MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL,
held in the Council Offices, Scalby Road, Scalby,
on Wednesday, 12th August 2009 at 7.15pm
PRESENT: Councillors R I Thompson, (Chairman in the Chair), J Attwood, S G Foote, B Miller, R Pickersgill, C Ridley, Mrs P C Snow, A Tyson and B F Watson
ALSO IN ATTENDANCE: Mr R Kaye (SBC), Mr P Staveley, Mr G Dale, Mr P Afford, two representatives of the Police, T Spencer (Clerk) and two parishioners
161/09 APOLOGIES FOR ABSENCE Councillor D J Bastiman
162/09 DECLARATIONS OF INTEREST
162/09.1 Councillors Ridley and Watson declared their respective personal interests in all Borough Council planning applications as members of the Borough Councils Planning Committee and took no part in the decisions. They also declared their respective personal and prejudicial interests in minute 171/09 (Item 10). Councillor Mrs P C Snow declared a personal interest in minute 171/09 (Items 2 and 8). The Chairman declared a personal and prejudicial interest in minute 171/09 (Item 3).
PROCEDURAL MATTER
It was RESOLVED to suspend the meeting to allow Roger Kaye of Scarborough Borough Council to provide feed back on previously raised road traffic or street scene issues and to receive new issues requiring attention and to discuss various matters with representatives of North Yorkshire Police
Meeting suspended at 7:16 pm
Mr Kaye provided feedback from the previously raised issues. The following new/revised issues were reported for action:
- The ‘speed matrix’ sign on Scalby Road is obscured by vegetation
- Moor Lane pavements are in a poor state of repair
- The grass verges on each side of Red Scar Lane need cutting
- Speeding problems on Cross Lane on the section between the Hospital and Tesco’s store
- Vehicles are being parked on the grass verge and footpaths on Scalby Road at the junction with Throxenby Lane.
- Due to the disruption and obstruction of traffic, the Borough Council are asked to provide a lay-by on Cross Lane for the ‘layover’ of EYMS buses
- Pot holes require repair on Hackness Road near the bridge
- Weeds require removal from the kerbs near the ford at Church Becks
The following matters were discussed with the Police representatives:
- Speeding on Scalby Road adjacent to the new Rugby Club and on Hillcrest Avenue
- Bicycles being converted to engine powered vehicles
Meeting in session at 8:05 pm
163/09 REPORTS FROM OUTSIDE BODIES
The following Reports from Council Representatives, where indicated below, were RECEIVED:
163/09.1 Allotments Friends Group – Mr G Dale reported that all plots were now tenanted and requested permission to install composting toilets on the site. It was RESOLVED that the report be received and Mr Dale be asked to put the request for toilets in writing so that the Council may then consult the Duchy
163/09.2 In Bloom Group – Mr P Staveley reported that the Yorkshire in Bloom feedback was good and that the awards ceremony would be on 15th September. The Autumn Flower Show will be held in Harrogate and the In Bloom Group will have an entry
163/09.3 Scalby Football Club – Mr P Afford reported that the cricket Club had had a successful season and that the football teams had now started training. He also thanked the Parish Council for its support
163/09.4 CAP Group. – Councillor Ridley reported on the last meeting of the CAP group
163/09.5 Safety Council – Councillor S G Foote reported that the next meeting would be held on 23rd September
163/09.6 Roads Liaison Committee – Councillors R I Thompson reported that the next meeting would be held on 17th September
163/09.7 Coastal Area Parish Forum – Councillor B F Watson reported on the last meeting of the Parish Forum
163/09.8 North Yorkshire & Cleveland Coastal Forum – No report
163/09.9 Yorkshire Local Councils’ Association – No report
163/09.10 Twinning Association – No report
163/09.11 York & North Yorkshire Playing Fields – Councillor P C Snow reported that the next meeting would be held on 4th October
163/09.12 Yorkshire Coast & Moors County Area Committee – Councillor R I Thompson and B F Watson reported on the meeting held on 16th July and that the next meeting would be held on 4th October
163/09.13 North York Moors National Park Authority – No report
