MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL
held in the Rickinson Hall, St. Laurence’s Church Rooms, Scalby,
on Wednesday, 8th July 2015 at 7pm.
PRESENT: Councillor R Towse (Chairman), Cllrs. D Bastiman, S Foote, S Gething, Mrs R Holliday, TW Miller, R Thompson, BF Watson, Mrs D Wiles.
ALSO IN ATTENDANCE: County Cllr. A. Backhouse, Borough Cllr. L. Backhouse, (from 7.09pm), Borough Cllr. A. Jenkinson, 3 members of public (left 8.02pm), Mrs J Marley (Clerk).
ABSENT: Cllrs. Mrs Black, G. Edmunds, R. Pickersgill, Mrs C Snow, Borough Cllr V. Inman, P. Afford.
The Chairman reminded those present that filming, photographing or audio recording of the proceedings was allowed – persons wishing to record were asked to notify the Clerk of their intention prior to the start of the meeting. In the interests of encouraging public participation, it was requested that anyone filming did not include members of the public “in shot”.
110/15 APOLOGIES FOR ABSENCE Received & noted from Cllr. Mrs Black (family bereavement), Cllr. G Edmunds (prior commitment), Cllr. R Pickersgill (family commitment), Cllr. Mrs C Snow (illness) and P. Afford (prior commitment).
The Chairman welcomed Cllr. Mrs Holliday to her first meeting of the Parish Council.
111/15 DECLARATIONS OF INTEREST
111/15.1 Cllr. Gething declared a personal interest in agenda item 10.2.
112/15 MINUTES
112/15.1 Having been previously circulated, it was RESOLVED the minutes of the Council Meeting held on 10th June 2015 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER At 7.03pm, Standing Orders were suspended to allow the Public Open Forum.
113/15 PUBLIC OPEN FORUM
113/15.1 The public present explained their objections and concerns in respect of planning application NYM/2015/0197/FL at Ryefield, Hackness Road.
PROCEDURAL MATTER – At 7.06pm, Standing Orders were resumed.
114/15 MATTERS RAISED IN PUBLIC OPEN FORUM Agreed objections to be taken into account when Council considered the application in question at agenda item 11.8.
115/15 POLICE REPORT Resolved written report (circulated with agenda) and additional report (tabled at meeting) be received.
116/15 EXTERNAL REPORTS
116/15.1 County Council:- County Cllr. Bastiman reported the NYCC Executive had yesterday approved the Overview and Scrutiny Committee’s recommendation of 5-7 hours of dedicated library support staff as part of Scalby Library’s proposed downgrade from a hybrid library to a community library.
116/15.2 Borough Council:- Cllr. Bastiman reminded members that grant applications to Central Rural Area Committee had to be submitted by 15th September. Cllr. Jenkinson had no matters to report. Cllr. A Backhouse reported a parking initiative trial had been agreed today & he would pass on full details as soon as they were available. Negotiations were still ongoing between SBC and NYCC in respect of future years grass cutting.
116/15.3 FONSA:- No representative present.
116/15.4 In Bloom:- No representative present, possibly due to the fact that the In Bloom summer judging had taken place today
117/15 COUNCILLOR’S REPORTS & UPDATES
117/15.1 Received & noted update [circulated with agenda] from Clerk on highway, footpath and other general matters since last meeting. Also noted the Chairman’s verbal update on item 2.1 of that report – a letter had been received from the Trust on 7/7/15 stating (1] the occupational licence required 3 months notice, so Council’s notice expired on 10/9/15; 2] the Hall Trustees felt it would be less complicated if the Parish Council took all its belongings when it left instead of the Trust purchasing all the furniture etc which was owned by the Council and used by the Trust; 3] decorations to be made good in accordance with licence. Chairman reminded members the licence referred to had expired on 31/5/15.
117/15.2 Received & noted various reports from councillors on matters needing attention (to be passed to highways and SBC as appropriate).
117/15.3 Christmas lights [Minute 101/15.4 refers]. Received & noted report from Clerk that it had transpired the person on Burniston Road mentioned by Cllr. Mrs Black was the same person as the one living at Osgodby and previously identified by the Clerk. As there were potential liability issues if the lights were sold, it was resolved the lights be donated to the person at Osgodby providing he gave Council a letter fully exonerating it from any future liability whatsoever.
