MINUTES OF ANNUAL MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Committee Room, Newby & Scalby Community Hall, Scalby Road, Scalby,
on Wednesday, 8th May 2013 at 7pm
PRESENT: Councillor TW Miller (outgoing Chairman), Councillors D. Bastiman, Mrs E Black, W Black, S. Foote, S Gething, Mrs G Kendall, R Pickersgill, Mrs C Snow, R. Thompson, A. Tyson, B. Watson.
ALSO IN ATTENDANCE: County Cllr. A. Backhouse (leave 7.45pm), P Afford (Scalby Football Club), P. Staveley (In Bloom), Mrs J Marley (Clerk)
ABSENT: Borough Cllrs. Cooper and Jenkinson; L. Dixon (SBC Liaison).
PROCEDURAL MATTER In his capacity as outgoing Chairman, Councillor T W Miller chaired the meeting until a new Chairman had accepted office.
63/13 ELECTION OF CHAIRMAN
63/13.1 In accordance with Standing Order 12(A) the Chairman sought any further nominations for Chairman of Council for the year 2013 to 2014. There were none.
63/13.2 The Clerk reported five valid nominations for Councillor Mrs Kendall had been received prior to the meeting, and it was RESOLVED Councillor Mrs Kendall be elected as Chairman of the Council for the Year 2013 to 2014.
64/13 CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE
In accordance with Section 83(a) of the 1972 Local Government Act the elected Chairman signed her Declaration of Acceptance of Office which was witnessed by the Clerk as the Proper Officer of the Council.
PROCEDURAL MATTER – Councillor Mrs Kendall took over from Cllr. Miller as Chairman of the Council.
65/13 APOLOGIES FOR ABSENCE None.
66/13 ELECTION OF VICE CHAIRMAN
66/13.1 In accordance with Standing Order 12(E) the Chairman sought any further nominations for Vice Chairman of Council for the year 2013 to 2014. There were none.
66/13.2 In accordance with Standing Order 12(E) consideration was given to the nominations received prior to the meeting, details of which the Clerk read out.
66/13.3 The Clerk reported valid nominations had been received for Councillors W. Black, Mrs C. Snow and R. Thompson. Cllr. W. Black withdrew his nomination. Following a ballot (Cllr. Thompson 8 votes, Mrs Snow 4 votes), it was RESOLVED Councillor R. Thompson be elected as Vice-Chairman of the Council for the Year 2013 to 2014.
67/13 DECLARATIONS OF INTEREST
67/13.1 Councillor Bastiman declared a personal interest in agenda items 16 and 17 as he was SBC Cabinet member & held the Strategic Planning and Regeneration portfolio.
67/13.2 Councillor Thompson declared a personal and pecuniary interest in agenda item 14.7 as it related to expenses to be incurred as part of his civic duties.
67/13.3 Councillor BF Watson declared a personal interest in agenda item 16 as he was a member of the Borough Council’s Planning & Development Committee.
68/13 REPRESENTATIVES TO OUTSIDE BODIES
The following were AGREED:-
- CAP group Cllr. Gething
- Road Liaison Committee Cllrs. Thompson & Watson
- NYMNP Coastal Forum Cllrs. Miller & Watson
- N. Yorks. & Cleveland Forum Cllr. Watson
- YLCA Cllrs. Mrs Kendall & Miller
- Twinning Committee Cllrs. Mrs Snow & Thompson
- CPRE Coastal Branch Cllr. Mrs Snow
- Allotments (FONSA) Cllr. W Black
69/13 MINUTES
69/13.1 RESOLVED the minutes of the Council Meeting held on 10th April 2013 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER
At 7.12pm, Standing Orders were suspended to allow the Public Open Forum.
70/13 PUBLIC OPEN FORUM – No matters the public wished to raised.
PROCEDURAL MATTER At 7.13pm, Standing Orders were resumed.
71/13 MATTERS RAISED IN PUBLIC OPEN FORUM – None.
72/13 POLICE REPORT RESOLVED written report (tabled at meeting) be received.
73/13 EXTERNAL REPORTS
73/13.1 County Council:- Councillors joined County Cllr. Backhouse in congratulating Cllr. Bastiman on his election to County Councillor for Scalby and The Coast. County Cllr. Backhouse reported 1] work to start converting streetlights to part-night lighting would begin on 24th May; 2] he had asked for various work on Moor Lane (marking out of bus stops or single yellow line and cracks in pavement); 3] re-surfacing of part of Coldyhill Lane was under consideration; 4] re-painting the crossings (and their approaches) on Green Lane/Cross Lane was in hand; 5] following the rejection of the proposed waste incinerator, arrangements for the long term disposal of the county’s waste were under discussion. In response to a question as to the impact of the 2014 Tour de France on the highways budget, County Cllr. Backhouse reported there was external funding from central government however there would be some costs at county level, mainly for road closures and traffic management.
