCEDURAL MATTER
Councillor Towse in his capacity as retiring Chairman to chair the meeting until the incoming Chairman has completed their Declaration of Acceptance of Office.
1 ELECTION OF CHAIRMAN
1.1 In accordance with Standing Order 12(A) to receive nominations for Chairman of Council for the Year 2019 to 2020.
1.2 To consider all valid nominations received and elect a Chairman of the Council for the Year 2019 to 2020.
2 CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE
In accordance with Section 83(a) of the Local Government Act 1972 to receive the elected Chairman’s properly executed Declaration of Acceptance of Office.
PROCEDURAL MATTER – The incoming Chairman to occupy the chair.
3 ORDINARY VACANCIES
3.1 To fill the two vacancies in Newby Ward which were unfilled at the election by reason of insufficient nominations.
4 APOLOGIES FOR ABSENCE To receive & approve (to hand from Cllr. Pickersgill)
5 ELECTION OF VICE CHAIRMAN
5.1 In accordance with Standing Order 12(E) to receive nominations for Vice Chairman of Council for the Year 2019 to 2020.
5.2 To consider all valid nominations received and elect a Vice Chairman of the Council for the Year 2019 to 2020.
6 DECLARATIONS OF INTEREST
To receive any declarations of interest in items on this agenda. (form enclosed)
7 TO APPOINT REPRESENTATIVES TO OUTSIDE BODIES
To agree appointments to outside bodies (to May 2020 Council meeting unless otherwise stated):-
| Organisation | Councillor(s) |
| CAP group | Cllr. Towse + 1 vacancy (was Cllr. Martin) |
| NYMNP Coastal Forum | Cllr. Thompson |
| N. Yorks. & Cleveland Forum | Cllrs. Thompson & Wiles |
| YLCA | Cllr. Towse |
| Twinning Committee | Cllr. Thompson |
| Allotments (FONSA) | 1 vacancy (was Cllr. Martin) |
| Christopher Keld Charity (to 31/1/22) | Cllr. Pickersgill + 1 vacancy (was Cllr. Miller) |
| Newby Primary School Governor (4 yr term) | 1 vacancy |
8 MEMBERSHIP OF REVIEW & STAFFING COMMITTEE
To agree committee membership (currently Cllrs. Towse, Thompson, Holliday, Pickersgill and Snow). [NOTE: Committee’s terms of reference require that Council Chairman and Vice Chairman are members].
9 MINUTES
To approve and sign as a correct record, the minutes of the Council Meeting held on 10th April 2019. (enclosed)
PROCEDURAL MATTER
To suspend Standing Orders so as to allow the Public Open Forum.
10 PUBLIC OPEN FORUM
Matters which members of the public wish to raise.
PROCEDURAL MATTER – To resume Standing Orders.
11 MATTERS RAISED AT PARISH ASSEMBLY OR IN PUBLIC OPEN FORUM
To agree action as appropriate on matters raised at the Annual Parish Assembly or in the Public Open Forum.
12 POLICE
To receive Police reports [to be tabled at meeting] and give details of any new issues requiring attention.
13 EXTERNAL REPORTS
The following to give reports or answer questions:
13.1 County Council – any ward councillor for Newby & Scalby.
13.2 Borough Council – any ward councillor for Newby or Scalby
13.3 In Bloom Group
14 COUNCILLOR’S REPORTS & UPDATES
14.1 To receive update [enclosed] from Clerk on highway & footpath or general matters since last meeting.
14.2 To receive reports from Councillors of any highway & footpath or general matters requiring attention [form enclosed].
15 CORRESPONDENCE
15.1 National Park Parish Member Elections on 10/6/19- to agree who (if anyone) is to be nominated. [NOTE: only one councillor can be nominated].
15.2 Correspondence received after preparation of the agenda which the Chairman of the meeting deems it necessary to consider as a matter of urgency
FINANCE & GENERAL PURPOSES ISSUES
16 F&GP MATTERS (To be tabled at the meeting unless otherwise indicated)
16.1 To approve the Schedule of Accounts to be paid for May 2019, Schedule 2.
16.2 Internal Auditor’s report [enclosed] – to receive, note & agree action as appropriate on comments at point 7 of report;
16.3 2018/19 accounts [enclosed] – to receive & authorise Chairman to sign;
16.4 2018/19 Annual Return [enclosed] – 1] to review & approve Annual Governance Statement (Section 1) & authorise Chairman & Clerk to sign; 2] to approve Accounting Statements (Section 2) & authorise Chairman to sign.
16.5 Office IT – computer & monitor need replacing/upgrading – to agree expenditure not exceeding £800 ex VAT & authorise Clerk & Chairman to act;
ENVIRONMENTAL AND DEVELOPMENT ISSUES
17 PLANNING APPLICATIONS & APPEALS NOTIFIED To agree comments on the following:-
- 19/00601/FL Replacement windows and doors in uPVC, 30 North Street, Scalby
- 19/00716/FL Erect precast concrete garage for storage use, Scalby Library, 450 Scalby Road
- 19/00855/HS Retrospective application for erection of 1.8m timber fencing to Eastern and Southern boundaries, 516 Scalby Road, Scalby
- 19/00911/HS Single storey rear extension, 402 Scalby Road, Newby
- 19/00934/FL Demolish existing house and garage. Erect 1 dwelling with attached garage, Barmoor View, Barmoor Lane, Scalby
- 19/01001/HS Erect single storey rear extension, 33 Willow Garth, Newby
18 PLANNING DECISIONS AND WITHDRAWALS To note the following:-
- 18/02755/FL Erect detached bungalow and garage, rear of 31-35 The Green, Scalby. Granted (with conditions)
- 19/00109/FL Erect 49 dwellings & associated infrastructure, open space & landscaping, land at Lady Edith’s Drive, Newby. Granted (with conditions)
- 19/00159/HS Single storey rear extension, 8 Scalby Avenue, Newby. Granted (with conditions)
- 19/00160/HS Two storey side extension with integral garage, 24 The Parkway, Newby. Granted (with conditions)
- 19/00530/FL Extension to existing kitchen and convert adjacent store to preparation area, Foulsyke Farmhouse, Barmoor Lane, Scalby. Granted (with conditions)
- 19/00355/RG4 Erect 5 bed two storey holiday home, land to south of Scalby Manor, Burniston Road, Newby. Granted (with conditions)
- 19/00425/FL Two storey side extension and single storey extension to rear, 54 Coldyhill Lane, Newby. Granted (with conditions)
- 19/00459/HS Proposed dropped kerb, driveway and extension to existing garage, 501 Scalby Road, Scalby. Granted (with conditions)
- 19/00474/HS First floor front and side extensions, single storey side and garage extension, 36 Lady Edith’s Avenue, Newby. Granted (with conditions)
- NYM/2019/0085/FL Alterations to access and erect 2 polytunnels for horticultural purposes (part retrospective), land adjacent Tall Trees, Hay Lane, Scalby. Granted (with conditions)
19 PLANNING MATTERS RECEIVED AFTER 29/4/19 (as notified after distribution of agenda) – To agree comments as appropriate.
OTHER MATTERS
20 REPORTS ON OUTSIDE BODIES & EVENTS ATTENDED
To receive reports from representatives:
20.1 CAP Group – last meeting 25/4/19 (Cllr. Towse).
20.2 NYMNP Coastal Area Parish Forum – last meeting 11/4/19.
20.3 Yorkshire Local Councils’ Association – next meeting 6/6/19.
20.4 Twinning Association – meeting date unknown.
20.5 Any other reports not previously notified.
21 CIRCULATION
To be tabled at meeting.