164/09 MINUTES
It was RESOLVED to approve and sign as a correct record the minutes of the Council Meeting held on 8th July 2009
165/09 MATTERS OF REPORT FROM THE MINUTES None
166/09 CORRESPONDENCE
166/09.1 A letter dated 16 July 09 from Mr R Sheader was considered concerning the Beck at the rear of 340-344 Scalby Road and it was RESOLVED to ask for a full response from the Borough Council on this matter and the Parish Council’s concern over the issues raised be expressed to the Borough. (Prior to the meeting, Mr and Mrs Sheader had addressed the Council on this matter)
166/09.2 A letter dated 14 July 09 from Tom Cathcart, Secretary of Scalby Fair was considered concerning Scalby Fair 2010 and it was RESOLVED that the views of the Twinning Association be sought on the Council’s suggestion to hold the Civic Reception in 2010 on Sunday, 20th June rather than the Saturday
166/09.3 A letter dated 23 July 09 from NYMNPA was considered concerning Parish/Community Caretaker Schemes and it was RESOLVED that the Chairman and Clerk deal with the response
166/09.4 A letter dated 31 July 09 from Safer Communities was considered concerning the Safer Communities Partnership Crime and Disorder Assessment 2009 and it was RESOLVED that the Chairman and Clerk deal with the response
167/09 QUALITY STATUS The overall aims of quality status to remain on the agenda pending developments.
168/09 SCALBY VIADUCT Issue to remain on the agenda pending developments.
169/09 PORNIC SIGN Further to minute 146/09.10 of the last meeting, it was RESOLVED to seek the Borough Council’s views on the proposed preferred site of the sign in the car park adjoining the Community Hall or alternatively on the green near St Laurence’s Church, near the floral bed adjoining the bowling green or in Scalby Village centre
FINANCE & GENERAL PURPOSES ISSUES
170/09 FINANCIAL MATTERS
170/09.1 It was RESOLVED that the Schedule of Accounts to be paid for August 2009, Schedule 5, be approved
170/09.2 It was RESOLVED that the Schedule of Accounts in respect of the Community Hall to be paid for August 2009, Schedule 5, be approved
170/09.3 RESOLVED that the Cash Book and Statement of Account for July 2009 and the Audit Report for June and July 2009 be received
170/09.4 RESOLVED that the Budget Report to the end of July 2009 be approved
170/09.5 The Clerk reported on a proposed replacement photocopier and it was RESOLVED that the recommendations be approved and implemented
170/09.6 RESOLVED that the draft of the next edition of the Newsletter be approved and the Clerk be authorised to have 1000 copies printed to be circulated to suitable outlets
ENVIRONMENTAL AND DEVELOPMENT ISSUES
171/09 PLANNING APPLICATIONS – SCARBOROUGH BOROUGH COUNCIL
The following planning applications were considered and the decisions taken thereon are as shown below:
| 1 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Double Garage to replace flat roofed garage 12 The Meadows, Scalby Mr Mark Alonze 09/01470/HS Delegated No objection |
| 2 | Proposal Site Applicant Application No. SBC Decision PC Decision |
New rear extension with basement conversion 23 Cross Lane, Newby Mr Pat Davey 09/01467/HS Delegated No objection |
| 3 | Proposal
Site |
Construction of new build 20 bed assessment unit for older people’s services and office accommodation and the extension and re-furbishment of the Ayckbourn Unit following demolition of Oliver House, the Lodge, the Cottage, Cedarwood, Block 3, the occupational therapy department, the Corner House and Rowan Lea Cross Lane Hospital, Cross Lane, Newby Mr P Foxton 09/01314/FL Committee No objection (In accordance with his declaration of interest, the Chairman withdrew from the meeting until a decision had been taken on this application. The Vice-chairman occupied the Chair) |
| 4 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed extension to dwelling 10 Greylands Park Avenue, Newby Mr Paul Spenceley 09/01398/HS Delegated Opposed on the grounds of overdevelopment of the site leading to a ‘terraced’ effect. The Borough council be also asked for a note of the policy on building close to boundaries |