73/13.2 Borough Council:- No report to receive. Clerk to write to Ms Dixon asking her to attend future meetings.
73/13.3 FONSA:- In the absence of a member of the FONSA committee, Cllr. W. Black reported he had attended the AGM at which Mr M. Richards had been elected Chairman. He understood FONSA would be contacting the Clerk regarding the proposed storage shed.
73/13.4 In Bloom:- Mr Staveley reported rain was needed as the ground was very dry. A Plant and Cake sale would be held at the Rosette on 8th June.
73/13.5 Scalby Football Club:- Mr Afford thanked everyone for all their support over the past year. Unfortunately the club had not been the winners of the final of the Scarborough Cup which had been played on 15th April.
74/13 COUNCILLOR’S REPORTS & UPDATES
74/13.1 RECEIVED & NOTED update [circulated with agenda] from Clerk on highway & footpath and other general matters since last meeting. Noted Clerk’s report that that the missing/damaged fencing at Cumboots Quarry [Minute 54/13.2 refers] had now been replaced. Noted Clerk’s update on trees on parish council land [Minute 41/13.1 refers]. A tree survey had been obtained, various remedial works were recommended at Cumboots and Low Street. Clerk was awaiting quotes to carry out the work from three contractors. She had also prepared the necessary notification of proposed work to trees in a conservation area. RESOLVED Clerk be authorised to submit notification of proposed work to SBC and, in consultation with the Chairman, spend up to £500 on tree remedial works.
74/13.2 RECEIVED & NOTED Various highway & footpath or general matters reported by councillors on form provided with agenda:- 1] blocked gully opposite Parish Hall; 2] various potholes and road surface problems; 3] light out on pedestrian crossing on Scalby Road near Lady Edith’s Park; 4] Column 2, Throxenby Lane out. RESOLVED Clerk to pass to relevant authority.
75/13 CORRESPONDENCE
75/13.1 Received from NYCC dated 12/3/13 [circulated with agenda] regarding vacancies for co-opted members on Coast & Moors Area Committee. RESOLVED 1] Cllr. Thompson and Watson be this Council’s nominations and 2] Clerk & Chairman or Vice Chairman authorised to submit vote for Cllrs. Thompson and Watson as this council’s choice on the ballot paper due to be sent out on 25/7/13.
75/13.2 Received from CAP (North) group regarding parking on Coldyhill Lane & extension of H Bars [circulated with agenda]. Extension of the H-bars was probably the cheapest potential solution, though not especially easy to enforce as Police had to see a vehicle in the actual act of parking (it was not sufficient to observe a parked vehicle). Extension of the H-bars should be after the re-surfacing was done. RESOLVED best solution was a single yellow line Traffic Regulation Order which prevented parking between the hours of 8am and 6pm on Mondays to Fridays. Clerk to submit request to NYCC.
75/13.3 Received from YLCA dated 24/4/13 [circulated with agenda] request to choose no more than 2 councillors to attend a meeting at Sleights 14/5/13 7pm to discuss use of proposed 30 minute parish speaking slot at NYMNP planning committee meeting for potash planning application. Noted Clerk’s advice that councillors chosen should NOT have connections to the NYMNP or interests in the potash application, eg. landowners or shareholders). RESOLVED no councillors to attend.
75/13.4 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency:- None.
FINANCE & GENERAL PURPOSES ISSUES
76/13 FINANCIAL MATTERS
76/13.1 RESOLVED the Schedule of Accounts for May 2013, Schedule 2 be approved & paid.
76/13.2 RESOLVED the 2012/13 Annual Report and Accounts [circulated with agenda] be received & Chairman be authorised to sign.
76/13.3 RESOLVED the Internal Auditor’s report [ circulated with agenda] be received and noted.
76/13.4 2012/13 Annual Return – RESOLVED 1] the Internal Auditor’s unqualified report (Section 4) be noted; 2] the figures at Section 1 be confirmed and the Chairman authorised to sign; 3] all the questions in the Governance Statement (Section 2) be answered in the affirmative and the Chairman authorised to sign.
