MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Council Offices, Scalby Road, Scalby,
on Wednesday, 14th April 2010 at 7.15pm
PRESENT: Councillors R Thompson, (Chairman in the Chair), Councillors: J Attwood, S G Foote, B Miller, R Pickersgill, C Ridley, Mrs C Snow and B F Watson
ALSO IN ATTENDANCE: County Councillors A Backhouse and Mrs H Swiers, Mr M McGuinn, Mr R Kaye (SBC), Mr P Staveley, PCSO Chris Hunter, T Spencer (Clerk) and two members of the public
Prior to the meeting, the Council considered representations from members of the public regarding the possible adoption of a red telephone kiosk to be sited on Hackness Road and on anti-social behaviour problems at The Green. The Council agreed to consider these matters further at the next meeting but in the meantime the Borough Council be asked to reinstate the goal posts at Linden Road playground
PROCEDURAL MATTER AT 7:15 p.m.
It was RESOLVED to suspend the meeting at 7:15 pm to present the retirement gift to Mr Mike McGuinn. The Chairman presented the gift to Mr McGuinn and thanked him, on behalf of all Members, for all the excellent work he had done over the last ten years as Clerk and RFO to the Council. Mr McGuinn responded accordingly. The Chairman also introduced the new Clerk and RFO, Tony Spencer.
Meeting in session at 7:30pm
61/10 APOLOGIES FOR ABSENCE
Councillors D J Bastiman and A Tyson, P Afford and G Dale
62/10 DECLARATIONS OF INTEREST
42/10.1 Councillors C Ridley and B F Watson declared their respective personal interests in all Borough Council planning applications as members of the Borough Council’s Planning Committee and took no part in the decisions. Councillor Watson also declared his personal interest in minute 63/10.2 and a personal and prejudicial interest in minute no 69/10.3 and withdrew from the meeting before it was considered.
42/10.2 Councillor Mrs C Snow declared her personal interest in minute 71/10(1), Councillor J Attwood declared his personal interest in minute 71/10(2), Councillor S G Foote declared his personal interest in minute 63/10.1 and Councillor R I Thompson declared his personal interest in minute 63/10.2.
PROCEDURAL MATTER
It was RESOLVED to suspend the meeting at 7:35 pm to allow Roger Kaye of Scarborough Borough Council to provide feedback on previously raised road traffic or street scene issues and to receive new issues requiring attention. Mr Kaye provided feedback from the previously raised issues.
The following new/revised issues were reported for action/comment:
- an installation date for double yellow lines at the junction of Hillcrest Avenue and Burniston Road and on Coldyhill Lane
- highway surface rutting on Cross Lane
- possible permanent removal of the bollard at the junction of Station Road with Scalby Road
- pot hole repairs required to various highways
Meeting in session at 8:00pm
63/10 REPORTS FROM OUTSIDE BODIES
The following Reports from Council Representatives, where indicated below, were RECEIVED:
63/10.1 Allotments Friends Group – No report. A verbal report from Councillor B F Watson was considered regarding the possibility of the Council paying for Committee Room hire at the Community Hall for the Allotments Friends Group’s monthly meetings. It was agreed to consider this matter further under minute 69/10.5 below.
63/10.2 In Bloom Group – Mr P Staveley reported on the Spring Judging and that ten tubs had been sponsored for the Parish. The possibility of the Council paying for the Committee Room hire at the Community Hall for the In Bloom Group’s monthly meetings was discussed. It was agreed to consider this matter further under minute 69/10.5 below.
63/10.3 Scalby Football Club – No report
63/10.4 CAP Group. – No report
63/10.5 Roads Liaison Committee – No report
63/10.6 Coastal Area Parish Forum – No report
63/10.7 North Yorkshire & Cleveland Coastal Forum – No report
63/10.8 Yorkshire Local Councils’ Association – No report
63/10.9 Twinning Association – No report
63/10.10 York & North Yorkshire Playing Fields – No report
63/10.11 Yorkshire Coast & Moors County Area Committee – No report
63/10.12 North York Moors National Park Authority – Councillor R I Thompson in his capacity as a member of the Authority provided feedback on matters relating to the last Authority Planning meeting and on a meeting held at Askham Bryan College
64/10 MINUTES
RESOLVED that the minutes of the meeting held on 10th March 2010 be approved and signed as a correct record.