| 5 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Three ‘Yorkshire’ dormers and conservatory to existing grooms accommodation Coach House, 46 High Street, Scalby Mr M Clarke 09/01352/HS Delegated No objection |
| 6 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed side and rear extension 70 Newlands Park Crescent, Newby Mr and Mrs G Vasey 09/01337/HS Delegated Opposed on the grounds of overdevelopment of the site |
| 7 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Proposed two storey side extension 13 Newlands Park Grove, Newby Mr Anthony Lester 09/01320/HS Delegated Opposed on the grounds of overdevelopment of the site leading to a ‘terraced’ effect. |
| 8 | Proposal Site Applicant Application No. SBC Decision PC Decision |
Conservatory Extension to rear 12 Hillcrest Avenue, Newby Mr and Mrs Pulford 09/01364/HS Delegated No objection |
| 9 | Proposal Site Applicant Application No. SBC Decision PC Decision |
A new two storey rear extension 41 Scalby Avenue, Newby Mr David Whittaken 09/01484/HS Delegated Opposed on the grounds of overdevelopment of the site |
| 10 | Proposal
Site |
Amended site layout plan, phasing plans, junction plan and additional highway information for mixed use residential and employment development (B1) including provision of open space and access Land at High Mill Farm, Station Road, Scalby Provincial Land Developments Ltd 09/00717/OL COMMITTEE Opposed on the same grounds as the previous application; it being noted that the applicants had not addressed the concerns of the Parish Council (In accordance with his declaration of interest, Councillor Ridley withdrew from the meeting until a decision had been taken on this application) |
| 11 | Proposal Site Applicant Application No SBC Decision PC Decision |
Extension to existing bungalow 20 Lawrence Grove, Scalby Mrs Janet Gooch 09/01505/HS Delegated No objection |
| 12 | Proposal Site Applicant Application No SBC Decision PC Decision |
Proposed conservatory to rear extension 60 Newlands park Grove, Newby Mr David Webb 09/01582/HS Delegated Consideration of this application be deferred to the next meeting |
| 13 | Proposal Site Applicant Application No SBC Decision PC Decision |
Two storey rear extension 36 Green Lane, Newby Mr and Mrs D Jackson 09/01574/HS Delegated Consideration of this application be deferred to the next meeting |
172/09 PLANNING APPLICATIONS – NORTH YORK MOORS NATIONAL PARK None received
173/09 PLANNING APPLICATIONS – NORTH YORKSHIRE COUNTY COUNCIL None received
174/09 FLOODING ISSUES No issues raised
SPORTS & RECREATIONAL ISSUES
175/09 CHRISTMAS DESIGN A LIGHT COMPETITION
RESOLVED that consideration of this matter be deferred to the next meeting for any responses from the Schools invited to participate
Pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 it was RESOLVED that, because of the confidential nature of the business to be transacted, the public and the press leave the meeting during consideration of items 176/09 and 177/09
176/09 NEWBY AND SCALBY COMMUNITY HALL
176/09.1 The council considered the minutes of the Management Committee meetings held on 13th July and 3rd August 2009 together with a report by the Clerk and RFO on expenditure and it was RESOLVED that the minutes be received and additional funds be drawn from the Reserve Account, if necessary, to meet expenditure.
176/09.2 RESOLVED that the letter from the Scalby and Newby Bowling Club be referred to the next meeting of the Management Committee for consideration and decision
177/09 ANNUAL REVIEW OF CLERK’S TERMS AND CONDITIONS OF EMPLOYMENT
The Council considered a report from the Chairman on the recommendations arising from the meeting held between the Chairman, the Vice-Chairman and the Clerk and RFO together with a report by the Clerk and RFO.
It was RESOLVED that:
- the reports be received
- the Clerk and RFO’s salary be increased by two increments to Scale LC2 (SCP27) backdated to 1 April 2009
- recommendations 4 and 5 of the Chairman’s report be approved and confirmed and in accordance with recommendation 4, the question of an evaluation, job description and terms and conditions of the post be considered at the next meeting
There being no further business on the agenda the Chairman declared the meeting closed at 10:10 pm