MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Council Offices, Scalby Road, Scalby,
on Wednesday, 9th September 2009 at 7.15pm
PRESENT: Councillors R I Thompson, (Chairman in the Chair), J Attwood, D J Bastiman, S G Foote, B Miller, R Pickersgill, C Ridley, Mrs P C Snow, A Tyson and B F Watson
ALSO IN ATTENDANCE: Mr R Kaye, Mr P Staveley, Mrs L Staveley, a Police representative and T Spencer (Clerk)
It was noted that the 2009 Floral Awards for Residential and Business Premises would now be presented at the next meeting of the In Bloom Group
178/09 APOLOGIES FOR ABSENCE Mr P Afford and Mr G Dale.
179/09 DECLARATIONS OF INTEREST
179/09.1 Councillors Ridley and Watson declared their respective personal interests in all Borough Council planning applications as members of the Borough Councils Planning Committee and took no part in the decisions.
179/09.2 Councillor Bastiman declared a personal and prejudicial interest in all planning issues and applications in his capacity as Portfolio Holder on Scarborough Borough Council with responsibility for Planning Issues and withdrew from the meeting prior to the planning matters being considered.
179/09.3 Councillor R Pickersgill declared a personal interest in minute 189/09 (item 6).
PROCEDURAL MATTER
It was RESOLVED to suspend the meeting to allow Roger Kaye of Scarborough Borough Council to provide feedback on previously raised road traffic or street scene issues and to receive new issues requiring attention and to discuss various matters with representatives of North Yorkshire Police
Meeting suspended at 7:20 pm
Mr Kaye provided feedback from the previously raised issues. The following new/revised issues were reported for action:
- The traffic sensor on Green Lane near the junction with Greenstead Road is sited in the middle of the pavement and requires re-siting.
- Large pot holes in Hay Lane and Hackness Drive require filling.
- There is a large concrete structure on Field Lane near the Caravan Park which has a deep drop adjoining it which should be rectified for safety reasons.
- The matter of grass cutting of verges on Red Scar Lane be referred back to SBC.
- The Borough Council be asked to look again at the traffic obstruction caused by buses laying over on Cross Lane.
Matters relating to the three Ward priorities for the area were discussed with the Police representatives.
Meeting in session at 7:45 pm
180/09 REPORTS FROM OUTSIDE BODIES
The following Reports from Council Representatives, where indicated below, were RECEIVED:
180/09.1 Allotments Friends Group – No report.
180/09.2 In Bloom Group – Mr P Staveley reported on the meeting held on 3 September. It was agreed that the In Bloom Group would order five bags of daffodil bulbs on behalf of the Council for planting later this year.
180/09.3 Scalby Football Club – No report.
180/09.4 CAP Group. – No report.
180/09.5 Safety Council – No report.
180/09.6 Roads Liaison Committee – No report.
180/09.7 Coastal Area Parish Forum – No report.
180/09.8 North Yorkshire & Cleveland Coastal Forum – No report.
180/09.9 Yorkshire Local Councils’ Association – No report.
180/09.10 Twinning Association – Councillor R I Thompson reported that the Association had concurred with the Council that the Civic reception be held at 1 pm on Sunday 20th June 2010.
180/09.11 York & North Yorkshire Playing Fields – No report.
180/09.12 Yorkshire Coast & Moors County Area Committee – No report.
180/09.13 North York Moors National Park Authority – No report.
181/09 MINUTES
It was RESOLVED to approve and sign as a correct record the minutes of the Council Meeting held on 12th August 2009.
182/09 MATTERS OF REPORT FROM THE MINUTES None.
183/09 CORRESPONDENCE
183/09.1 The Council considered a letter from the Coastal Forum Officer concerning the next Forum meeting on 8 October 2009 and it was RESOLVED that Councillors R Thompson, B F Watson and B Miller be nominated to attend.
183/09.2 The Council considered a letter dated 20 August 09 from the Head of Regeneration and Planning of the SBC concerning a training event and it was RESOLVED that Councillors R Thompson, A Tyson and Mrs C Snow be nominated to attend.