76/13.5 Appointment of Internal auditor for 2013/14 – RESOLVED Mr R. Carey be re-appointed.
76/13.6 RECEIVED Responsible Financial Officer’s report (circulated with agenda) on management of Council’s funds. RESOLVED £10,000 be placed with the Skipton in a 2 year stepped fixed rate bond, signatories any two of Cllrs. Watson, W. Black and the Clerk (Mrs Marley). and £10,000 be placed with the Skipton in a 1 year fixed rate bond, signatories any two of Cllrs. Watson, W. Black and the Clerk (Mrs Marley). Clerk to make necessary arrangements as soon as possible.
Cllrs. Mrs Snow and Thompson left the room for the next item as they were the council’s representatives on the Twinning Committee.
76/13.7 Twinning visit to Pornic (6-11 June) – RECEIVED invitation from SANTA Chairman for both Council representatives to go on the biennial visit to Pornic (6-11 June) and précis of historical information as a guide to expenditure incurred on previous visits [circulated with agenda]. NOTED Cllr. Mrs Snow unable to accept invitation due to a prior commitment. RESOLVED 1] Cllr. Thompson to attend as Council’s representative, 2] on production of receipts, Council to pay a maximum of £250 in total for expenses incurred by Cllr. Thompson in respect of his travel, accommodation & food.
Cllrs. Mrs Snow and Thompson returned to the room
77/13 GENERAL PURPOSE & REGULATORY MATTERS
77/13.1 ID badges. Some of the longer serving councillors still had the badges issued in 2005 – it was considered these were out of date and, in the light of the Councillor Protection Policy which had been adopted at the April 2013 meeting, no longer necessary. RESOLVED ID badges not necessary and not to be replaced.
ENVIRONMENT AND DEVELOPMENT ISSUES
78/13 PLANNING APPLICATIONS:
The following applications were considered and the decisions taken are shown below:-
| 1 | Proposal Site Applicant Application No. PC decision |
Garage & store Church Beck Stables, 2 Hay Lane, Scalby Mr D Thornton 13/00493/HS No objections |
| 2 | Proposal Site Applicant Application No. PC decision |
Extension to front to provide wc/cloakroom & pitched roofs over front extension & garage 15 Scalby Beck Road, Scalby Mr & Mrs Graham 13/00537/HS No objections |
| 3 | Proposal Site Applicant Application No. PC decision |
Erect conservatory extension to house lap pool, shower enclosure & greenhouse 521 Scalby Road, Scalby Mr & Mrs Frith 13/00832/HS No objections |
| 4 | Proposal Site Applicant Application No. PC decision |
Erect conservatory extension to house lap pool, shower enclosure & greenhouse 521 Scalby Road, Scalby Mr & Mrs Frith 13/00863/LB No objections |
79/13 PLANNING DECISIONS/WITHDRAWALS
The following were NOTED:-
| 1 | Proposal Site Application No. Decision |
Garage extension & new window to rear of house 6 Beech Drive, Scalby 12/02515/HS Granted |
| 2 | Proposal
Site |
Erection of extension over garage, rear extension and internal alterations to attic and dormer window, and re-cover roof 28 Hackness Road, Newby 13/00413/HS Granted |
| 3 | Proposal Site Application No. Decision |
Installation of 12.5 metre monopole & 2 no. equipment cabinets Grass verge on Burniston Rd, Newby 13/00538/TD Granted |
| 4 | Proposal Site Application No. Decision |
Erect garage to front Oak Tree Lodge, 24A High Mill Drive, Newby 13/00678/HS Granted |
80/13 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
80/13.1 CPRE – Cllr. Mrs Kendall reported the Coastal Branch had submitted an objection to the potash planning application, mainly on the grounds of environmental impact.
80/13.2 CAP Group – Cllr. Watson reported items discussed at the meeting on 23rd April had included parking and the ‘rough sleepers’ campaign.
80/13.3 Twinning Association – Cllr. Thompson arrangements for this year’s visit to Pornic had now been finalised. The next meeting was 25th June.
80/13.4 North York Moors National Park Authority – Cllr. Thompson reported an update on the potash application had been given to members after the April meeting of the Planning Committee – it was now anticipated the application would be decided at a meeting in July. Locally, applications at Hackness Grange Hotel and Low Hall Miner’s Welfare Home had been granted.
81/13 CIRCULATION – None.
There being no further business on the agenda, the Chairman declared the meeting closed at 8.15pm.