65/10 MATTERS OF REPORT FROM THE MINUTES None
66/10 CORRESPONDENCE
66/10.1 The Council considered an email dated 31 March 2010 from NALC concerning NALC Conferences and Exhibitions on 2 July (Bristol) and 9 September (York). RESOLVED that Members consider whether they wish to attend the meeting to be held on 9th September and advise the Clerk accordingly.
66/10.2 The Council considered an invitation dated 26 March 2010 from the Mayor of Scarborough to attend the Borough’s Big Thank You Awards 2010 at 6 p.m. on 19 April 2010 at the Spa Ocean Room. RESOLVED that Members consider whether they wish to attend and advise the Clerk accordingly.
66/10.3 The Council considered a letter dated 18 March 2010 from North Yorkshire Fire and Rescue Service inviting comments on their Draft Integrated Risk Management Plan RESOLVED that the Chairman and Clerk be authorised to make a suitable response
66/10.4 The Council considered an email dated 10 March 2010 from the Clerk to Burniston Parish Council regarding the state of the former Scarborough to Whitby Railway Line. RESOLVED that (i) Burniston Parish Council be advised that the Council is aware of the condition and that Groundwork are to carry out remedial works and (ii) in the meantime, the Borough Council be asked to clean out the dyke which is causing run-off onto the former line.
66/10.5 The Council considered a letter dated 22 March 2010 from Groundwork North Yorkshire inviting comments on their Plan for the Cinder Track (former Scarborough to Whitby Railway Line). RESOLVED that the Chairman and Clerk be authorised to make a suitable response.
66/10.6 The Council considered a letter dated 18 March 2010 from the Highways Services Manager of the SBC and an email from Julie Darley of the SBC concerning the proposal to maintain two further bus shelters on Scalby Road. Councillor Attwood offered to carry out a survey of the shelters and report further to the next meeting. RESOLVED that Councillor Attwood’s offer be accepted with thanks and further consideration be given to this matter at the next meeting.
66/10.7 The Council considered an invitation dated 15 March 2010 from the Clerk to the Borough Transport Forum to attend the next meeting of the Forum at 9:30 am on 1 July 2010 at the Town Hall, Scarborough. RESOLVED that the Chairman together with Councillors Miller and Tyson be authorised to attend.
66/10.8 The Council considered the YLCA’s Training and Development Programme for 2010. RESOLVED that Members consider whether they wish to attend any of the relevant training courses and advise the Clerk accordingly.
66/10.9 The Council considered a letter dated 17 February 2010 from the NYMNPA concerning the North York Moors Small Scale Enhancements Scheme. RESOLVED that the following proposals be submitted to the NYMNPA for initial consideration of the possibility of eligibility:
- Resurfacing the car park at the Community Hall
- Resurfacing Carr Lane
- Improvements to the grassed area at Linden Road Play Area
67/10 QUALITY STATUS
The overall aims of quality status to remain on the agenda pending developments.
68/10 SCALBY VIADUCT
RESOLVED that the Borough Council be asked to inspect the Viaduct as it appears to be in need of re-pointing
FINANCE & GENERAL PURPOSES ISSUES
69/10 FINANCIAL MATTERS
69/10.1 RESOLVED that the Schedule of Accounts to be paid for April 2010, Schedule 1 be approved
69/10.2 RESOLVED that the Schedule of Accounts to be paid for April 2010 in respect of the Community Hall, Schedule 1 be approved
69/10.3 The Council considered a letter dated 19 March 2010 from Scarborough and District Citizens Advice Bureau requesting a donation. RESOLVED that a donation of £250 be agreed on this occasion
69/10.4 The Council considered a letter dated 17 March 2010 from Good Neighbours Community Transport requesting a donation. RESOLVED that no donation be made but the applicants be advised that the Council do donate to ‘Dial A Ride’
69/10.5 Further to minutes 63/10.1 and 2 above, the Council gave further consideration to this matter. RESOLVED that the Council pay for the hire of the Committee Room at the Community Hall on the basis of a 1.5 hour session once per month for the meetings of the Allotments Friends Group and the In Bloom Group and the Groups be advised accordingly.