183/09.3 The Council considered a letter dated August 09 from the Corporate Director of the NYCC concerning the Local Transport Plan and it was RESOLVED that the Chairman and the Clerk be authorised to complete the response.
183/09.4 The Council considered a letter dated 7 August 09 from the YLCA concerning nominations to the Yorkshire Coast and Moors Area Committee and it was RESOLVED that the Chairman be nominated.
183/09.5 The Council considered a letter dated 17 August 09 from the SBC requesting that the Parish Charter be signed and it was RESOLVED that the Clerk investigate the current situation and report further at a future meeting.
183/09.6 It was noted that the NYCC will be consulting shortly on proposals to implement speed limits on both the A171 and the A165 between Burniston and Scalby.
183/09.7 The Council considered a copy letter from a parishioner to the SBC regarding footpath damage in Scalby Village and it was RESOLVED that Mr R Kaye of the SBC be asked to respond on this matter.
183/09.8 The Council considered a notification from the NYMNPA regarding a planning training event and it was RESOLVED that Councillors B Miller and Mrs C Snow be nominated to attend and Councillor R Pickersgill be nominated as reserve.
183/09.9 The Council considered a copy of an email from a parishioner regarding a dog waste bin on Lancaster Way and it was RESOLVED that Mr R Kaye of the SBC be asked to respond on this matter.
183/09.10 The Council considered a notification from the NYMNPA regarding a Parish/Community Caretaker scheme and it was RESOLVED that Councillors R Thompson and B Miller be nominated to attend.
184/09 QUALITY STATUS
The overall aims of quality status to remain on the agenda pending developments.
185/09 SCALBY VIADUCT
Issue to remain on the agenda pending developments.
186/09 TWINNING MATTERS
186/09.1 Further to minute 169/09 of the last meeting, it was noted that no response had been received from the Borough Council concerning the siting of the Pornic sign and it was RESOLVED that Mr R Kaye of the SBC be asked to respond on this matter.
186/09.2 Further to minute 166/09.2 of the last meeting, it was noted that the Twinning Association had concurred with the Council concerning the date of the Civic Reception in 2010 which would be held at 1 pm on Sunday, 20th June 2010.
FINANCE & GENERAL PURPOSES ISSUES
187/09 FINANCIAL MATTERS
187/09.1 It was RESOLVED that the Schedule of Accounts to be paid for August 2009, Schedule 6, be approved.
187/09.2 It was RESOLVED that the Schedule of Accounts in respect of the Community Hall to be paid for August 2009, Schedule 6, be approved.
187/09.3 RESOLVED that the Cash Book and Statement of Account for August 2009 and the Audit Report for August 2009 be received.
187/09.4 RESOLVED that the Budget Report to the end of August 2009 be approved.
187/09.5 It was RESOLVED that the revised mileage allowances for 2009/2010 be approved and implement them with immediate effect.
187/09.6 It was RESOLVED that the Clerk and RFO be asked to report as to whether it is possible that the financial matters referred to in 187/09.1 to 187/09.5 above could be circulated with the agenda for future meetings.
188/09 GENERAL PURPOSES
188/09.1 The Council considered a letter dated 21 August 2009 from SBC regarding the CAA Self Assessment – Consultation and it was RESOLVED that the Chairman and clerk complete the response.
ENVIRONMENTAL AND DEVELOPMENT ISSUES
189/09 PLANNING APPLICATIONS – SCARBOROUGH BOROUGH COUNCIL
The following planning applications were considered and the decisions taken thereon are as shown below:
| 1 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Two-storey rear extension 36 Green Lane, Newby Mr and Mrs D Jackson 09/01574/HS Delegated No objection |
| 2 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed conservatory to rear elevation 60 Newlands Park Grove, Newby Mr David Webb 09/01582/HS Delegated No objection |
| 3 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed 2 storey gable extension 6 Cleveland Avenue, Newby Mr Terry Kaye 09/01524/HS Delegated No objection |
| 4 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed 2 storey extension on north elevation 36 North Street, Scalby Mr Garry Ledden 09/01621/FL Delegated No objection but it is considered that the property should remain as one dwelling and that no units should be sold off separately |
| 5 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed two storey side extension 2 Kingston Grove, Newby Mr & Mrs P Wadlow 09/01683/HS Delegated No objection |
| 6 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed relaxation of condition for use as separate dwellinghouse 549 Scalby Road, Scalby Mrs Susan White 09/01593/FL Delegated No objection |
| 7 | Proposal Site Applicant Application No SBC Decision PC Decision |
Proposed new dwelling Plot adjacent to 476 Scalby Road, Scalby Mr and Mrs Grainger 09/01707/FL Delegated No objection |
190/09 PLANNING APPLICATIONS – NORTH YORK MOORS NATIONAL PARK
The following planning application was considered and the decision taken thereon is as shown below:
| 1 | Proposal Site Applicant Application No. PC Decision |
Erection of a single storey side extension Hollin, Cumboots, Scalby Mr P Hamilton NYM/2009/0570/FL No objection |
191/09 PLANNING APPLICATIONS – NORTH YORKSHIRE COUNTY COUNCIL None.
