MINUTES OF ORDINARY MEETING OF NEWBY AND SCALBY PARISH COUNCIL
held in the Rickinson Hall, St. Laurence’s Church Rooms, Scalby,
on Wednesday, 8th February 2017 at 7pm.
PRESENT: Councillor R Towse (Chairman), Cllrs. S Foote, Mrs R Holliday, K Martin, TW Miller, R Pickersgill, Mrs PC Snow, D Sutton, Mrs D Wiles
ALSO IN ATTENDANCE: K Newton (In Bloom), B Kendall (Community Hall Trust), 1 member of public, Mrs J Marley (Clerk).
ABSENT: Cllrs. DJ Bastiman, Mrs E Black, G Edmunds and RI Thompson, County Cllr. A Backhouse, Borough Cllrs. L Backhouse, V Inman, A Jenkinson, H Lynskey.
The Chairman reminded those present that filming, photographing or audio recording of the proceedings was allowed – persons wishing to record were asked to notify the Clerk of their intention prior to the start of the meeting. In the interests of encouraging public participation, it was requested that anyone filming did not include members of the public “in shot”.
17/17 APOLOGIES FOR ABSENCE Received & accepted from Cllrs. DJ Bastiman, Mrs E Black, G Edmunds, and RI Thompson (prior commitments).
18/17 DECLARATIONS OF INTEREST – Received & accepted from Cllrs. Foote and Mrs Snow (agenda item 11.1)
19/17 MINUTES
19/17.1 Having been previously circulated, it was RESOLVED the minutes of the Council Meeting held on 11th January 2017 be approved as a correct record and signed by the Chairman.
PROCEDURAL MATTER At 7.03pm, Standing Orders were suspended to allow the Public Open Forum.
20/17 PUBLIC OPEN FORUM
20/17.1 Mr Kendall spoke to agenda item 11.1 in his capacity as chairman of the Community Hall Trustees – he brought to council’s attention various inaccuracies in the planning application including location (Scalby Community Hall) and name of landowner (Community Hall Trust). Two trustees had recently met with the applicant. A meeting of the trustees had been held and a decision made on whether or not to allow the land in question to be used for the purpose described in the planning application – he did not reveal that decision in order to avoid influencing councillor’s comments on the application.
PROCEDURAL MATTER – At 7.09pm, Standing Orders were resumed.
21/17 MATTERS RAISED IN PUBLIC OPEN FORUM – Mr Kendall’s comments noted and would be taken into account when Council considered planning application 16/02277/FL.
With Council’s agreement, the Chairman varied the order of the agenda so that item 11.1 was considered next.
Cllrs. Foote and Mrs Snow left the room for the next item.
22/17 PLANNING APPLICATION 16/02277/FL
22/17.1 [Brought forward] Agenda item 11.1
Taking into account representations made by the Chairman of the Community Hall Trustees, the Council agreed it objected to the application on the grounds 1] the application was full of inaccuracies and 2] the application as submitted would result in the loss of an important area of open space which was used by the community.
Cllrs. Foote and Mrs Snow returned to the room.
23/17 POLICE REPORT No written report available.
24/17 EXTERNAL REPORTS
24/17.1 County Council:- No report to receive.
24/17.2 Borough Council:- No report to receive.
24/17.3 In Bloom:- A limited edition print of various scenes in the parish was presented to P. Staveley (President of Newby & Scalby In Bloom) in recognition of his hard work, dedication and commitment through the In Bloom Group to making the Parish look its best. K Newton reported on problems with 1] litter en route to Scalby School (presumed to have been dropped by pupils) and 2] broken glass at the bottom of the children’s slide on Linden Road playground – Police and Borough Council had been made aware
25/17 COUNCILLOR’S REPORTS & UPDATES
25/17.1 Received & noted update [circulated with agenda] from Clerk on highway, footpath and other general matters since last meeting.
25/17.2 Received & noted reports from several councillors in respect of highway matters requiring attention – Clerk to pass to relevant authority.
25/17.3 Received & noted report by Cllr. Martin [circulated with agenda] on possible community action initiatives in the parish. Agreed this was something that could be done via the library when it became a community hub on 1st April, Clerk to pass details to relevant people.
26/17 CORRESPONDENCE
26/17.1 Received & noted letter of thanks regarding Christmas Lights Competition [circulated with agenda] from St. Catherine’s Hospice.
26/17.2 Correspondence received after preparation of the agenda which the Chairman of the meeting deemed it necessary to consider as a matter of urgency – none.