70/10 REVISED SCHEDULE OF MEETINGS 2010-2011
RESOLVED that the revised schedule for 2010-2011 be noted
ENVIRONMENTAL AND DEVELOPMENT ISSUES
71/10 PLANNING APPLICATIONS – SCARBOROUGH BOROUGH COUNCIL
The Council considered the following planning applications and made thereon the decisions shown:
| 1 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Vary conditions to allow occupation from 31st October to 31st January Scalby Close Park, Burniston Road, Newby Peter Bayes 10/00347/FL Delegated Concerned regarding the occupation in January each year |
| 2 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Two-storey gable extension to side, conversion of existing garage to gym and garden store 5 Ivy Bank Court, Scalby Mr G Farrell and Ms L Child 10/00527/HS Delegated No objection |
| 3 | Proposal
Site |
Erection of two-storey extension to side, single-storey extension to rear and installation of new dormer window to front 30 Green Lane, Newby Dr and Mrs P Rigg 10/00569/HS Delegated No objection |
72/10 PLANNING APPLICATIONS – NORTH YORK MOORS NATIONAL PARK
The Council considered the following planning applications and made thereon the decisions shown:
| 1 | Proposal Site Applicant Application No. PC Decision |
Conversion of dwelling to create 8 flats and associated access and parking Ryefield, Hackness Road, Scalby Mr Barry Ricketts NYM/2009/0875/FL Opposed on traffic grounds and that it is not a suitable site for flats |
| 2 | Proposal Site Applicant Application No. PC Decision |
Change of use of land to form a ménage/all weather area for hobby use Swanbeck Farm, Scalby Nabs, Scalby Mrs Carole Atkinson NYM/2010/0177/CU No objection and application supported |
73/10 PLANNING APPLICATIONS – NORTH YORKSHIRE COUNTY COUNCIL None
74/10 FLOODING ISSUES
74/10.1 On behalf of Councillor D Bastiman, the Chairman reported on the outcome of a meeting held with the Environment Agency and Scarborough Borough Council on 29th March 2010 regarding flooding in Scalby Beck Road. A further meeting was to be held on 23rd April with the Environment Agency, the Duchy of Lancaster, Yorkshire Water and the Borough Council to pursue the matter further with a view to resolving the situation. RESOLVED that the report be received and an update report submitted to the next meeting
74/10.2 The Council considered an invitation from the Overview and Scrutiny Manager of the Borough Council to attend a consultation meeting on the Derwent Catchment area Flood Management Plan at 1:30 pm on 21 April 2010 at the Town Hall, Scarborough. RESOLVED that Members consider whether they wish to attend and advise the Clerk accordingly.
CONFIDENTIAL ISSUES
Pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 it was RESOLVED that, because of the confidential nature of the business to be transacted, the public and the press leave the meeting during consideration of items 75/10 and 76/10.
75/10 NEWBY AND SCALBY COMMUNITY HALL
75/10.1 Further to minute 56/10 (iii) of the Meeting held on 10th March 2010, the Council considered positive responses received from Mr M Morley, Mrs E Garfield, Mr M McGuinn and Mr P Staveley following the invitation to the potential seven new Trustees to form a Shadow Board of Trustees to work alongside the Parish Council’s Management Committee. RESOLVED that
- the responses be welcomed with thanks
- the Clerk to the Trustees be asked to report to the next meeting regarding the current position on the transfer of the Trusteeship.
75/10.2 The Chairman reported the appointment of Mr M McGuinn as the new Clerk to the Trustees/Community Hall Manager. RESOLVED that the report be received with thanks.
76/10 POST OF CLERK AND RFO.
The Council considered the minutes of the Appointments Panel meetings held on 8th and 17th March 2010. RESOLVED that the minutes be received, approved and signed by the Chairman as a correct record.
There being no further business on the agenda the Chairman declared the meeting closed at 9:30 pm