192/09 PLANNING POLICY – EXTENSIONS TO PROPERTIES AND LARGE GATES
192/09.1 Further to minute 171/09 (item 4) of the last meeting, it was noted that a response was expected shortly from the Borough Council regarding their policy in relation to extensions close to boundaries.
192/09.2 Following a request by a parishioner clarification had been sought from the Borough Council on the height of gates abutting the highways and it was RESOLVED that the response from the Borough Council be noted.
193/09 FLOODING ISSUES
193/09.1 Further to minute 166/09.1 of the last meeting, no response had been received from the Borough Council regarding the Beck at the rear of 340-344 Scalby Road and it was RESOLVED that a reminder be sent to the Borough Council and Mr and Mrs Sheader be kept informed of any developments.
193/09.2 The Council considered a letter from SBC dated 27 August 2009 regarding Mapping of areas affected by flooding and it was RESOLVED that the following areas be indicated on the map supplied:
- Adjoining 57, 61 and 63 Hackness Road
- Foulsyke Pond
- Outside the Miners’ Home
- Scalby Beck from Hackness Road
- Pettswood area
- Field lane – Cow Wath Beck area
- Linden Road Play area
- Rear of 340-344 Scalby Road
- Beck at Linden Road
193/09.3 There were no other flood related issues.
SPORTS & RECREATIONAL ISSUES
194/09 CHRISTMAS DESIGN A LIGHT COMPETITION
It was noted that there had been no responses received from the Schools invited to participate in the Design a Light Competition and it was RESOLVED that should any entries be received, they be considered and a winner chosen by the Chairman subject to there being sufficient time to arrange for the winning entry to be transformed to a Christmas light by the suppliers.
CONFIDENTIAL ISSUES
Pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 it was RESOLVED that, because of the confidential nature of the business to be transacted, the public and the press leave the meeting during consideration of items 195/09 and 196/09.
195/09 NEWBY AND SCALBY COMMUNITY HALL
195/09.1 Councillors D J Bastiman and R Pickersgill reported on the progress to date. The Cottage had been sold subject to contract and the NYCC had agreed to rent 25 parking spaces at the Community Hall car park. It was RESOLVED that the reports be received with thanks.
195/09.2 It was RESOLVED that report from the Clerk & RFO concerning the Parish Council using part of the Community Hall as its office base be received and Councillors D Bastiman and R Pickersgill together with the clerk and RFO be authorised to instruct a valuer and solicitor so that a lease can be drafted for approval by the Council prior to submission to the Charities Commission.
195/09.3 It was RESOLVED that the income and expenditure summary for the Hall and the forthcoming press release be noted.
196/09 ANNUAL REVIEW OF CLERK’S TERMS AND CONDITIONS OF EMPLOYMENT
Further to Minute number 177/09 of the last meeting the Council considered a draft new job description and new terms and conditions for the clerk and RFO in relation to setting a new scale and rate of pay having regard to the significant increase in duties and responsibilities and it was RESOLVED that a Sub-Committee be set up comprising the Chairman, Vice-Chairman and Councillor B Miller to discuss this issue with Ian Strong of the YLCA and to thereafter determine the matter and report the agreed job description and terms to the next meeting.
There being no further business on the agenda the Chairman declared the meeting closed at 9:50 pm