118/15 CORRESPONDENCE
118/15.1 Yorkshire Coast & Moors County Area Committee – Vacancy for Co-opted Member. Received & noted letter from NYCC dated 18/6/15 that following the elections on 7th May 2015 a vacancy had arisen for one of the three Parish Council representatives. As a member of this parish council was already one of the existing co-optees to the area committee, Council resolved not to make a nomination to the vacancy.
118/15.2 Noted that on 23/6/15 a group of residents had written individually to all councillors in respect of NYM/2015/0197/FL (Ryefield, Hackness Road), asking Council to give further consideration to that application at its meeting on 8th July.
118/15.3 Noted that on 26/6/15 Clerk had contacted all councillors on email regarding amendments to NYM/2015/0197/FL and given advice regarding objecting to the amended application.
118/15.4 Parish member appointment to NYMNP [Minute 102/15.1 refers] – noted Cllr. Thompson had not been re-elected. Mr L Atkinson had received a majority of votes and his appointment had been confirmed by the Secretary of State. Cllr. Bastiman reported Mr Atkinson had not attended the potash planning meeting on 30/6/15 (unable to vote since he had a pecuniary interest). Cllr. Thompson asked members to support Mr Atkinson.
118/15.5 Consultation by SBC on Strategic Housing Market [questionnaire circulated with agenda]. Resolved councillors to return completed questionnaires to Clerk by 13/7/15 for her to collate and submit as this Council’s response.
118/15.6 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – none.
FINANCE & GENERAL PURPOSES ISSUES
119/15 FINANCIAL MATTERS
119/15.1 Resolved the Schedule of Accounts payable for July 2015 (Schedule 4) [tabled at meeting] be approved.
119/15.2 Christmas Lights on the Temperance Hall, North Street, Scalby. Received & noted a suggestion by Cllr. Foote that Council erected lights on the Temperance Hall (which is owned by Scalby Village Trust). Cllr. Foote explained he would like to see one of the current (agreed) lighting projects suspended and lighting of the hall be substituted. Clerk advised 1] contract for current lighting projects had been awarded, 2] as the proposal did not involve emergency expenditure, it should be considered for inclusion with the 2016/17 budget, 3] the wisdom of spending public money to light private buildings needed to be considered, 4] as a member of the Management Committee of Scalby Village Trust, Cllr. Foote should consider declaring an interest prior to any vote on this matter this evening. Resolved Cllr. Foote’s proposal that the Temperance Hall be lit this year was not carried. Further resolved the matter would be considered when setting the budget for future years.
ENVIRONMENT AND DEVELOPMENT ISSUES
120/15 PLANNING APPLICATIONS:
120/15.1 Proposed Cllr. Bastiman and resolved the order of the agenda be varied by taking item 8 (application NYM/2015/0197/FL at Ryefield) first.
120/15.2 Cllr. Bastiman & several other councillors spoke strongly against this application. Council had always resisted applications in this area which provided an important break between Newby and Scalby. At the Chairman’s request the Clerk advised on the procedure to be followed should Council wish to reverse its previous decision on NYM/2015/0197/FL. Consequent to that advice, Cllr. Bastiman proposed and it was resolved that Standing Order 18 be suspended for the duration of tonight’s meeting. A special resolution signed by 5 councillors “In accordance with Standing Order 33, we wish to propose that Council re-considers the decision taken at minute 105/15.6” was received and carried unanimously.
