MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL
held in the Rickinson Hall, St. Laurence’s Church Rooms, Scalby,
on Wednesday, 13th January 2016 at 7pm.
PRESENT: Councillor R Towse (Chairman), Cllrs. G Edmunds, S Foote, S Gething, Mrs R Holliday, TW Miller, R Thompson.
ALSO IN ATTENDANCE: Borough Cllrs. V Inman and A Jenkinson [left 7.28pm], M Richards (FONSA) [left 7.10pm], 2 members of public [left 7.28pm], Mrs J Marley (Clerk).
ABSENT: Cllrs. DJ Bastiman, Mrs Black, R Pickersgill, Mrs Snow, BF Watson, Mrs Wiles, County Cllr. A Backhouse, Borough Cllrs. L Backhouse and H Lynskey, Mr Afford.
The Chairman reminded those present that filming, photographing or audio recording of the proceedings was allowed – persons wishing to record were asked to notify the Clerk of their intention prior to the start of the meeting. In the interests of encouraging public participation, it was requested that anyone filming did not include members of the public “in shot”.
171/15 APOLOGIES FOR ABSENCE Received & accepted from Cllrs. DJ Bastiman, R Pickersgill, Mrs Snow and BF Watson (unwell/medical reasons), Cllr. Mrs Black (family commitment), Cllr. Mrs Wiles (prior commitment), Borough Cllr. L Backhouse (prior commitment), Mr Afford (prior commitment).
171/15 DECLARATIONS OF INTEREST – None.
172/15 MINUTES
172/15.1 Having been previously circulated, it was RESOLVED the minutes of the Council Meeting held on 11th November 2015 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER
At 7.03pm, Standing Orders were suspended to allow the Public Open Forum.
173/15 PUBLIC OPEN FORUM
173/15.1 [Minute 159/15.1 refers] Site HA5 (land at corner of Lady Edith’s Drive/Throxenby Lane) in SBC’s proposed local plan. A parishioner spoke on behalf of a recently formed residents committee which, following a well attended public meeting, was objecting to housing at HA5. Full details of their objections had been posted to all councillors on 3rd December. A petition containing the names of 70 objectors was handed to the Chairman.
173/15.2 The FONSA representative enquired what would happen to green waste collections from allotments once the new charges were introduced.
PROCEDURAL MATTER – At 7.09pm, Standing Orders were resumed.
174/15 MATTERS RAISED IN PUBLIC OPEN FORUM
174/15.1 Council received & noted the petition and the comments of the residents committee’s spokesman were also noted.
174/15.2 Borough Cllrs. Inman and A Jenkinson offered to take up the matter of green waste collections from allotments and liaise directly with the FONSA representative.
At this point (7.10pm) the FONSA representative left the meeting
175/15 POLICE REPORT Resolved crime figures and activity reports (tabled at meeting) be received. Cllr. Thompson asked if the council would ask for additional patrols around the bowling pavilion since he understood that about a month ago there had been antisocial behaviour and rough sleepers in the area. He was unsure whether or not the matter had been reported to the Police and there was nothing on the Police report to indicate they were aware of the matter. Agreed Clerk would mention the matter to the Police however it was the responsibility of the Bowling Club, not the Parish Council, to formally report the matter to the Police.
176/15 EXTERNAL REPORTS
176/15.1 County Council:- No report to receive.
176/15.2 Borough Council:- Written report from Borough Cllr. L Backhouse was received & noted. Cllr. Inman asked if the Parish Council wished to receive updates on Raincliffe Woods Community Enterprise – the Chairman explained the woods were not in the parish but she could submit a report. Cllr. Thompson proposed and it was unanimously resolved Cllr. BF Watson be congratulated on having recently been made an honorary alderman of the borough of Scarborough.
176/15.3 FONSA:- No representative present.
176/15.4 In Bloom:- No representative present.
177/15 COUNCILLOR’S REPORTS & UPDATES
177/15.1 Received & noted update [circulated with agenda] from Clerk on highway, footpath and other general matters since last meeting.
177/15.2 Received & noted reports from several councillors in respect of highway matters requiring attention. (Clerk to refer all to Highways).