27/17 FINANCIAL MATTERS
27/17.1 Resolved the Schedule of Accounts Payable for February 2017 (Schedule 11) be approved.
27/17.2 Received & noted the Internal Auditor’s Report [circulated with agenda] for October-December 2016.
27/17.3 Scalby Library – agreed the Clerk (in consultation with the Chairman) be authorised to enter into agreements with various companies in order to ensure the Council meets its obligations from 1/4/2017 in respect of the building at Scalby Library.
27/17.4 Appointment of Internal Auditor for 2017/18 – agreed Mr R Carey be re-appointed.
27/17.5 Christmas tree and lights at Newlands – received & noted update by Clerk and Chairman that 1] no complaints had been received regarding the tree being unlit (Minute 9/17.1 refers); 2] there were progressively more of the LED bulbs which didn’t light and replacement bulbs were not available; 3] the cost of the tree was in the region of £450; 4] the cost of a set of replacement lights with a 5 year warranty was £1575. Agreed 1] no tree to be erected for Christmas 2017; 2] to re-consider in January 2018 with a view to permanently stopping provision of a tree.
28/17 PLANNING APPLICATIONS NOTIFIED
| 1 | Proposal Site Application No. Applicant PC decision |
Provision of 2 no. tennis courts with all weather playing surface and surrounding fence Location on application is Scalby Tennis Club Scalby Road Scalby, but on plan it is land to rear of the Community Hall 16/02277/FL Scarborough Tennis Club Object – see Minute 22/17.1 |
| 2 | Proposal Site Application No. Applicant PC decision |
Erection of two storey side and rear extension 7 Pinfold Close Newby 17/00071/HS Mr R Egan Concerned proposals would result in a building whose size & scale was overbearing & excessive in comparison with the surrounding properties |
29/17 PLANNING DECISIONS – the following were received & noted:-
| 1 | Proposal Site Application No. Decision |
Install long jump pit Silver Royd, Scalby Road, Scalby 16/01859/FL Granted |
| 2 | Proposal Site Application No. Decision |
Single storey extension to rear forming six respite care rooms with amenity and outdoor spaces Orchard House, 290 Scalby Road, Newby 16/02111/FL Application Withdrawn (no reason known) |
| 3 | Proposal Site Application No. Decision |
Single storey rear extension and new access for caravan parking 14 Newlands Avenue Newby 16/02205/HS Granted |
| 4 | Proposal Site Application No. Decision |
Single and two storey extensions to rear 45 Scalby Avenue, Newby 16/02207/HS Granted |
| 5 | Proposal Site Application No. Decision |
Install balcony to rear 1 Church Beck House, Hay Lane, Scalby 15/02331/HS Granted |
| 6 | Proposal Site Application No. Decision |
Single storey extension to side 23 Greenstead Road, Newby 16/02389/HS Granted |
30/17 PLANNING MATTERS RECEIVED AFTER 31/1/17
| 1 | Proposal Site Application No. Applicant PC decision |
Internal renovation works and external landscaping 29 High Street Scalby 17/00130/LB Duchy of Lancaster No objections |
| 2 | Proposal Site Application No. Applicant PC decision |
Erect two storey side extension 3 Fairway Newby 17/00183/HS Elizabeth Amos No objections |
| 3 | Proposal Site Application No. Applicant PC decision |
Erect hanging advertisement sign Land On The Corner Of Scalby Road/Barmoor Lane Scalby 17/00217/AA Crescent Prospects Ltd No objections |
| 4 | Proposal Site Application No. Applicant PC decision |
Demolition of former nursery and Erection of 4 no. semi-detached two-storey houses Bairnswood, Lady Edith’s Park, Newby 16/01918/FL Thompson Homes NOTED – Appeal against refusal has been submitted. |
31/17 REPORTS FROM OUTSIDE BODIES
The following were RECEIVED:
31/17.1 CAP Group – Cllr. Mrs Wiles reported on the meeting of 26/1/17 where items discussed included continuing problems with of off-roading, the need to improve North Yorkshire Community Messenger, increased shoplifting and parking in the vicinity of Orchard House.
31/17.2 NYMNP Coastal Area Parish Forum – Next meeting 4/4/17 (Cllr. Thompson).
31/17.3 Yorkshire Local Councils’ Association – Next meeting 23/2/2017 (Cllr. Towse).
31/17.4 Twinning – No report to receive.
31/17.5 Yorkshire Coast & Moors County Area Committee – Next meeting 15/3/17 (Cllr. Thompson).
32/17 CIRCULATION – None.
There being no further business, the Chairman declared the meeting closed at 8.20pm.