| 8 | Proposal
Site |
AMENDED APPLICATION:- Alterations & subdivision of existing dwelling into 3no, dwellings & construction of 1no. dwelling with associated access, parking and amenity space Ryefield, Hackness Road, Scalby Mr Ricketts NYM/2015/0197/FL Noted that the application had been amended to construction of 1 dwelling instead of 3. Comments made by the public present [Minute 113/15.1 refers] and within the correspondence received from a group of parishioners [Minute 118/15.2 refers] were taken into account. Resolved 1] the previous comments submitted by Council of “no objections” be withdrawn, 2] Council strongly objected to the application as amended on the grounds it was contrary to Core Policy J (para 1, 2 and 3, by virtue of the fact it was not within the main built up part of Scalby village, did not provide any local needs housing and an essential need for the development had not been proven. Other points raised by councillors were also to be included within Council’s comments to the planning authority. |
120/15.3 The remaining planning matters were then considered in agenda order and the decisions are shown below:-
| 1 | Proposal Site Applicant Application No. PC decision |
Proposed extension to existing dwelling 10 Station Road Scalby Mr And Mrs Kemmett 15/00845/HS No objections |
| 2 | Proposal
Site |
Erection of Retirement Living Housing for the elderly (category ll type accommodation) comprising 42no. 1 and 2 bedroomed apartments, including communal facilities, landscaping and car parking Land And Buildings On The North West Side Of Newby Farm Road Scalby McCarthy & Stone Retirement Lifestyles Ltd 15/00994/FL No objections. Concern by one councillor that central portion of main building was too high and reservations as to adequacy of parking provision. |
| 3 | Proposal Site Applicant Application No. PC decision |
Single storey extensions and decking 352 Scalby Road, Newby Mr & Mrs N Watkinson 15/01137/HS No objections |
| 4 | Proposal Site Applicant Application No. PC decision |
First floor extension over existing garage 6 Newby Farm Crescent, Scalby Mr Keegan And Mrs Frawley 15/01158/HS No objections |
| 5 | Proposal Site Applicant Application No. PC decision |
Rear extension 12 East Park Road, Scalby Mr & Mrs Renwick 15/01159/HS No objections |
| 6 | Proposal Site Applicant Application No. PC decision |
Single storey rear extension to form garden room bedroom/study and bathroom 14B Newlands Avenue, Newby Mr Jim Hall 15/01188/HS No objections. Concern by one councillor regarding size of extension and proximity to boundary with adjacent property. |
| 7 | Proposal Site Applicant Application No. PC decision |
Install solar panels to south and west facing roofs 4 The Park, Scalby Mr Stanton 15/01325/HS No objections |
| 9 | Proposal Site Application No. PC decision |
Construction of leisure complex and 6no. hotel suites and associated parking Ox Pasture Hall, Lady Edith’s Drive NYM/2014/0306/FL Noted an appeal against refusal had been submitted. |
| 10 | Proposal
Site |
Remove conditions 10 and 12 of NYM/2004/0396/FL so as to allow workspace to be used as residential accommodation and occupation of subsequent dwelling be unrestricted. Foxhill Paddocks, Low Road, Throxenby NYM/2014/0840/FL Noted an appeal against refusal had been submitted. |
121/15 PLANNING DECISIONS/WITHDRAWALS
The following were received & noted:-
| 1 | Proposal Site Application No. SBC decision |
First floor extension to form en suite bedroom and ground floor extension to form Orangery Croft House Church Becks Scalby 14/02073/HS Granted |
| 2 | Proposal Site Application No. SBC decision |
Replacement door, side and top light 25-27 High Street Scalby 15/00682/FL Granted |
122/15 PLANNING MATTERS RECEIVED AFTER 1/7/15
The following was received and comments agreed:-
| 1 | Proposal Site Applicant Application No. SBC decision |
Erect conservatory to side 75 Coldyhill Lane Mr & Mrs Porter 15/01348/HS No objections |
123/15 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
123/15.1 CAP Group – no report, next meeting 23/7/2015.
123/15.2 Roads Liaison Committee – no report, next meeting date unknown.
123/15.3 NYMNP Coastal Area Parish Forum – no report, next meeting 16/7/15.
123/15.4 North Yorkshire and Cleveland Coastal Forum – no report, next meeting date unknown.
123/15.5 Yorkshire Local Councils’ Association – no report, next meeting 1/10/15.
123/15.6 Twinning Association – no report, next meeting 21/7/15.
123/15.7 Yorkshire Coast & Moors County Area Committee – no report, next meeting date unknown.
123/15.8 Any other reports not previously notified – None.
124/15 CIRCULATION – None.
There being no further business on the agenda, the Chairman declared the meeting closed at 8.17pm.