178/15 CORRESPONDENCE
178/15.1 Pre-submission Local Plan [consultation notified 5/11/15 to all councillors on email] received & noted. Development on site HA5 – a submission by a parishioner on behalf of a recently formed resident’s committee had also been received by councillors [Minute 178/15.4 refers] and was noted. Comments made during the Public Open Forum [Minute 173/15.1 refers] were also taken into account. Council agreed to support the resident’s objections. Other comments expressed (& to be submitted to SBC by Clerk) included 1] HA5 access problems, 2] HA4 would cause more traffic problems than HA5, 3] combined impact of HA4 and HA5 on Lady Edith’s Drive considerable, 4] good internet essential – query as to adequacy of infrastructure, 5] HA6 would increase traffic onto Station Road – traffic lights at Station Road/Scalby road junction essential, 6] surface water flooding already occurred on HA6, 900 houses on this land would have a considerable detrimental impact due to loss of porous ground.
178/15.2 Newlands Park Post Office – noted the move to new premises had been confirmed [details circulated with agenda].
178/15.3 Minerals & Waste Joint Plan – preferred options consultation now open [full details & copy of plan in library]. Agreed defer to January meeting.
178/15.4 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – a report by Mr Betty (Chairman of the resident’s association objecting to development at local plan site HA5) had been sent to all councillors on 3rd December 2015. It was considered by councillors at agenda item 9.1 – see Minute 178/15.1.
At this point (7.28pm) Cllrs. Inman, Jenkinson and the members of public left the meeting
FINANCE & GENERAL PURPOSES ISSUES
179/15 FINANCIAL MATTERS
179/15.1 Automated Payment Instruction to B&CE for pension contributions from 1/4/16 – approved and signed.
179/15.2 Resolved the Schedule of Accounts Payable for December 2015 (Schedule 9) [tabled at meeting] be approved.
ENVIRONMENT AND DEVELOPMENT ISSUES
180/15 PLANNING APPLICATIONS NOTIFIED:
| 1 | Proposal Site Application No. Applicant PC decision |
Erection of a rear extension 331 Scalby Road Newby 15/01829/HS Mr L Walker No objections |
| 2 | Proposal Site Application No. Applicant PC decision |
Installation of 2 no. dormer windows to replace existing rooflights Wrea Head Hall Country House Hotel Barmoor Lane Scalby 15/02252/FL Mr Gerry Burrow No objections |
| 3 | Proposal Site Application No. Applicant PC decision |
Install balcony to rear 1 Church Beck house, Hay Lane, Scalby 15/02331/HS Mr M Waller No objections |
| 4 | Proposal Site Application No. Applicant PC decision |
Construction of replacement dormer window to rear roofslope Coomboots, Cumboots, Scalby NYM/2015/0811/FL Mr & Mrs Bryars No objections |
181/15 PLANNING DECISIONS/WITHDRAWALS
The following was received & noted:-
| 1 | Proposal Site Application No. SBC decision |
Extension to dwelling & dropped kerb 41 Hackness Drive, Scalby 15/01497/HS Granted |
182/15 PLANNING MATTERS RECEIVED AFTER 6/10/15
Having been notified to all councillors on email, the following were received and comments agreed:-
| 1 | Proposal Site Application No. Applicant PC decision |
Erection of 42 C3 units and associated infrastructure and access; (email Cllrs. notified 3/12/15) Land And Buildings On The North West Side Of Newby Farm Road Scalby 15/02421/FL McCarthy & Stone Retirement Lifestyles Ltd No objections |
| 2 | Proposal Site Application No. Applicant PC decision |
Installation of smokers shelter to side; (email Cllrs. notified 7/12/15) 21 – 23 High Street Scalby 15/02448/FL Qdos Entertainment Group No objections |
| 3 | Proposal Site Application No. Applicant PC decision |
Erection of detached garage and store with creation of hard surfaced area; (email Cllrs. notified 7/12/15) 4A East Park Road Scalby 15/02469/HS Mr A Green No objections |
183/15 REPORTS FROM OUTSIDE BODIES
The following was RECEIVED:
183/15.1 Any other reports not previously notified – None.
184/15 CIRCULATION – None.
There being no further business on the agenda, the Chairman wished all present a Happy Christmas and declared the meeting closed at 7.33pm.